Associate, Project Dynamo at Tetra Maritime

Role Overview

• Global Admin ensures seamless office operations and strict adherence to Global Standards. This role requires a professional with high analytical proficiency, a results-first mindset, and the ability to proactively spot and eliminate operational inefficiencies. The role carries clear ownership for administrative initiatives and office-related projects, ensuring delivery on time, on budget, and without disruption to core business operations.

Key Responsibilities
Project Management & Execution

• Own and deliver office-related projects end-to-end (e.g. facility upgrades, office moves, system implementations), from initiation to formal close;
• Define scopes, timelines, budgets, and dependencies; actively manage risks and intervene early where delivery is at risk;
• Provide concise, fact-based progress updates, including blockers, corrective actions, and escalation recommendations

Procurement & Vendor Management

• Execute procurement strictly in line with company SOPs, including vendor onboarding and KYC requirements;
• Prepare and submit Procurement Forms for COO approval prior to any purchase or commitment;
• Maintain accurate vendor records and ensure timely invoice and payment processing

Travel & Logistics Coordination

• Coordinate end-to-end travel logistics for staff and visitors, including visas, accommodation, and local transport;
• Manage the local transport fleet, ensuring servicing, compliance, and fuel controls are maintained
• Compliance & Regulatory Liaison
• Ensure full adherence to local regulatory requirements and global compliance standards;
• Liaise with statutory bodies (Police, Fire Services, and regulators) to maintain continuous office compliance

Financial & Administrative Control

• Manage petty cash, expenses, and invoice workflows with high accuracy;
• Operational Audit & Control: Design and maintain real-time trackers for inventory, projects, and spend to identify inefficiencies, enforce controls, and drive cost discipline;
• Use data and analysis to support budget optimization and cost-saving initiatives

Event & Office Operation.

• Plan and deliver office and corporate events in line with Global Admin protocols;
• Maintain event sheets and provide structured updates to stakeholders and the COO;
• Oversee daily office operations including reception, access control, and workspace readiness

Requirements

• Education: University Degree; additional professional certifications in Project Management or Administration are an advantage
• Communication: Highly articulate, professional English (spoken and written);
• Project Management: Proven ability to manage multiple workstreams simultaneously in international, standards-driven environments;
• Analytical Ability: Demonstrated capability to identify process gaps, reduce waste, and improve operational efficiency;
• Drive & Accountability: Highly organised, delivery-focused, resilient under pressure, and comfortable operating within approval-driven and audit-heavy environments