Fresh Jobs at Kyosk Digital Services

Purpose;

• Effectively manage the supply chain/buying of goods from the suppliers and timely delivery to the warehouses at the best prices, in the right quantities and in time to maximize Kyosk’s offering to the market.
• Professionally cultivate and nurture relationships with suppliers.

Roles and Responsibilities

• Payment management: Prepare LPOs from all warehouses for approval by Purchasing manager as per product movement. Send LPOs to the relevant suppliers and confirm deliveries; Follow and ensure minimal lead times for deliveries as per the LPOs.
• Purchasing: Ensure all the buying targets are met by following up with the warehouses for completion and achievement. Follow up with the accounts to ensure rebate payments are achieved. Negotiate for best-trading terms, margins and discounts
• Stock Management: Monitor stock levels in the warehouses and advice accordingly. Initiate prior stocking up for high seasons-eg Back to school, Christmas, End months. Add new items on the catalog/inventory; update inventory prices as needed.
• Supplier management: Update supplier agreement files and documents. Communicate expiries, damages and obsolete goods to suppliers for solutions; Handle official meetings with vendors. Compare and double-check market prices to ensure the best deals. Review opportunities to make business savings utilizing negotiation and purchasing best practice tools and methods.
• Data Management: Analyze data and reports; Keep accurate records of the purchases made in the business. Prepare relevant purchasing reports and meeting minutes; Reconcile purchases with Finance at the end of the month. Compile data relating to supplier performance to enable evaluation.
• Market Analysis: Continuous monitor market trends, competitor strategies, market suppliers to ensure alignment and know-how of the current market and industry trends;
• Work seamlessly with other relevant departments for the goal of the company.
• Any other duties within the purchasing department as assigned by the Purchasing Manager.

Skills and competencies

• Analytical & Logical Thinker;
• Attention to detail;
• Drive for Execution;
• Commercial Acumen;
• Self-motivated
• Honesty and integrity.
• Tech Savvy

Minimum Requirements:

• Relevant Degree in business and/or Supply Chain;
• Professional qualification in supply chain is a plus;
• Knowledgeable on purchasing functions with a minimum of 3 years experience preferably within retail;
• Good knowledge of purchasing, negotiation, commercial understanding and cost breakdown;
• Able to add value, reduce costs and input to business improvements;
• A good understanding of the retail market is a plus;
• Be able to meet strict and dynamic deadlines;

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Role Profile

• As an Accountant specializing in Records and Reporting, you will play a crucial role in maintaining accurate financial records and generating timely and insightful financial reports.
• Your responsibilities will include recording financial transactions, reconciling accounts, preparing financial statements, and supporting internal and external audits.
• Your attention to detail, strong analytical skills, and knowledge of accounting principles will contribute to the organization's financial transparency and compliance.

Key Responsibilities

Financial Record-Keeping:

• Maintain and update financial records, including accounts payable, accounts receivable, general ledger, and fixed asset registers.
• Ensure the accuracy and completeness of financial data by reviewing and verifying transactions, reconciling discrepancies, and resolving any issues or errors.
• Prepare and maintain supporting documentation for financial transactions and records.

Financial Reporting:

• Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.
• Analyze financial data and provide insights to management regarding trends, variances, and financial performance indicators.
• Assist in the preparation of management reports, financial forecasts, and budgets.

Compliance and Audit Support:

• Assist in preparing financial data and reports for internal and external audits.
• Collaborate with auditors to provide requested information and address any audit findings or recommendations.
• Ensure compliance with relevant accounting standards, tax regulations, and company policies.

Reconciliation and Analysis:

• Conduct regular bank reconciliations to ensure accurate recording of cash transactions.
• Perform account reconciliations for key balance sheet accounts, investigating and resolving discrepancies.
• Analyze financial data and provide explanations for variances or unusual trends.

Process Improvement:

• Identify opportunities for process improvements in financial record-keeping and reporting, and actively contribute to their implementation.
• Streamline accounting processes to enhance efficiency and accuracy in financial operations.
• Stay updated with accounting regulations and industry best practices, recommending changes to policies and procedures as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Professional accounting qualification e.g. CPA, ACA, ACCA, CIMA, or equivalent, or significant experience i.e. qualified by experience
• Proven experience as an Accountant or in a similar role, with a focus on records and reporting.
• Strong knowledge of accounting principles, practices, and financial reporting standards.
• Proficiency in using accounting software and financial systems.
• Advanced Excel skills for data analysis and reporting.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong analytical and problem-solving skills.
• Effective communication skills to present financial information to stakeholders.
• Ability to work independently and collaboratively in a team environment.
• Significant experience of delivering high-quality working as a Management Accountant, Accountant, Financial Management role within accounting and reporting service or equivalent high level of integrity and confidentiality in handling financial information.

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Role Purpose:

• Evaluate the efficacy of business processes, internal controls and risk management procedures currently in place and make recommendations on how to improve internal controls and governance processes.
• The position holder will use various tools to diagnose and highlight inefficiencies in the SOPs, policies and day to day transactions of the company.
• He/she will conduct and direct audits and ongoing reviews of organization controls, operating procedures and oversee compliance with policies and regulations to review and appraise the soundness, effectiveness and proper application of all internal controls and compliance procedures.

Key Responsibilities:

• Internal controls framework: Lead the development and implementation of the internal controls & risk management framework and policy. Continuously review and monitor existing systems to improve their effectiveness and increase the organization’s process maturity levels.
• Develop operational capabilities to ensure the company can survive adverse effects; lead diagnosis and highlight inefficiencies, fraud and revenue leakage.
• Risk Management: Test the controls set by the organization’s management (forvulnerabilities) and give recommendations on how to mitigate against risks.
• Participate in end-user testing of applications, systems and dashboards pointing out any inconsistencies or variations from the business requirements.
• Develop key risk indicators for the business; advise management on enterprise risk; continually identify new and emerging risks facing the company and maintain an up-to-date risk profile. Quantify the probability & severity of the current and emerging risks.
• Operational Efficiency: Conduct regular reviews of the internal controls system to ensure that necessary modifications and improvements are identified and made on  time.
• In partnership with Line Managers develop appropriate robust mitigation actions on gaps identified. Align the ERP to business processes by advising the technology department from a control and process optimization standpoint.
• Internal Audit: Evaluate the application of internal operational guidelines/manuals, identify deviations and recommend appropriate changes whenever necessary. Develop and maintain the internal audit procedures to ensure that best practice is taken into account and that the audits address specific areas of Internal controls & risk management.
• Compliance: Ensure that Line Managers and key staff in control functions are well aware of the company's Standard Operating Procedures (SOPs) and processes and drive adherence to the SOPs.
• Reporting: Compile and discuss reports detailing findings, implications and recommendations for system improvements.
• Prepare comprehensive regular and special reports to the leadership team in the business, highlighting identified gaps.
• Deliver relevant material information to all relevant stakeholders. Expand data sources & collection to populate control and process optimization reports.
• Training: Oversee the organization of regular training and awareness for the staff on the Internal control process to develop an understanding of the same.
• Document and report material changes affecting the company’s internal control system to help ensure that the framework is reviewed, maintained and improved appropriately.

Minimum Qualifications & Desired Skills

• A bachelor’s degree in Business or related field;
• An MBA is an added advantage;
• At least 5 - 6 years in internal controls and risk management;
• Knowledge and appreciation of internal controls, finance or risk management;
• Adept in process management;
• Proven understanding and application of internal controls management frameworks;
• Proficiency is any statistical software will be an added advantage;
• Critical understanding in the establishment and operation of internal control mechanisms;
• Proven track record of working with cross-functional teams;
• Ability to make presentations and lead workshops with ease;
• Ability to articulate complex ideas in an understandable manner.

Competencies & Skills:

• Strong Financial Acumen;
• Strategic Orientation;
• Business Acumen;
• Detail Orientation;
• Analytical Thinking;
• Stakeholder Management;
• Investigative mindset;
• Output oriented;
• Tech Savvy.

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Role Profile:

• Manage the frontline fulfillment process in the market as part of delivering its overall operational objectives.
• You will be responsible for the day-to-day warehousing and dispatch operations for the market to ensure the company's targets and objectives on inventory and order fulfillment processes are met.
• Guarantee operational processes and standards are followed and oversee all housekeeping standards while driving continuous improvement at the market level. 

Key Duties and Responsibilities:

• Inbound outbound Management: Responsible for both inbound and outbound operations of the market. Assure on-time in full deliveries as the set company targets and assure the defined warehousing and dispatch costs are maintained per set targets. Ensure customer orders are fulfilled in a timely, precise manner including management of customer returns per the agreed standards. 
• Inventory Management: Deliver 100% Inventory Accuracy while working with the defined stakeholders to minimize stock-outs and damages while driving proper stock handling to minimize losses in damages. 
• Operational Excellence: Lead identification and closure of Continuous Improvement  Initiatives within the framework of Lean Principles within the warehouse. Execute all operations activities such as stock taking, physical inventory count, inventory accuracy in allocation, consumption levels, and order fulfillment. Actively engage in route planning and delivery schedules to ensure all deliveries are completed within the allocated delivery windows. 
• People Management: Coach and manage associates (from third-party providers) to deliver shared objectives. Ensure the completion of daily tasks and responsibilities; resolve issues preventing the completion of tasks. Build a team philosophy and cultivate a team atmosphere by working with the team to achieve the company's targets and objectives. Train new employees in company policies and procedures, as well as product knowledge. Inculcate the company culture among team members and third-party partners and providers. 
• Compliance: Assure compliance to Environmental, Occupational Health & Safety, and any identified requirements; compliance to all laid down Fulfilment SOPs and associated business processes. 
•  Reporting: Develop and present reports on inventory accuracy, order fulfilment, transport costs for the market, and order cancellation among other key aspects in warehousing &  dispatch.

Minimum Requirements

• A minimum of five years of experience in supply chain management (warehousing & dispatch) in a busy-paced environment;
• At least 2 years experience in a Supervisory role;
• Bachelor’s degree (or Diploma with at least 3 years demonstrated progressive career growth) in Sciences, Engineering, Computing, Economics, Supply Chain, Accounting, and Analytics;
• Knowledge of inventory and supply chain management;
• Tech Savvy and proficient in warehousing systems, data entry software/systems, and computer systems including Microsoft Suite;
• Membership in an appropriate professional body is an added advantage;
• Physical stamina, ability to work long hours on one’s feet;
• Excellent organization and efficient time-management skills;
• Strong verbal and written communication skills;
• Ability to meet deadlines and work well under pressure;
• Experience in an FMCG or Retail background is preferred;
• Demonstrated experience handling route planning and mapping to yield maximum returns;
• An open-minded professional who pays keen attention to detail;
• Strong numerical, data, and root cause analysis skills;
• Calm under pressure; able to prioritize multiple competing demands;
• Always learning; passionate about lean thinking and principles.

Competencies;

• Operational Excellence;
• Analytical Mindset;
• Problem-Solving;
• Attention to Detail;
• People Management;
• Tech Savvy.