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  • Posted: Aug 26, 2021
    Deadline: Sep 1, 2021
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    We provide emergency assistance in disasters, work for long-term development in local communities and address the root causes of poverty, we advocate for just decisions by public authorities, business and religious leaders. Norwegian Church Aid is an ecumenical diaconal organisation for global justice. We work to help the poorest and those in need, reg...
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    Senior Wash Officer Software

    Job Description

    Category and Level

    Cat IV

    Reporting to:

    WASH PM

    Geographical area of responsibility

     Monguno,Pulka and Dikwa,Borno State, Nigera

    Duty station:

    Pulka Borno State, Nigera (with some possible travels in other project locations and Maiduguri)

    Time frame:

    4 Months with possibility of extension

    Brief description of the post

    The WaSH Senior Officer-Software is responsible for the implementation of all software activities in the whole area of responsibility.

    S/he coordinates and oversees the contractors, partners, provides updates to the  WaSH PM, ensures timely and effective implementation of activities, including identification of financial, logistics and security needs in the deep field and sharing with his/her supervisor.

    Specific objectives of mission (objectives, scope and deliverables) Max 7 or less.

    Objective 1

    Ensure the timely and effective implementation of activities under his/her supervision in the specific deep-field locations (daily coordination of software activities, BoQs, procurement requests, financial requests)

    Objective 2

    Manage partner implementation and teams of contractors (coordination and implementation of daily tasks, support of performance review by the Senior WaSH Officer-software, participation on field staff meetings) and ensure the teams are understand and use all relevant NCA protocols

    Objective 3

    Support with MEAL to effectively monitoring and reporting of the activities and expected results (relevant data collection and documentation, internal activity reporting)

    Objective 4

    Support the PM in coordination between deep field locations and main office in Maiduguri (including regular communication with the supervisor)

    Objective 5

    If requested, represent NCA in relevant coordination mechanisms in the deep-field locations

    Roles and responsibilities (specific tasks, coordination etc...)

    Related to Objective 1:

    • Based on project documentation, develop and submit to the supervisor the monthly activity planning in coordination with contractor’s teams from the specific deep-field location;
    • Develop and submit to the supervisor the monthly staff movement planning and coordinate respective staff movement requests;
    • Provide his/her supervisor with regular updates on procurement needs and supporting documents for the request to the Logistics Department;
    • Develop and submit advance requests related to the activities in the specific location, and ensure timely clearance of advances;
    • Monitor the security situation and report any security or safety-issues to the Security Department.
    • Coordinate designs training modules for local leaders and contributes to the improvement of the existing ones ;
    • Ensure that water and sanitation activities are implemented in a timely and professional manner and in line with the needs of beneficiaries
    • Maintain a close link and collaborate with implementations partners and other sectors in particular area.
    • Ensure hierarchical management of the project staff at the level of its area.
    • Implement the portfolio of project activities  in accordance with the action plan and the logical framework
    • Monitoring project implementation and progress (NCA and partners)
    • Ensure compliance with NCA policies, manuals, directives
    • Ensure that projects target beneficiaries with the greatest needs and propose efficient ways of delivering assistance.
    • Encourage and promote technical improvement of partners
    • Prepare monthly progress reports and other technical documents or tools
    • Contributes to capacity building of project staff(both NCA and partners)
    • Develop, according to the supervisor's instructions, the necessary tools for the WASH programme (drawing, specifications, technical specifications, service contract, supply and use of construction materials, etc.).
    • Provide regular reports as required in the required frequency and format, document the results and maintain detailed records
    • Responsible for managing the performance of the staff under his/her supervision.
    • Establishes, monitors and evaluates the weekly and monthly planning of the team's activities;
    • Manages the supervision of all software activities related to water, sanitation and sanitation.
    • Ensure that all water and sanitation works are in line with national and local recommendations.
    • At the supervisor's request, participates in any cross-sectoral assessment process, including analysis and planning
    • Directly support staff and partners to manage the day-to-day hygiene promotion activities in the field

    Related to Objective 2:

    • Ensure the daily supervision of activities, partners, assess regularly the quality of their work by ensuring their suitability with NCA technical prescriptions.
    • Help team members to identify their needs in capacity building and share with the supervisor;
    • Train the beneficiaries (community structures) on the O&M of WaSH facilities and Hygiene Promotion/Behavior change.
    • Ensure the contractor’s teams and partners act in line with NCA internal policies, more specifically CoC;
    • Trains and supports team members, providers and local and technical partners.
    • Ensuring the operationalization and monitoring of the partner's activities
    • In collaboration with its supervisor, participates actively in the recruitment process of team members.
    • Provide regular reports as required in the required frequency and format, document the results and maintain detailed records
    • Reports on difficulties, lessons learned and any other obstacles that may impinge on the implementation of the activities.

    Related to Objective 3:

    • Participates in the implementation of needs identification tools and project monitoring and evaluation tools.
    • Contributes to the operational planning of project activities ;
    • Establishes, monitors and evaluates the weekly and monthly planning of the team's activities
    • Make monthly forecasts of related expenses following the established model and follow up on them.
    • Designs training modules for local leaders and contributes to the improvement of the existing ones ;
    • Participate on relevant evaluations and needs assessments;
    • Understand and use the M&E Framework to collect relevant information on project implementation;
    • Ensure that programme activities promote accountability to beneficiaries, gender and protection sensitivity and effective inclusion in programming
    • Ensure regular data collection and transfer supporting documentation about implemented activities and results to the WASH PM;
    • Submit progress reports on a weekly basis;
    • Contribute to timely and quality monthly reports;
    • Controls the quality of the WASH constructed infrastructure and the proper execution of the WASH works, including the rehabilitation and construction of boreholes, the construction of latrines, the construction of emergency shelters, etc.
    • Participate in the implementation of the monitoring plan of activities delegated by the supervisor,
    • With the support of the supervisor, conducts technical assessments and surveys of new water sources and sanitation facilities (latrines, showers, etc)
    • Communicate actively with partners and beneficiaries, support field level CRM.

    Related to Objective 4:

    • Plan weekly spending on activities and regularly inform the Supervisor;
    • Make monthly forecasts of related expenses following the established model and follow up on them.
    • Understand and follow NCA internal procedures (e.g. HR, procurement, finance and security);

    Respect the Security Protocols;

    • Where applicable: regularly update the Security Department on the security situation in the respective deep-field location and contribute actively to NCA’s “duty of care”;
    • Monitor gaps and humanitarian needs of targeted population and update the Supervisor regularly;
    • If requested, contribute to preparation and designing of project proposal for different donors in line with the management’s strategy.
    • Maintain a system of reasonable control over the materials and tools used, while mentioning the quality of the material obtained.
    • Ensure coordination, support and capacity building to the project implementing partner (local)
    • Ensure that standards are known and applied during the implementation of WASH projects in the field.
    • Organize all solicitations for the implementation of the operational project and programme activities of the integrated team.
    • Ensures that all project documents are archived.
    • Promotes synergy with NCA's other core competencies in order to develop integrated approaches for a holistic response to the needs of the beneficiary populations

    Related to Objective 5:

    • Ensure NCA’s representation and visibility in relevant deep-field location coordination structures;
    • Ensure NCA’s role as an active humanitarian actor.
    • Reports on difficulties, lessons learned and any other obstacles that may impinge on the implementation of the activities.
    • Ensure that programme activities promote accountability to beneficiaries, gender and protection sensitivity and effective inclusion in programming
    • Ensure good coordination with partners and actors in the WASH sector:  WASH Cluster and WASH Technical Group; local authorities, United Nations organizations; local implementation partner etc.
    • Ensure that basic humanitarian standards are integrated into the project plan and activities, in particular regarding community participation; gender and the integration of GBV measures and strategies and the feedback mechanism.
    • Represent the office in the meetings/workshops of the WASH working groups (WASH, Wash-in-Nut, Wash-in-School etc.).
    • Undertake any other task related to the WASH as necessary
    • Cross Cutting Issues (Gender, Protection, Environment & Other)
    • The Senior WaSH Officer software ensures the centrality of protection, GBV mainstreaming and respect of CHS and AAP standards in all activities his/her project location.

    As such, the s/he is responsible:

    • for respecting and integration of CHS and for inclusion of all vulnerable groups in every stage of Project Cycle Management (PCM);
    • that all data in assessments, plans and reports are gender and age disaggregated
    • for support to initiatives related to the establishment of gender, age and diversity sensitive Complaint Response Mechanism;
    • implementation of ACT Alliance Code of Conduct.
    • Success factors/risks and restraints
    • The success of the senior WaSH Officer’s activities will depend very much on her ability to:
    • Successfully coordinates a team on a daily basis;
    • Supports his/her supervisor to proactively seek solutions in a challenging context;
    • Maintain high standards and quality of work;
    • Work under pressure and with a tight deadline.

    Reporting

    • The Senior WaSH Officer reports to the PM, or to the person with this responsibility.
    • S/he provides regular status reports from own area of responsibilities as per NCA Nigeria internal procedures.

    NCA’S COMMITMENTS

    NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

    • Humanitarian Accountability Partnership (HAP)
    • Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
    • ACT Alliance Code of Conduct
    • SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
    • NCA Nigeria Security Plan
    • NCA Nigeria Staff Handbook
       

    Prevention of Sexual Exploitation and Abuse

    Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and amongst beneficiaries served by Norwegian Church Aid.
    Compliance & Ethics:  

    Promotes and encourages a culture of compliance and ethics within Norwegian Church Aid. As applicable to the position, maintains a clear understanding of Norwegian Church Aid’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

    go to method of application ยป

    Senior HR and Admin Officer

    Job Description

    Category and Level

    Category IV

    Reporting to:

    Country Director

    Geographical area of responsibility

    Borno State, Nigera

    Duty station:

    MMC, Borno State, Nigera

    With travels to the deep-field locations

    Time frame:

    4 Months with possibility of extension

    Brief description of the post

    • The Senior Human Resources Officer is the team leader of the NCA’s Human Resource Sector.
    • Responsible for personnel support, compliance with the policies, payroll administration and general HR matters concerning NCA and staff.

    Specific objectives of mission (objectives, scope and deliverables) Max 7 or less.

    Objective 1

    Personnel support-in interpreting of HR policies and relevant clauses, salaries and all human resource related matters. Ensure staff induction is carried out by all sectors.

    Objective 2

    Recruitment of staff- advertising, hiring, interviews and preparation

     of staff contracts including notifying supervisors and on expiry dates.

    Objective 3

    Compliance- Ensure that NCA complies to Nigerian labor laws

    and legislation and staff comply with the procedures and policies NCA protocols.

    Objective 4

    Payroll and statutory roles-preparation of payroll, registration to and remittance of statutory deductions within the required timelines

    Objective 5

    Communication to staff -on matters from the management
    Roles and responsibilities

    Objective 1

    • Co-ordinate the induction of new staff to the programme
    • Provide advice, support and information to Staff and Managers on all personnel issues, including:
    • Contracts
    • Terms and conditions of employment
    • Policies and procedures
    • Performance management
    • Staff welfare
    • Salaries
    • Maintain accurate and up-to–date personnel records on all staff.
    • Staff leave days administration and providing monthly updates
    • Ensure comprehensive and constructive performance reviews and probationary period reviews are completed on a timely basis and facilitate discussion of performance.
    • Follow up all changes to staff contracts (including salary re-gradings, changes to job descriptions and job titles, contract extensions and terminations).
    • Conduct de-briefs with staff leaving the mission.
    • Liaise with relevant supervisors to ensure staff exit procedures are followed, this includes ensuring de-briefs and end of contracts (including end dates, outstanding leave, money and assets owed to programme returned) clearance is finalized.
    • Contribute to the development and improvement of innovative and flexible personnel policy and practice.

    Objective 2:

    • Develop staff recruitment plans for every grant proposal developed and advise on staff coverage per functional area
    • Identify appropriate channels for new position adverts and support in attracting the best personnel
    • Co-ordinate the induction of National Staff
    • Liaise with Government agencies on recruitment and statutory regulations
    • Ensure that national staff are recruited in a timely manner following internal procedures and guidelines
    • Support managers in the writing of job descriptions, shortlisting and interviews
    • Participating on interview panel for key positions
    • Maintain updated personnel files for all national staff

    Objective 3:

    •  Assist supervisors in the management of all personnel systems, procedures and regulations.
    • Ensure that all HR policies and procedures comply with national policies, procedures, and requirements.
    • Ensure that good quality information is provided to staff on contracts, terms and conditions etc.
    • Oversea the issuing of contracts for all national staff
    • Be the focal point for all personnel queries regarding national staff.
    • Liaise with other agencies to ensure compatibility of terms and conditions for national staff
    • Act as focal point for national staff queries regarding terms and conditions.

    Objective 4:

    • Timely payroll preparation every month.
    • Preparation of all attachments for the statutory deductions
    • Requisitioning for payment and eventual remittance of the statutory deductions to the relevant statutory bodies within the timelines
    • Support review of national staff salaries as may be required
    • HMO management ensuring that staff receive quality health care from the health provider.

    Objective 5:

    Official communication to staff on various matters public holidays, information from management, recruitment, leave days balance etc.
    Essential Qualifications

    • Experience of establishing and updating personnel systems for an organization
    • Experience of recruiting, interviewing and selecting staff.
    • Proven supervisory skills.
    • Excellent communication skills, able to communicate with sensitivity, discretion and respect for confidentiality.
    • Strong interpersonal skills, able to build relationships across different groups of people.
    • Proven adaptability and stamina in demanding situations.
    • An interest in and ability to grasp the complexity of different HR situations, policies and practice and communicate this well to staff.
    • Ability to work on your own initiative as well as in collaboration with others.
    • Fluency in English.
    • Experience of managing personnel budgets 
    • Advanced proficiency in Microsoft Office
    • Familiarity with general legal employment concepts

    Requirements

    • Bachelor's degree/ HND in relevant fields
    • Master's degree in HR or Public admin
    • HR certifications, CIPM, CIPD, NIM will be an added advantage
    • Knowledge and understanding of employing international and national staff and setting and national staff terms and conditions.
    • At least 4 years working experience of working with non-governmental organizations and or in a similar position
    • Excellent communication skills, able to communicate with sensitivity, discretion and respect for confidentiality.
    • Strong interpersonal skills, able to build relationships across different groups of people.
    • Proven adaptability and stamina in demanding situations.
    • An interest in and ability to grasp the complexity of different HR situations, policies and practice and communicate this well to staff.
    • Ability to work on your own initiative as well as in collaboration with others.
    • Fluency in English.
    • Experience of managing personnel budgets
    • Advanced proficiency in Microsoft Office
    • Familiarity with general legal employment concepts

    NCA’S COMMITMENTS

    NCA is committed to following the following policies, standards and commitments and all staff are equally expected to conform to their requirements:

    • Humanitarian Accountability Partnership (HAP)
    • Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
    • ACT Alliance Code of Conduct
    • SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
    • NCA Nigeria Security Plan
    • NCA Nigeria Staff Handbook
       

    Prevention of Sexual Exploitation and Abuse

    Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and amongst beneficiaries served by Norwegian Church Aid.


    Compliance & Ethics:  

    Promotes and encourages a culture of compliance and ethics within Norwegian Church Aid. As applicable to the position, maintains a clear understanding of Norwegian Church Aid’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

    Method of Application

    Interested and qualified candidates should send an application letter and CV in a single document (saved in your name) to: Recruitment-Ng@nca.no      

    The position title should be indicated in the subject line of the email.   

    Only shortlisted candidates will be contacted. Application Deadline 1st September 2021

    Qualified candidates are encouraged to apply.

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