Latest Jobs at Save the Children Nigeria

Job ID: 210005ZE
Location: Ogoja, Cross River
Grade: 4
Contract Length: Open Ended
Team/Programme: Supply Chain
Employee Status: Fixed Term

Child Safeguarding

• Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The Procurement Officer (Buying) is responsible for purchasing of goods and services in Ogoja based on needs of Save the Children’s programmes, managing orders and relations for a complex portfolio of programmes.
• The Procurement Officer will also support the Supplychain Coordinator in:
• Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children
• Ensuring best value for money is achieved through competitive and transparent procurement processes

Scope of Role

• Reports to: Supplychain Co-ordinator
• Staff reporting to this post: None

Key Areas of Accountability
Procuring Goods and Services (Buying):

• Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.
• Provide procurement advice and support to field offices.
• Deliver management information reports summarising key trends in performance of the procurement section against KPIs.
• Manage procurement for the Ogoja office in line with SCI procurement policies, processes and quality standards through supervision of Purchase Requests and Purchase Order processes.
• Deliver on the Ogoja Field office supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes.
• Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
• Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use.
• Develop strong relations with programmes to support them in improving their ordering practices and review all Procurement Plans together with the Supplychain Coordinator.

Team Management and Capacity Building:

• Develop strong relationships with the field office programmes to support them in improving their procurement practices

Performance Management:

• Support the Supplychain Coordinator in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement processes.

Systems, Tools and Processes:

• Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
• Responsible for ensuring Supplier Enablement activities are carried out so that as many suppliers as possible transact with SCI through the Ariba Network.
• Support the Supplychain Coordinator Buying with Vendor Management activities.
• Provide ProSave support and Procurement advice for requestors.
• Support head office initiatives around global supply chain systems, as required with specific focus on Procurement as guided by our Regional and Centre Offices.

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Behaviours (Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications

• BA / B.Sc Degree in Management; Procurement, Logistics, Supply Shain Management or related field
• Chartered Institute of Procurement & Supply (CIPS UK) or equivalent Experience
• Master’s Degree in above fields is an added advantage

Experience and Skills

• Minimum of 4 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes
• Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
• Knowledge of NGO/Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
• Strong interpersonal and communication skills including influencing, negotiation and coaching.
• Excellent organisational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
• Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
• Willingness to undertake field travel as required and work in difficult environments according to travel environments.
• Excellent oral and written communication skills; fluency in spoken and written English;
• Commitment to and understanding of Save the Children’s aims, values and principles
• Desirable: Procurement system experience

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Job ID: 210005ZB
Location: Ogoja Field Office, Cross River
Grade: 5
Team: Development Programme
Post Type: National
Employee Status: Fixed Term

Child Safeguarding

• Level 3 - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• The Logistics Assistant is responsible for supporting the management of assets, communications and Warehousing to ensure effective, transparent and accountable Supply Chain support to the Save the Children Programs in Ogoja.
• Liaison with program teams to ensure adequate Supply Chain consideration for coordination and planning of program implementation.
• Provide technical support and guidance to program teams on Supply Chain elements of logistics management.

Scope of Role

• Reports to: Supply Chain Coordinator
• Staff directly reporting to this post: None

Key Areas of Accountability
Warehousing and Inventory Management:

• Acknowledge reception of items in good order and condition
• Count and record the quantity on appropriate documentation
• Cross-check quantities and quality in accordance with delivery documents and planned reception
• Supervise loading and offloading of delivery and distribution trucks
• Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights
• Ensure organization of the items by type, shipment, FEFO & FIFO.
• Keep clean the store and secure stocks
• Ensure pest control is in place and monitored on a daily basis
• Separate infested stocks from good stock
• Enter all data into stock and bin cards
• Update warehouse operation data into the Warehouse management software (TIM)
• Preparation of weekly / monthly consumption report
• Conduct of cyclic counts and inventories in accordance to project schedule
• Planning of the needs and requisition of re-supplies
• Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.
• Report to the line manager / security responsible in case of problems

Transport & Fleet:

• Under the supervision of the Supply chain Coordinator;
• Ensure that SCI and Hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Ensure tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Ensure vehicles have current and lawful documentation.
• Monitor fuel consumption and submit monthly reports to the Supplychain Coordinator.
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
• Ensure accommodation is arranged for travelers.

Asset Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Ensure leased properties are in good habitable conditions.  Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
• Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
• Report any defective communication equipment or service and check on running costs with Finance to ensure no misuse occurs.
• Ensure the data network (internet) is operational and cost effective. Report any defective IT or office equipment to the Field Team Lead or Abuja IT Department.

Communication and Security:

• Ensure adherence to communication protocol at field level.
• Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use
• Report all security incidents in writing in a timely manner
• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner

Administration & Reports:

• Maintain all Supply Chain files in an organized, accurate and up to date manner; develop shared electronic & manual files to ensure easy access to information.
• Line manage, coordinate, monitor and guide the work of the drivers any other Supply Chain support staff by managing performance on an on-going basis
• Produce weekly warehouse reports
• Consolidation of the weekly movement planner
• Produce Supply Chain site report, stock status report, vehicle and generator cost performance report.
• Update Asset Register and send to capital office every month
• Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
• Carry out any other tasks required by the line manager

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Skills & Experience
Administrative & General Skills:

• Level of Education – Bachelor's Degree in Logistics/Procurement, Supply Chain Management ,Business, Health Logistics Related Field
• Communication & Interpersonal Skill Level - Excellent
• Language Requirements – English - Excellent
• Level of IT Expertise Required - Good

Experience Expectations:

• Desired Number of Years Prior Experience in a Similar Role – 2 years
• Experience in procurement and Supply Chain with INGO, Government or private institution
• Experience in humanitarian supply chain management is desirable
• Experience in a relatively insecure field based environment

Working Conditions:

• Ability and willingness to travel to projects and stay in basic conditions when necessary

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Job ID: 210005Z9
Location: Ogoja Field Office - Cross River
Grade: 3
Team: Development Programme
Post Type: National
Employee Status: Permanent

Child Safeguarding

• Level 3 - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

• Save the Children seeks an experienced Project manager to lead an integrated Child protection and Education project in Ogoja, Nigeria.
• The Project Manager will ensure effective financial and operational management of the project while working closely with the Filed Manager and the wider Operations Team.
• S/he will oversee the day-to-day implementation of the programme and will be accountable for the effective financial and operational management including planning project activities, estimate time and financial commitments.
• The Project Manager is accountable for delivering Project activities to the agreed quality standards and is responsible to seek and coordinate input as appropriate from the technical teams, to ensure the development and adherence to technical program quality standards, monitoring and evaluation systems, donor and SCI regulations.
• S/he will be responsible for monitoring and reporting on the project’s progress in relation to timely delivery, outputs actual spend, quality and results as compared to the original plans and the project proposal.
• S/he will manage issues and risk and make recommendations on how to adjust or reallocate resources to accommodate changes and respond to challenges.
• S/he will also be responsible for effective stakeholder relationship management, including developing and maintaining strong working relationships with the donor, government and partner agencies, operating in the State and at federal level.

Scope of Role

• Reports to: Field Manager
• Staff directly reporting to this post: 5
• Budget Responsibilities: Approximately 2 million USD per annum

Key Areas of Accountability
Programme Implementation and Monitoring:

• Lead the implementation of high quality program activities in line with grant agreement and SC technical and operational requirements
• Ensure that implementation is accelerated and on track in line with approved budget and required quality.  
• Support the development of Detailed Implementation Plan (DIP) and procurement plan and other project management tools.
• Ensure that effective monitoring and performance management systems are in place for achieving prior agreed programme activity targets, budget allocations and financial expenditures, ensuring that value for money can be effectively demonstrated to the donor and activities and expenditures are compliant with donor requirements
• In coordination with technical leads, continually reflect on the extent to which implementation of activities and outputs will lead to the achievement of desired outcomes and make necessary adjustments
• Conduct planning meetings with key program staff, while ensuring adequate planning documents are established and maintained
• Monitor progress of activities against the detailed implementation plan and log frames while evaluating the relevance and appropriateness of the intervention.
• Identify technical and operational program supply needs and coordinate with logistics teams to put in place a sensible phased procurement plan.
• Prepare timely and quality programme and donor reports on project activities in compliance with internal requirements and any relevant external donor requirements.
• Ensure that activities are appropriately planned, that delays and constraints are documented, and solutions identified.
• Ensure programs are adequately resourced and oversee timely expenditure of approved budgets, ensuring appropriate spend and proper and effective use of program resources.
• Communicate with the Member on the overall progress of implementation, as well as all the key risks and mitigation measures. Timely flag and discuss key challenges, incidents and divergence from the donor-approved plans.
• Oversee timely expenditure of project budget, avoiding both underspending and overspending on grant line items.
• Produce high quality reports within agreed reporting schedules.
• Take full responsibility for the delegated budget holding function, participate actively in finance meetings and contribute to financial decision making.
• Ensure programme delivery happens in strict adherence to security policy and procedures.
• Document programme learning, and incorporate analysis and lessons learned into new strategies/activities and advocacy work.

Monitoring, Evaluation, Accountability and Learning:

• Make frequent visit to project sites to monitor and oversee project implementation and provide technical and managerial guidance/support identifying issues that need timely action and support at different levels.
• Work with the MEAL team to develop tools and ideas to ensure that the program  is monitored against measurable and appropriate indicators.
• Ensure regular post distribution monitoring is carried out appropriately, and contributes to situation/response analysis, and any corresponding revision of program plans
• Support program assessments, evaluations and other reviews required in the program.
• Ensure that learning and good practice is gathered, documented and shared with the wider programme.
• Work closely with the Programme MEAL Team the CO MEAL Team to develop appropriate monitoring and evaluation plans and with managers of technical components to ensure technical program objectives are met.

People Management and development:

• Strategically plan staffing needs to implement the program, supporting the timely recruitment, orientation, and training of new staff as required
• Technical management and supervision of program staff, working closely with the Field Managers to ensure that they have clear objectives and received meaningful feedback on their performance
• Identify development needs, prepare and deliver appropriate training plans, and support program staff to access other relevant training and development opportunities
• Supervise assigned Coordinators: maintain updated job descriptions for each position, conduct annual performance evaluations, identify staff skills development needs.
• See that all staff and partners are aware of and understand SCI policies and procedures; take appropriate disciplinary measures as needed.
• Lead, manage and motivate the programme’s staff, ensuring they have clear objectives and receive meaningful feedback on their performance regularly, in collaboration with the human resources department.
• Lead on capacity building of staff through coaching, mentoring and training.
• Create and maintain a cooperative and positive working environment where staff have clear roles and responsibilities, participate in decision-making and are supported in progressing towards their objectives.

Representation and Leadership:

• Maintain good working relationships with government officials.
• Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and to visiting donor teams and other key contacts.
• Maintain focus on SC programme principles.
• Encourage teamwork, openness, and honesty among staff and between SC and its partners

Other:

• Undertake any other tasks as assigned by the relevant line manager.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Skills & Experience
Administrative & General Skills:

• Level of Education – Master’s Degree or equivalent in a relevant field
• Communication & Interpersonal Skill Level - Excellent
• Language Requirements – English - Excellent
• Level of IT Expertise Required - Good

Experience Expectations:

• Demonstrable experience of developing and managing major donor contracts and grants in excess of $1.5mil.
• At least 7 years of experience in programme management and administration, financial management, award contractual compliance, sub-award management, and tracking project performance and costs via specific funding streams. At least Four (4) of these years should be in managing Child protection or Education projects of similar complexity.
• Experience of project and financial management of multi-partner or agency consortia.
• Demonstrated experience in successfully fulfilling performance objectives, including the timely implementation and reporting of donor-funded program activities.
• Strong understanding of key principles of advocacy, monitoring and evaluation, child participation and accountability.
• Demonstrated ability to manage, motivate, mentor and direct staff while creating a positive team environment.
• Strong skills in coordinating and collaborating with others in partnership.
• Proven track record of solving complex problems through analysis, definition of a clear way forward and ensuring buy-in.
• Ability to present results and products to the donor and other key stakeholders.
• Strong representation skills and willingness to speak out for children amongst senior government, donor and diplomatic officials, both at provincial and national level
• Training, facilitation, briefing and presentation skills.
• Experience in proposal development for institutional donors such as GAC, USAID/OFDA, FCDO etc.
• Demonstrated experience of building and leading a team of senior staff with different backgrounds and expertise.
• Previous working experience in fragile states.
• Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, supervision and performance management, etc.
• Skills and experience in programme monitoring review, reporting and evaluation.
• Commitment to and understanding of Save the Children aims, values and principles.

Desirable:

• Knowledge of current trends, activities and best practices in Nigeria.