Secretary/Personal Assistant at Nicole Sinclair Consulting

Job Description 

• Act as the point of contact among executives, employees, clientsand other external partners
• Manage information flow in a timely and accurate manner
• Manage the CEO’s calendars and set up meetings
• Provide high-level secretariat support to key internal and external meeting involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
• Make travel and accommodation arrangements
• Maintain daily expenses and prepare weekly, monthly or quarterly reports
• Coordinate company meetings, events and sessions with other departments
• Assist the ceo in managing records of the company policies and procedures
• Perform other administrative dutied such as filing, photocopying, transcribing and faxing
• Compose and prepare correspondence, send emails to respective clients and stakeholders of the compan
• Act as an office manager by keeping up with office  supply inventory
• Draft  information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints and correspondence and responding directly, deligating to colleagues or advising on response to the CEO

Requirements

• Bachelor's degree in business administration and related field
• 5-7years Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Advanced profiency in in managing document, spreadsheet and database
• Ability to liase  internally and and external adminitstrative matters
• Proficeny in appoinments scheduling and call forward system
• Excellent verbal and written communications skills
• High level of discretion and confidentiality
• Multitasking an d time management skill
• Evidence of an ability to think outside the box and generate and implement creative solution