Job Opportunities at F316 Consulting

 Years of Experience
5+ years’ experience as a Human Resource/Admin Personnel working in a Senior/ Middle management position as a generalist.
CLIENT DESCRIPTION

Our client is an integrated marketing communication strategy firm established to provide optimum services to diverse brands in the areas of communication strategy, creative design, advocacy, media/PR management and events. It currently seeks to recruit a passionate, driven, result oriented and experienced individual into the position of Head of HR and Admin

JOB SUMMARY
The selected candidate will be responsible for

• All core HR functions to include performance management, recruitment and selection, employee induction and orientation, employee welfare, succession planning and other related HR functions.
• Study the strategic objectives of the business and align all HR policies to help achieve the stated objectives.
• Handle all administrative issues i.e. facility management, diesel management, fleet management etc.  within the organization.

REPORTING TO
The CEO

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES FOR THE POSITION

• A knowledge of best practices in HR and Administrative management delivery;
• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems;
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, modeling, leadership technique, and coordination of people and resources;
• Able to influence and motivate people;
• Able to communicate effectively in writing and speaking as appropriate for the needs of the target audience;
• Able to statistically measure the effectiveness of the HR and Admin function to the overall achievement of the organization’s goals and plans.
• Experience in the management and maintenance of an organization’s facilities.

QUALIFICATION

• Bachelor’s/ associate degree in Law, Human Resources or a relevant degree in the Social Sciences or Arts.
• Professional membership with registered HR body will be of added advantage.
• Practitioners with a Law background will be preferable for this role.

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 Years of Experience
2 years +
Our client is a marketing communications company with offices located within the Lagos mainland axis. Role is for a Front desk/Admin executive with 2+ years of experience  in an administrative position

POSITION PURPOSE:
To ensure general front desk, administrative and facility management tasks are in order. The successful candidate is also expected to give secretarial support, ensure proper documentation and record keeping as regards correspondence, facility management and other general administrative tasks.
Reports to:
Head of Admin

RESPONSIBILITIES:
Front Desk Duties

• Warmly welcome visit visitors
• Answer basic questions regarding the business, such as hours of operation, as well as provide customers with a brief explanation of the products and services the firm offers.
• Direct visitors to the appropriate quarters in a courteous manner.
• Answering all incoming calls.
• Screening calls as requested and routing them to their proper recipient, taking and relaying messages as needed.
• Oversee the distribution of incoming and outgoing mail. Sorts it, eliminating junk mail and identifying those of the highest priority
• Either hand delivers each piece directly to its respective recipient or places the parcels in an appropriate interoffice mail slot.
• Ensure that there is no loitering or noise pollution in the front office area.

Administrative Duties

• Perform a variety of clerical tasks, draft correspondence, prepare financial spreadsheets and create presentation.
• Manage the calendar of senior team members and organize necessary business travel arrangements.
• Order office supplies, file documents, make photocopies and send and receive faxes.
• Maintain a proper record of diesel consumption, monitor the PHCN units to ensure it does not run out, monitor the hours for the generator servicing and provide such information to the TMM unit.
• Ensure that all bathrooms are neat, well equipped and always in a good condition.
• Follow up with company vendors and their deliverables.
• Checkmate and direct appropriately daily work schedule of the Office Assistants and Cleaners.
• Monitor the general cleaning.
• Prepare envelopes for the dispatchers, labeling as appropriate.
• Perform all other functions as may be assigned.

POSITIONREQUIREMENTS:
Preferred Education and Experience

• 2+ years in an administrative position
• Facility Management and Admin Certifications

Knowledge,Skills and Abilities needed to succeed in the role

• Health & safety awareness and training.
• Knowledge of procurement and contract management and compliance.
• Knowledge of budget management.
• Ability to supervise, develop colleagues and delegate effectively.
• Knowledge of the importance of confidentiality.
• Ability to relate successfully with customers both internal and external.
• Flexible attitude to work.
• Good problem solving skills.
• Strong communication skills in all forms including written,
• Oral, email, telephone, and presentation.
• Excellent organizational and time management (ability to work on more than one task at a time).
• A positive attitude to dealing with people.
• Energetic, ambitious and committed to making a difference with a positive ‘can do’ outlook
• Ability to lead and work as part of a team
• Adaptable and resilient.
• Attention to Detail
• Passion, humility, integrity, positive attitude, mission-driven, and self-directed.

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 Years of Experience

4+
Position Objective
The role will be responsible for managing information between individuals, organisations and the general public through the promotion of clients to their intended audiences with the use of
creative and unique content.  The selected candidate will work within a wider team to influence public opinion through non- traditional and other innovative methods.

Responsibilities

• Liaise on a daily basis with clients and the media, often via telephone and email;
• Build strong relationships and networks with colleagues, clients and the media;
• Monitor the media, including newspapers, magazines, journals, broadcasts, newswires, social media sites and blogs, for opportunities for clients;
• Work as part of an account team to develop client proposals and implement the PR activity;
• Prepare regular client reports and attend client meetings;
• Research, write and distribute unique content for clients to targeted media;
• Promote news stories and features to the media, known as ‘selling in’;
• Collate, analyze and evaluate media coverage;
• Manage events, including press conferences and promotional events;
• Attend and promote client events to the media;
• Assist with the production of client publications, on in-house blogs and platforms;
• Commission market research for projects;
• Coordinate studio or location photography;
• Undertake research for new business proposals and present them to potential new clients;
• Manage the PR aspect of a possible crisis situation.

Qualifications

• A relevant degree in Communications and
• Media Studies/ English and Creative Writing/ Marketing or Social Sciences

SKILLS

• Great interpersonal skills, good presentation skills and confidence;
• Excellent written communication skills;
• Flexibility, determination, enthusiasm and the ability to cope well under pressure;
• Good teamwork and negotiation skills;
• Must be able think strategically and possess good analytical skills;
• Business awareness and a good knowledge of industry affairs;
• Excellent organizational skills, with the ability to work on more than one project at a time;
• Creativity and imagination.

Certifications
Certifications in NIPR, CIPR, NIM, NIMN, Prince 2 or PMP will be of added advantage.