Supply of Office Vehicle at Learning Through Skills Acquisition Initiative - LETSAI

Proposed Timelines

Service required

Learning Through Skills Acquisition Initiatives (LETSAI) invites interested suppliers and service providers to submit quotation for the ‘ Procurement for office Vehicle ”  in Lokoja, kogi state Nigeria.

LETSAI  will not entertain any cost should a bidder not successful after the bidding process has closed but will remain on LETSAI list of interested vendors and will be contacted for subsequent supplies.

Terms of bidding

LETSAI in its capacity as the Contracting body, invites bids from suitably qualified and interested vendors that wish to participate for the ‘’ Procurement for office Vehicle”.

The selected vendor will enter into a contract agreement with LETSAI for the ‘’ Re-construction and Retro-fitting of primary health care in Procurement for office Vehicle”. Bidders must be resident in Kogi who have complied with all Government legal Regulations to operate in Nigeria and a regular tax payer to offer such goods and services as specified in the tender, and shall provide LETSAI with a copy of its valid registered certificate. The vendors shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

CONDITIONS FOR THE SUBMISSION OF QUOTES

• Quotation documents must be completed in English 
• Bidders must respond to all requirements set out in this RFP and complete their offer on company’s letter headed template.
• In the event of a contract is awarded to a bidder that has knowingly withheld some relevant information or otherwise misled LETSAI in the evaluation process, the contract agreement will be terminated and null and void. All cost and expenditures incurred will be at their own expenses.
• Any conflicts of interest involving a supplier must be immediately disclosed to LETSAI particularly where there is a conflict of interest in relation to any recommendations or proposals put forward by the bidder.
• LETSAI is not bound to accept the lowest of any bid submitted. 
• Information supplied by suppliers will be treated as contractually binding agreement. 
• LETSAI reserves the right to terminate this competition at any stage.
• Only successful bidders will be contacted.
• LETSAI preferred terms of payment are by bank transfer which can be done on or before 30 days after satisfactory supply and receipt of delivery note, completion certificate and bidder’s invoice.
• This document cannot and MUST NOT be construed in any way as an offer to contract 
• LETSAI and all contracted suppliers, and their subcontractors, associates or any partners must act in full compliance with the donor requirements and to the highest ethical standards.  
• Submission of Quotation

Offers must be delivered in the following way:

Within Kogi 

Bidders shall submit their quotes in a sealed envelope addressed to the Procurement Unit, at Learning Through Skills Acquisition Initiative (LETSAI) No 2 beside late Gov Audu house GRA, lokoja kogi State  before 4:30PM 11th NOVEMBER,  2026.  All bids are to be deposited by the bidders or their representative into the bid box provided. BIDS SUBMITTED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED.

Outside Kogi

Send the completed tender documents to: P-logistices@Letsaii.com using the reference number as the subject of the mail before 4:30PM 11th NOVEMBER,  2026.

Submission checklist

• Qualification and Evaluation Process & Award Criteria
• Eligibility and Qualification Process

The first phase of evaluation of the responses will determine whether the bidder meets the preliminary eligibility criteria. These are: 

Administrative Instruction:

Preliminary Eligibility: 

• Bid submitted against the set deadline
• Bids contain all documents mentioned above
• All quotations are in the local currency (Naira)
  1. Essential criteria

Competitors who do not comply with the administrative instructions above may have their bids disqualified at this stage, and therefore would not progress to the evaluation stages. 

These criteria are not negotiable and MUST be met by all bidders for your bid to be evaluated, failing to submit the below information, your bid will be disqualified. 

Award Criteria

Bidders will be awarded marks under each of the award criteria listed in this section to determine the most economically advantageous tenders.

All prices must be in NAIRA and will be evaluated on full cost basis (including all fees and taxes).

Marks for cost will be awarded on the inverse proportion principle (shown below):

Scorevendor = Maximum Score X (priceminimum / pricevendor)

NB: 10% or 5% withholding tax is inclusive.

Company Information – Bidders MUST Provide Company Details By Filling the below form

By submitting an offer under this Request for Proposal, the bidder hereby confirm that the following statements are correct and further undertakes to inform LETSAI of any changes in status of these matters. 
The bidder is not bankrupt or is being wound up, neither are its affairs are being administered by the court nor has entered into an arrangement with creditors or has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulation.

The bidder is not the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws and regulations.

Neither the bidder, a director or Partner, has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata nor been guilty of grave professional misconduct in the course of their business.

The bidder has fulfilled all its obligations relating to the payment of taxes or social security contributions in Ireland or any other state or country in which the tenderer is located or doing business. 

Neither the bidder, a director or Partner has been found guilty of: fraud, money laundering, corruption; convicted of being a member of a criminal organisation; nor of serious misrepresentation in providing information to a public buying agency

The bidder has not contrived to misrepresent its Health & Safety information, Quality Assurance information, or any other information relevant to this application.

I confirm that the proposal and the costs provided to accompany it are an accurate reflection of the costs that will be charged to LETSAI according to the information provided in this request for quotation; and that there are no other costs associated with using the service that my company offers. I also confirm that I have the authority to sign on behalf of the company that is bidding. 

1. Appendices
2. Financial offer - DETAILED DESCRIPTION OF OFFICE VEHICLE.

LETSAI Conflict of Interest - Suppliers

Supplier hereby agrees that Supplier and Supplier’s employees and subcontractors, if any, shall abide by and follow all established written policies of LETSAI related to work. 

Conflict of Interest 

• Supplier hereby warrants that, to the best of its knowledge, no LETSAI employee, officer, consultant or other party related to LETSAI has a financial interest in the Supplier’s business activities.   
• Supplier hereby warrants that, to the best of its knowledge, no LETSA employee, officer, consultant or other party related to LETSAI has a family relationship with the supplier’s owners.
• Discovery of an undisclosed conflict of interest will result in immediate termination of any Agreement and disqualification of Supplier from participation in current and future LETSAI activities.
• Supplier hereby confirms that the organization is not conducting business under other names or alias’s that have not been declared to LETSAI.
• Supplier herby confirms it does not engage in theft, corrupt practices, collusion, nepotism, bribery, or trade in illicit substances.

Supplier Herby Agrees to Maintain High Ethical and Social Standards:

• Working conditions and social rights: Avoidance of child labour, bondage, or forced labour; assurance of safe and reasonable working conditions; freedom of association; freedom from exploitation, abuse, and discrimination; protection of basic social rights of its employees and LETSAI beneficiaries; prohibition of trafficking in persons.
• Environmental aspects: Provision of goods and services with the least negative impact on the environment.
• Humanitarian neutrality: Endeavouring to ensure that activities do not render civilians more vulnerable to attack, or bring unintended advantage to any military actors or other combatants.
• Transport and cargo: Not engaged in the illegal manufacture, supply, or transportation of weapons; not engaged in smuggling of drugs or people.

An intentionally false report or a failure to report conduct that is known to violate these standards may result in disciplinary action and termination of contract.

By signing this statement supplier acknowledges any violation of the above LETSAI policies will result in immediate termination of any agreement in place and disqualification from participation in future LETSAI activities.