Fresh Jobs at IITA - International Institute of Tropical Agriculture

Duties

• Prepare monthly reports across all Regional Hub Program Cost Centers for effective and efficient internal financial management.
• Advise and communicate with the Regional Hub project team on project financial status, availability of funds for project activities, and other financial and compliance-related matters.
• Liaise continuously with the Headquarters Finance team to ensure the highest level of compliance with IITA policies, regulations, and procedures.
• Ensure strict compliance with specific project rules, regulations & contract terms.
• Maintain financial reporting and tracking systems providing data measurements on the financial performance of project activities and expenditures against overall objectives
• Develop and prepare for donors and IITA Finance, timely monthly, quarterly, and annual financial reporting and accurate financial projections throughout the fiscal year. Develop, analyze and monitor program budgets’ spending.
• Handle all consolidated expenditure justification reports and retrieve all backup support documents for IITA internal i.e. Project Development & Administration Unit and Donor reporting.
• Prepare and review relevant partnership agreements, ensuring all mapping/categorization of respective expenses are in line with Donor Report requirements and project workplans
• Support annual budget development processes and provide financial assistance to teams developing new funding proposals.
• Continuously review all financial transactions and resolve issues arising.
• Monitor and report on actual spending, including compliance with instituted controls and donor requirements/compliance.
• Prepare monthly Bank Reconciliation handing all imprest reports, including attendant controls.
• Verify all partners’ expenses based on the support documents submitted with the financial reports on various Regional Soil Health Hub partners and IITA staff.
• Review all staff cost-related payments charged to the Regional Soil Health Hub Cost Centers for propriety and correctness.
• Monitor risk management factors to ensure financial sustainability of the Regional Hub.
• Process all Regional Hub staff travel advances, claims and reimbursements.
• Handle Fixed Asset register, including tagging and reconciliation.
• Perform any other finance-related tasks as may be assigned by the Supervisor.

Requirements
Qualifications:

• Master`s Degree in Finance, Accounting or any related field with a minimum of six (6) years’ experience performing similar role in a well-structured environment, possession of ACA/ACCA would be an added advantage.
• Experience in WorldBank operations would be a plus.

Competencies:
The ideal candidate must:

• Have strong analytical mind, with hands-on experience in any major ERP/ computer application e.g. Oracle application.
• Agile self-learner who is not afraid to ask questions to clarify tasks and reduce/avoid predictable inefficiencies at execution stage.
• Have excellent MS Office competence.
• Strong service and support mindset, and an excellent eye for details in numbers and narrative.
• Have a very pleasant personality, good team player, honest and good command of both written and oral English.
• Ability to work efficiently and effectively under pressure of tight deadlines.
• A proactive problem solver with the ability to adapt to changing project needs and priorities.
• Some understanding of written French would be an advantage.

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Duties

• Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology.
• Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
• Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes and minimizing procurement risk.
• Ensure on-time delivery, challenge non-compliance in areas of responsibility, monitor and update purchase order progress reports
• Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the Receiving section of the Stores.
• Develop and maintain a reporting system that measures the contribution of the procurement processes.
• Promote excellent customer service, identify, review, and implement strategies to improve service, quality, and efficiency.
• Maintain strong team relationships among colleagues and community groups, both formal and informal, across all levels.
• Assist in reviewing tender documents for compliance with stipulated standards.
• Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service, quality, and delivery standards.
• Work in line with SOP 16 and CGIAR No 6 and mapping out tracking strategy or methods by hierarchy or position, value, criticality, and importance.
• Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
• Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
• Ensure active involvement in the procurement of cloud storage system.
• Attend to vendors/visitors, moving procurement payment memos to FD for payment process, issuing POs to vendors, and providing customer service to all categories of internal and external customers.
• Assist the Support office in organizing work schedules, meetings, seminars, and workshop
• Assist in raising of Requisition (internal & RFP).
• Perform any other job-related duties as may be assigned by the Supervisor.

Requirements

• National Diploma in Procurement and Supply Chain Management, Business Administration or related field with a minimum of two (2) years’ experience performing similar role in a well-structured environment. 
• Experience in agricultural-related domain is an added advantage.

Competencies:
The ideal candidate must:

• Have strong negotiation and time management skills, creative thinking and risk management skills.
• Have understanding of the supply market intelligence, familiarity with technology and system for procurement.
• Have the ability to collaborate effectively and perform metric analysis.