Latest Jobs at COOPI - Cooperazione Internazionale

Main Duties and Responsibilities
Under the general supervision and guidance of the Warehouse Management officer or another designated staff, the logistics Assistant / warehouse will be responsible for the following key duties:

• Receive and release supplies based on received authorizing documentation. 
• Verify quantities and quality (including packing) and report discrepancies if any.
• Ensure that all stored supplies are clearly marked in the warehouse handling register with waybill references and quantities per pallet/section & stored in a safe & appropriate manner.
• Ensure easy movement, ventilation, maintenance, and systematic arrangement of stock.
• Monitor the quantity and quality of the stored supplies and report on irregularities, if any, in relation to storage, receipt or dispatch & security of the warehouse.
• Maintain records and ensure appropriate filing for all documentation related to movements in and out as well as monthly warehouse stocktaking reports.
• Perform weekly physical inventory checks, provide monthly stock reports and data on receipts/releases, and immediately report on any variance.
• Assist in regular/random physical stock taking in the warehouse.
• In coordination with the supervisor, handle administrative issues related to safety and maintenance of the warehouse.
• Maintain and suggest improvements of the current security systems to ensure the highest possible level of security.
• Arrange cleaning of the warehouse regularly and fumigation to prevent rodents and pests as necessary.
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Assist in ensuring physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Perform any other task as requested by the supervisor.

Code of conduct and associated policies:

• Treat beneficiaries with dignity and apply COOPI’s Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW), and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Monitors and vendors/agents on such principles.
• Promote the zero-tolerance policy regarding corruption and ensure adherence to COOPI Code of Conduct and Anti-Fraud policy.

Profile of the Candidate (Education, Training, Experience, Competences, Skills)
Minimum Requirements
Education:

• Diploma or higher in either Logistics, Supply Chain Management, or equivalent, Business Administration, or another relevant field experience with additional years of related work experience and/or specialized training/courses.

Experience:

• At least 2 years working in Warehousing with an INGO.
• Experience working in North West or North East Nigeria will be an added advantage.
• Experience with WFP’s General Food Distribution warehouse management will be a plus.

Technical Skills & Knowledge:

• Sound understanding of warehousing, concepts and principles with a broad knowledge of best practices and techniques.
• Knowledge of common procurement / logistics principles and possesses and the ability to quickly assimilate COOPI and donors’ processes and systems;
• Ability to rapidly analyse and integrate diverse information. Competencies:
• Good communication and negotiation skills with the ability to persuade, influence and adapts quickly to different situations;
• Excellent oral, and writing skills.
• Well organized and detail-oriented;
• Ability to work independently and in a team with other departments and units.

Essential:

• Be professional, motivated, flexible, and culturally sensitive
• Be excellent in communication skills and proficient in report writing.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, PowerPoint, and Word).
• Excellent communication, writing, and analytical skills.
• Excellent communication, coordination, and facilitation skills.
• Ability to work in a team, and establish effective working relationships with people from different nationalities and cultural backgrounds.
• Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner.
• Previous work experience with INGOs and UN Organization is desirable.

Preferred:

• Knowledge of the local language (Hausa and Kanuri).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Previous experience in a similar position
• This ToR shall be inclusive of any other task specifically those assigned by the Logistics Coordinator, PM and DPM.

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Main Duties / Responsibilities
Under the general supervision and guidance of the Logistics Officer / SPO or another designated staff, the Storekeeper will be responsible for the following key duties:

• Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Ensure the warehouse is clean, well arranged and commodities stacked professionally.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.
• Implements and enforces COOPI warehouse policies, procedures and all documentaions.
• Ensure the warehouses are free from rodents, pests and termites by ensuring regular fumigation.
• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and COOPI standard procedures for commodity handling and storage are strictly followed.
• Prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.
• Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following COOPI established procedures.
• Review on periodic basis warehouse space availability, plan and implement new design layouts to support needs and ensure cost-efficiency.
• Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.
• Prepare daily stock reports to ensure that commodities are tracked accurately.
• Periodically pay visits to the Food Distribution Points to accertain proper procedures are followed.
• Submit reports after each distribution cycle to the Logistics Coordinator, Project Manager and Deputy Project Manager and Logistics officer.
• Keep an accurate and up-to-date record of the store contents, inward and outward movement of goods in the warehouse are registered and updated on the WFP platform / portal as well.
• Immediatly report on any discrepancies or theft noticed on any items
• Perform other duties as required

Code of Conduct and Associated Policies

• Treat beneficiaries with dignity and apply COOPI’s Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW), and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Monitors and vendors/agents on such principles.
• Promote the zero-tolerance policy regarding corruption and ensure adherence to COOPI Code of Conduct and Anti-Fraud policy.

Profile of the Candidate (Education, Training, Experience, Competences, Skills)
Educational Qualification

• University Degree in either Logistics / Warehousing, Supply Chain Management, or equivalent, Business Administration, or another relevant field experience with additional years of related work experience and/or specialized training/courses.

Experience:

• At least 2 years working in Warehouse Management with an INGO.
• Experience working in North East Nigeria will be an added advantage.
• Experience working in a WFP funded GFD modality will be a plus.

Technical Skills & Knowledge:

• Sound understanding of warehouse management, concepts and principles with a broad knowledge of best practices and techniques.
• Knowledge of common procurement / logistics principles and possesses and the ability to quickly assimilate COOPI and donors’ processes and systems;
• Ability to rapidly analyse and integrate diverse information.

Competencies:

• Good communication and negotiation skills with the ability to persuade, influence and adapts quickly to different situations;
• Excellent oral, and writing skills.
• Well organized and detail-oriented;
• Ability to work independently and in a team with other departments and units

Essential:

• Be professional, motivated, flexible, and culturally sensitive
• Be excellent in communication skills and proficient in report writing.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, PowerPoint, and Word).
• Excellent communication, writing, and analytical skills.
• Excellent communication, coordination, and facilitation skills.
• Ability to work in a team, and establish effective working relationships with people from different nationalities and cultural backgrounds.
• Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner.
• Previous work experience with INGOs and UN Organization is desirable

Preferred:

• Knowledge of the local language (Hausa and Kanuri).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Previous experience in a similar position with an INGO.

go to method of application »

Main Duties / Responsibilities

• Under the general supervision and guidance of the Safety and Security Officer or another designated staff, the Safety and Security Assistant will be responsible for the following key duties:

Overall Responsibilities:

• The Safety & Security Assistant is responsible to follow up the security context in COOPI areas of intervention and assists in maintaining a safe and secure environment for COOPI employees and visitors, premises, and assets as well as maintaining regular communication with staff during field movement. 
• The Security Assistant is responsible for ensuring that appropriate systems and procedures are in place to maximize safety and security and that they are adhered to at all times. 
• The Safety and Security Assistant is responsible for supporting the Northeast Nigeria Security team in Yobe State to ensure that safety and security is mainstreamed in all field operations across Northeast Nigeria and that the high-quality information is available for decision making.

Main Responsibilities and Tasks

• Under the direct supervision of the Safety and Security Officer (SSO), the Safety & Security Assistant (SSA) will assist in building up the capacity, awareness and preparedness of staff to deal with security-related risks, threats and incidents through the delivery of high quality, regular trainings or briefings to national and international staff and COOPI visitors within the area of responsibility.
• The SSA will maintain a high level of contextual awareness of his/her operating area and strong coordination with Program and Operations support teams at the Field level. He/she will form a wide web of network to proactively collate and source for relevant security information.
• The SSA will assist Safety and Security Officer in conducting collaborative security risk assessments with all field-based staff in line with the standard COOPI security management structures.
• The SSA will support Safety and security officer and Logistics Coordinator in enforcement and implementation of existing SOPs and other risk mitigation plans guided by the acceptance, protection, and deterrence strategies.
• The SSA will act as a liaison link between COOPI and other external security functionaries within the areas of responsibility, represent COOPI in security forums as directed by supervisor to objectively ensure that the operations and program needs of COOPI are well addressed.

Under the direct supervision of the Safety and Security Officer, he/she will:

• Continuously monitor the environment in the operational areas for which he/she is responsible, as required, and at a minimum of once per quarter, support Safety and Security Unit and Head of Base in updating risk registers and security/safety SOPs.
• Ensure that the Base Office SOPs and associated documents are kept up to date and reviewed regularly, and staff constantly kept aware of their contents.
• Brief, supervise and liaise on daily basis with the contracted guards and drivers to ensure the guard force and fleet is aware of COOPI SOPs and are effectively enforcing the required regulations.
• Accompany program staff on field missions on a need basis in order to better develop an awareness of the challenges faced by COOPI staff in the field
• Liaise with government, Army, Police, DSS, Local Heads and other key external stakeholders to ensure that COOPI staff can maintain regular and safe access to program areas.
• Regularly coordinate with peer organization safety staff/focal points to get the current contextual information.
• Using standard trainings developed by the safety and security unit, SSA, conduct regular refresher training to COOPI staff on personal safety, fire prevention, defensive driving among others.
• Prepare weekly reports for the Base office and update data on available incident data tools.
• Submitting when required, immediate email advisories to Gashua office / Damaturu office when significant security incidents occur.
• Submit formal post-incident reports to the Head of Base, Safety and security officer, Area Coordinator and Logistics Coordinator.
• Work closely with the Head of Base and Safety and security officer, Logistics Coordinator and Area Coordinator, to ensure that the Security Focal Group (SFG) meetings are held, and minutes submitted to Area Coordinator, Logistics Coordinator and Safety and Security officer as required.
• During a critical incident, he/she will support the Head of Base, Safety and security officer, Area Coordinator and Logistics Coordinator in critical incident management giving all the required support as outlined in the COOPI Security SOP.
• The SSA will be available 24/7 to respond to any staff concerns or incidents that might require urgent attention.
• Track and monitor COOPI staff movement within the areas of responsibility and report any movement breaches to Safety and Security officer and Head of Base.
• This ToR shall be inclusive of any other task specifically assigned by the direct supervisor for what concerns the implementation of the program activities

Code of conduct and associated policies:

• Treat beneficiaries with dignity and apply COOPI’s Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW), and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Monitors and vendors/agents on such principles.
• Promote the zero-tolerance policy regarding corruption and ensure adherence to COOPI Code of Conduct and Anti-Fraud policy.

Profile of the Candidate (Education, Training, Experience, Competences, Skills)
Minimum Requirements:
Education:

• Degree or Higher National Diploma,

Experience:

• At least 3 years working as a security personnel with an INGO.
• Previous experience in implementing and managing safety and security situations for large groups of staff,
• Experience working in North East Nigeria will be an added advantage.

Technical Skills & Knowledge:

• Sound understanding of Security management, concepts and principles with a broad knowledge of best practices and techniques.
• Ability to rapidly analyse and integrate diverse information.

Competencies:

• Good communication and negotiation skills with the ability to persuade, influence and adapts quickly to different situations;
• Excellent oral, and writing skills.
• Well organized and detail-oriented;
• Can work well in highly stressful situations
• Ability to work independently and in a team with other departments and units

Essential:

• Be professional, motivated, flexible, and culturally sensitive
• Be excellent in communication skills and proficient in report writing.
• Excellent working knowledge of Microsoft Office programming (Outlook, Excel, PowerPoint, and Word).
• Excellent communication, writing, and analytical skills.
• Excellent communication, coordination, and facilitation skills.
• Ability to work in a team, and establish effective working relationships with people from different nationalities and cultural backgrounds.
• Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner.
• Previous work experience with INGOs and UN Organization is desirable

Preferred:

• Knowledge of the local language (Hausa and Kanuri).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Previous experience in a similar position
• This ToR shall be inclusive of any other task specifically those assigned by Safety and Security officer, Area Coordinator and Logistics Coordinator.