Procurement Officer at FiberOne Broadband

The primary responsibility is processing invoices received from installation and logistics vendors. This involves verifying the accuracy of each invoice by cross-referencing it with the Job Completion Certificate (JCC) and Bill of Quantities (BOQ) to ensure that all services rendered and materials used are accurately reflected.

Accurately and promptly enter relevant invoice data into the company’s ERP system. This includes details such as vendor information, invoice amounts, dates, and payment terms to ensure a streamlined and efficient tracking process.

Proactively liaise with installation and logistics vendors to address any discrepancies or issues found in the invoices, such as incorrect pricing, incomplete information, or missing documentation. Ensure that issues are resolved quickly to avoid delays in processing.

Maintain a well-organized system for storing all vendor-related documentation, including invoices, payment receipts, and correspondence. Ensure that these records are easily accessible for future reference, audits, or compliance reviews.

Coordinate with the finance department and other relevant stakeholders to facilitate the timely payment of approved invoices. Monitor payment schedules and ensure that vendors receive their payments in accordance with the agreed-upon terms.

Build and maintain strong relationships with installation and logistics vendors. Foster open communication to resolve disputes promptly, address concerns, and ensure that invoicing processes run smoothly, contributing to long-term partnerships.

Ensure all invoice processing and vendor management activities comply with internal policies, contractual obligations, and relevant regulatory requirements. This includes adhering to financial controls, procurement procedures, and any industry-specific standards.