Latest Jobs at Medecins Sans Frontieres

Main objective and responsibility of the position

• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

General Accountabilities

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section / Context-Specific Accountabilities

• Processing quarterly stock replanishment requests for stockable items including office supplies and stationery, tean & refreshment, office cleaning materials.
• Support in obtaing quotations for the Fuel and other items requested from projects.
• Keep record of all the claims & warranties of goods purchased under warranty.
• Provide feedback to supervisor on suppliers’ perfomance.
• Good understanding of Local Market, introduce new supplier dealing in commodities/Servies required by MSF OCA in Nigeria.

Requirements (Qualifications / Experience / Knowledge)
Education:

• Degree in any Business or Procurement-related degree.

Experience:

• At least 2 years experience in supply chain related jobs

Languages:

• English- Proficient level in writing and speaking

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment.to MSF Principles, Service Orientation, Stress Management

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Main Objective and Responsibility of the position

• Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

General Accountabilities

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed

Requirements (Qualifications / Experience / Knowledge)

• Education: Desirable, University Degree.
• Experience: Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs.
• Languages: Mission working language and local language(s) essential.
• Knowledge: Essential computer literacy (word, excel)
• Competencies: Results, Teamwork, Flexibility, Commitment, Stress Management.

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Scope of Responsibilities and Accountabilities

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect condition and collaborate in the development of the mission.
• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs, and following up minor building rehabilitation work according to the supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, making local purchases according to MSF supply procedures and ensuring reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment

Minimum Requirements

• Essential Diploma in Engineering, Fleet Management & any other formal technical training desirable.
• At least one year in MSF or 2 years in a similar post out of MSF
• English language essential, Hausa Language essential
• Essential computer literacy (Word, Excel, Powerpoint, Outlook,)
• Results and Quality, Orientation, Teamwork and Cooperation, Behavioural, Flexibility, Commitment to MSF, Principles, Stress Management.