Personal Assistant to the Executive Director at Matrix Homes & Properties Limited

Job Summary

• We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to provide administrative support to the Executive Director
• The successful candidate will be responsible for managing the day-to-day activities, schedule, and correspondence of the executive, ensuring seamless operations and maximizing productivity.

Key Responsibilities

• Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and arrange travel itineraries, accommodations, and transportation.
• Prepare and distribute correspondence, reports, and presentations.
• Handle email and phone communications, responding to routine inquiries and escalating complex issues.
• Develop and implement effective filing systems, both physical and digital.
• Manage expenses, process invoices, and reconcile statements.
• Provide research and data analysis support as needed.
• Maintain confidentiality and handle sensitive information with discretion.
• Develop and maintain relationships with key stakeholders, including clients, colleagues, and vendors.
• Perform other administrative tasks as required.

Job Requirements

• Interested candidates should possess a Bachelor`s Degree in any relevant field with 2-5 years work experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent communication, organizational, and time management skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.
• High level of discretion and confidentiality.