Procurement Assistant at Solwood Limited

Job Summary

• The Procurement Assistant is responsible for sourcing, purchasing, and managing materials, goods, and services required for the efficient operation of the company.
• The role involves vendor management, cost negotiation, inventory coordination, purchase documentation, and ensuring timely delivery of quality materials while maintaining compliance with company policies and procurement procedures.
• The ideal candidate should possess strong negotiation skills, attention to detail, market awareness, and the ability to manage procurement activities efficiently in a manufacturing environment.

Key Responsibilities

• Source and procure materials, equipment, and services required by the company.
• Identify reliable suppliers and maintain strong vendor relationships.
• Obtain quotations, compare prices, and negotiate favorable terms with suppliers.
• Prepare purchase orders and ensure proper approval processes are followed.
• Monitor delivery schedules to ensure timely supply of materials.
• Coordinate with stores, production, and other departments regarding material requirements.
• Maintain accurate procurement records, invoices, and supplier documentation.
• Track inventory levels and assist in preventing stock shortages or excesses.
• Conduct market research to identify cost-saving opportunities and alternative suppliers.
• Ensure procured items meet required quality standards and specifications.
• Resolve supplier-related issues including delays, shortages, or quality concerns.
• Ensure compliance with company procurement policies and ethical standards.
• Prepare procurement reports and expenditure summaries when required.

Requirements & Qualifications

• Bachelor’s Degree or HND in Purchasing & Supply, Business Administration, Accounting, Supply Chain Management, or related field.
• 4–7 years procurement experience, preferably in a manufacturing company.
• Strong negotiation and vendor management skills.
• Good knowledge of procurement procedures and inventory management.
• Proficiency in Microsoft Office applications, especially Excel.
• Excellent communication and organizational skills.
• High level of integrity and attention to detail.