Jobs at Kaltani

About The Role

• This is a strategic executive support role that provides personal, administrative and technical support to the CEO, ensuring smooth management of both professional and personal schedules.

Key Responsibilities
Executive Support & Calendar Management:

• Manage complex schedules, meetings, and priorities for the CEO
• Ensure optimal time allocation aligned with strategic priorities
• Anticipate scheduling conflicts and proactively resolve them

Meeting Support:

• Prepare briefing notes and materials ahead of meetings
• Document key decisions and track action items
• Plan meeting logistics for board and investor engagements

Communication Management:

• Draft high-level communications, reports, and presentations
• Ensure timely and professional correspondence between CEO and internal/external stakeholders.

Strategic Coordination & Follow-ups:

• Track key business decicisons and ensure timely execution
• Prepare status updates and reports for the CEO

Requirements

• 3–5 years experience supporting senior executives
• Strong business acumen and communication skills
• High discretion and professionalism.

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About TheRole

• This role supports HR operations, Talent acquisition, Learning & development strategies, Employee engagement initiatives, Employee onboarding & documentations, supports out of station teams on HR processes.

Key Responsibilities
Recruitment & Onboarding:

• Assist with candidate sourcing & selection
• Maintain communication with candidates during hiring process
• Plan for smooth onboarding and induction of new hires

HR Operations & Administration:

• Maintain accurate employee records and HR systems
• Support payroll inputs for new hires
• Manage new hire enrollment for HMO benefits

Performance & Learning Support:

• Assist in performance management cycles and reviews
• Support planning and coordinate of onsite trainings and learning initiatives
• Track employee development plans

Employee Relations & Engagement:

• Support resolution of employee issues
• Support planning for engagement initiatives and team bonding programs
• Monitor employee satisfaction and retention trends via surveys

Requirements

• 5–7 years HR experience
• CIPM/SHRM certification preferred
• Strong interpersonal and organizational skills.

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About The Role

• This role supports day-to-day financial operations at the Project site by managing payments, transactions, reconciliations, and accurate record-keeping, ensuring financial transparency at the site.

Key Responsibilities
Financial Transactions Processing:

• Accurately process invoices, vendor payments, and expense claims in line with company policies
• Verify supporting documentation before posting transactions
• Ensure timely posting of all entries into the accounting system

Financial Record Keeping:

• Maintain up-to-date and well-organized financial records and ledgers
• Ensure proper documentation and filing of all financial transactions
• Support data integrity within accounting systems.

Reconciliation & Reporting Support:

• Perform monthlypaymentand account reconciliations
• Identify discrepancies and escalate unresolved issues
• Support preparation of periodic financial reports.

Receivables & Payables Management:

• Process payments for waste purchases
• Track outstanding receivables and follow up with clients
• Maintain vendor schedules and ensure timely payments
• Provide aging reports and highlight risks.

Requirements

• B.Sc Accounting , 3–5 years experience