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  • Posted: Dec 1, 2020
    Deadline: Dec 20, 2020
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  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Nicole Sinclair Consulting is a dynamic Human Resources Consulting firm. We are positioned to help nurture your business, its people and maximize vision.
    Read more about this company

     

    Office Assistant/Cleaner

    Details

    • Assess the cleanliness and hygiene situation of the office and promptly report any current and potential problems.
    • Perform office cleaning tasks to maintain a clean work place, such as, sweeping and mopping floors, cleaning toilets, windows, emptying the trash, etc.
    • Dusting of furniture and blinds as well as cleaning of windows and doors.
    • Cleaning of carpets periodically.
    • Washing of office crockery and cutlery excluding personal crockery and cutlery
    • Preparations and serving of refreshments as when there are visitors
    • Perform errands that assist daily functions.
    • Assume dispatch duties as necessary and assigned.
    • Assist with photocopying of documents when requested.
    • Ensure security measures such as locking doors and closing windows.
    • Ensure security inside the office at all times especially theft of items during the day.
    • Identify any potential damage or repairs and report to the Personal Assistant
    • Any other duties assigned by the PA or other management staff

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    Secretary/Personal Assistant

    Job Description 

    • Act as the point of contact among executives, employees, clientsand other external partners
    • Manage information flow in a timely and accurate manner
    • Manage the CEO’s calendars and set up meetings
    • Provide high-level secretariat support to key internal and external meeting involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
    • Make travel and accommodation arrangements
    • Maintain daily expenses and prepare weekly, monthly or quarterly reports
    • Coordinate company meetings, events and sessions with other departments
    • Assist the ceo in managing records of the company policies and procedures
    • Perform other administrative dutied such as filing, photocopying, transcribing and faxing
    • Compose and prepare correspondence, send emails to respective clients and stakeholders of the compan
    • Act as an office manager by keeping up with office  supply inventory
    • Draft  information for internal and external communication – memos, emails, presentations, reports
    • Take minutes during meetings
    • Screen and direct phone calls and distribute correspondence
    • Organize and maintain the office filing system
    • Maintain electronic and paper records ensuring information is organized and easily accessible
    • Proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints and correspondence and responding directly, deligating to colleagues or advising on response to the CEO

    Requirements

    • Bachelor's degree in business administration and related field
    • 5-7years Work experience as an Executive Assistant, Personal Assistant or similar role
    • Excellent MS Office knowledge
    • Outstanding organizational and time management skills
    • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
    • Advanced profiency in in managing document, spreadsheet and database
    • Ability to liase  internally and and external adminitstrative matters
    • Proficeny in appoinments scheduling and call forward system
    • Excellent verbal and written communications skills
    • High level of discretion and confidentiality
    • Multitasking an d time management skill
    • Evidence of an ability to think outside the box and generate and implement creative solution

    go to method of application »

    Accountant

    Job Description 

    • Assist in the preparation of finanacial reports such as financial statement and budget performance
    • Assemble invoices to be completed for payment.
    • Processing payroll, Reconciling payroll sub-ledger to the general ledger.
    • Reconciling the company’s bank statement and  book keeping ledger
    • Aid in the implementation of new accounting policies, standards and guidelines
    • Provide accurate, timely and relevant recording, reporting and analysis of financial information
    • Assist with and act as the primary point of contact for auditors requests
    • Handle Financial sensitive information in a confidential manner
    • Summarize current financial status by collecting information, preparing balance sheet, profit and loss statement and other reports
    • Substantiate financial transactions by auditing documents
    • Review and recommend modifications to accounting systems and procedures
    • Filing and remitting tax and other financial obligations
    • Investigate bankruptcies and other complex financial transactions and prepare reports summarizing the findings.
    • Coordinate daily banking deposit and with drawal with include, daily updates  of online guest deposit , monitoring withdrawal and cheque status
    • Maintain clients confidence and protect opperations by keeping financial informations confidential
    • Being the key point of contact for other departments on financial and accounting matters
    • Develop and document business processes and accounting policies to maintain and strengthen internal controls
    • Participate in financial standards setting and in forecast process
    • Produce error-free accounting reports and present their results
    • Secure financial information by completing database backups
    • Prepare and monitoring reports such as budgets,expenditures with incomes in accordance with the budget.
    • Timely collation og due bills, initiate all payments after all internal controls have been followed and completed
    • Liaise with other department on operational payment and reirements matter

    Requirement 

    • Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education, training and experience
    • 5-7 years of accounting/finance work experience
    • Excellent accounting software user(Sage) and administrative skills
    • Aptitude for numbers and quantitative skills
    • Demonstrate intermediate to advanced skills and knowledge of Excel, as well as other Microsoft Office applications
    • Strong analytical and problem-solving skills
    • Excellent interpersonal skills to communicate effectively across the organization
    • Thorough knowledge of general ledger accounting and account reconciliation
    • Highly detail-oriented
    • Applicants must be diligent and have a high level of integrity

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    Customer Service Representative

    Job Description 

    • Deal directly with customers either by telephone, via chat, electronically orface to face
    • Respond promptly to customer inquiries
    • Handle and resolve customer complaints
    • Obtain and evaluate all relevant information to handle services inquiries
    • Provide pricing and delivery information to customers
    • Process orders, forms, applications and requests
    • Direct requests and unresolved issues to the designated resource
    • Keep records of customer transactions
    • Recommend our potential services to customer by collecting customers information and analyz ecustomers needs
    • Manage large number of incoming calls
    • Follow communication procedues and guidelines
    • Build sustainable relationship of trust  with customers through open and interactive communicationn
    • Identify and assess customers need to achieve satisfaction
    • Take extra miles to enagage customers
    • Update the customer information in the customer service data base during and after each call
    • Work with management to stay updated about the product knowledge  and be informed about any change in the company polices
    • Impact the company by problem solving and making  fustrated customers  patronise the company again

    Requirement

    • Bsc. in Business Administration  and other relevant field 
    • Working  experience as customer service representative for 5-7years in a fintetch company
    • Proven customer support experience
    • Familiar with CRM systems and practices
    • Excellent communication and presentation skills
    • Ability to multi-task, prioritize and manage time effectively
    • Ability to remain professional and courteous
    • Ability to be calm under pressure

    go to method of application »

    Social Media Manager

    Job Description

    • Connects with influencers to drive brand awareness and create excitement across social media platforms.
    • Develops creative social media marketing content and strategies.
    • Creates content that promotes audience interaction, increases audience presence on company sites and encourages audience participation
    • Assists social media management with large projects, events and community management
    • Analyses and reports audience information and demographics and success of existing social media projects
    • Works with marketing and social media team members to coordinate ad campaigns with social media strategy
    • Writes and distributes e-newsletters to subscribers
    • Uses timelines and scheduled content to create a consistent stream of new content for audience interaction while analyzing, managing, and altering schedules where necessary to optimize visits
    • Identify and engage bloggers, influencers and others that can continuously drive new customers to the brand
    • Manages company social media channels including Facebook, LinkedIn, Twitter and other relevant platforms
    • Engages in social media presence creation on new and emerging social media platforms
    • Grows and manages online social presence to increase brand awareness.
    • Works with internal teams to produce amazing social media content that continuously drives customer activity and purchasing.
    • Is willing to take on graphic design projects to enhance the social media creative and content process.
    • Brings up creative ideas and make things happen given the opportunity.
    • Looks at social media content and feedback to learn how we can continuously improve.

    Method of Application

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