Job Openings at Oxfam Nigeria

Job Purpose

• The Supply & Logistics Assistant supports the Supply & Logistics Officer in providing technical support in procurement, warehousing, and property management.
• Key deliverables for this position include supporting general administration of logistics processes in terms of warehousing, documentation, and reporting of all procurement processes.
• The Assistant will be exemplary in commitment to Oxfam core values, upholding principles, and policies.

Responsibilities
Technical:

• Supports the Logistics Unit to carry out administrative tasks.
• Follow quality service standards and comply with Oxfam’s procurement procedures and policies.
• Supports Logistics Officer in the management of suppliers and updating of database.
• Provide day to day update on procurement related issues.
• Coordination and Management of diesel supply and reporting of minimum stock for replenishment.
• Management of Stationaries store and provide stock level for replenishment.
• Raising of requisition via EPO.
• Compile a detailed Bid Analysis and submit to the Supply & Logistics Officer for review.
• Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed, and filed.
• Follow up and update asset database on regular basis.
• To support logistics in sharing RFQ to potential service providers.
• Updating of Logistics procurement tracker.
• Contributes to team efforts by accomplishing related results as needed.
• Carry out other Logistics responsibilities as delegated.
• Ensure complete procurement documentations following receipt of goods and receipt of invoice with TIN (Tax Identification Number) of the supplier(s).
• Implement and document Oxfam Novib standard procedures and practices of purchasing and promote accountability of resources.

Requirements
Education:

• Minimum of B.Sc Degree or Higher National Diploma
• High level skills of Office Packages.
• Excellent interpersonal and communication skills.
• Good organising and documentation skills.
• Able to work in a diverse team.

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
• Fluent in both written and spoken English and one of the main local languages widely spoken in northern Nigeria.
• Knowledge of Oxfam policies, procedure, and systems.
• Professional accreditation certification in supply chain management, warehousing, fleet management, logistics or facilities management.

Key Behavioural Competencies
Influencing:

• We can engage with diverse stakeholders in a way that leads to increased impact for the organisation We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

• We understand the importance of building relationship, within and outside the organization. We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity and Ambiguity:

• We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

• We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.

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Job Purpose

• The driver will work within the Logistics department to support operations structure, committed to providing reliable support to program activities in order to achieve efficiency in program deliveries.

Responsibilities
Technical:

• Ensure the project vehicle - or any other car as directed or under the driver’s control- is always in good working order and properly maintained.
• Always abide by standard driving /safety rules and procedure.
• Ensure that periodic maintenance is effected on the project vehicle as and when due and to notify the Logistics Officer / Logistics Assistant at least 36 hours before designated time. 
• Transport project staff and equipment efficiently and safely as required.
• Collecting and distribution of vehicle log-sheets, responsible for monthly compilation, and submission of log-sheets
• Schedule vehicle use to meet programmatic and operational needs
• Ensure trip ticket or form are used by program staff and approved by the necessary person
• Maintain the Vehicle Board daily.
• Oversee and ensure proper use of vehicles
• Organise cleaning of vehicles
• Oversee fuel consumption, purchase, and tracking including coordination with petrol stations.
• Ensure that accident reports are completed and filed.
• Ensure security measures for vehicles such as parking, storage of keys, emergency suppliers etc.
• In collaboration with the Security Officer, coordinate movement routes for field trips.
• Coordinate communication with staff for every field trip.
• Ensure major repairs are done in a timely manner.
• Collect and submit vehicle related receipts to the Logistics Officer.
• Other duties as assigned.

Requirements
Education:

• Minimum of Secondary School Certificate qualification.
• 5 years of driving experience including long-distance driving to all parts of Nigeria, with special consideration given to knowledge of Bauchi State.
• Minimum of 2 years’ experience with an International organization, Embassy or any similar body will be an advantage.
• Possession of a valid driver’s license.
• A good knowledge and understanding of vehicle mechanics and the ability to carry out minor vehicle maintenance.
• Good working knowledge of road networks in most parts of Northern Nigeria
• Knowledge on Automobile certification Trade test 1 & 2
• Fluent in Speaking English and Hausa

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Key Behavioural Competencies
Influencing:

• We can engage with diverse stakeholders in a way that leads to increased impact for the organisation
• We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

• We understand the importance of building relationship, within and outside the organization.
• We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity and Ambiguity:

• We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

• We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation.
• By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ.
• Our messages to others are clear and consider different preferences.