Office Administrator/ Human Resources Manager at Edgewood Consulting

Edgewood Consulting is recruiting on behalf of our client who is an Integrated Engineering Solution Provider incorporated in 2003 to provide high quality services in Electrical, Instrumentation, Control, Automation, Telecommunication, Power Infrastructure, Mechanical Fabrication, and Maintenance an experienced Office Administrator/ Human Resources Manager

Location: Ikeja, Lagos

Department: Executive Office

Job Summary

Responsible for providing professional and high-level administrative support to the CEO and teams reporting to him by performing a wide variety of reliable, analytical, and administrative duties to ensure cross-organizational coherence and effectiveness.

Duties and Responsibilities

1.       CEO Office

• Provide high-level administrative support to the CEO, including preparing reports, handling correspondence and scheduling meetings
• Provide strategic, and operational support to the CEO/MD towards enhancing the effectiveness and impact of the CEO/MD's role in the implementation of projects and operations of the Company
• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO
• Evaluates, reviews, and interprets operationa and administrative inquiries in order to provide recommendations for both existing and potential clients, as may be directed by the CEO.
• Conducts first level review of all operational presentations, and correspondences coming into the CEO’s office and recommend next steps prior to further inputs from the CEO.
• Coordinates and participates in various operational/ strategic meetings with the CEO; articulating key decisions and agreed action points; cascading them to relevant stakeholders on a need to know basis and follows through on execution and feedback

2.       HR Management

• Set yearly budget for Human Resources and Training
• Development of human resource policies and processes
• Maintains organisation structure and update personnel file
• Coordinates process of induction & briefing for new staff

Remuneration

• Develops and manages compensation and benefit
• Verify Monthly Payrolls Schedules with Finance & Account Dept.
• Performance Management
• Ensures performance management standards are adhered to
• Manages staff promotion in line with company policy
• Participates in the quarterly appraisal exercise

Recruitment and Training

• Ensures effective management of the recruiting function: selection, placement and induction as well as Training and Development function
• Facility Administration & Supervision
• Provision & Maintenance of Facilities and Utilities
• Security & Logistics
• Provision of conducive work environment
• Vehicle Management

Protocol

• Ensures seamless passage for Management staff and Expatriates at various departure and entry points as well as employees/ clients travelling
• Ensures efficient travel management as well as hotel reservation and VisaMakes reservation and hotel accommodation for staff and as may be required

Tendering Support

• Support on Tender documentations
• Support for Preparation on Company Profile and Proposals
• Ensure early submission of Tenders on Clients Portal/Email
• Any other tasks as may be assigned by the Company

Qualifications & Experience

• BSc degree / HND in Social Sciences or Humanities
• Minimum of 8 years post qualification experience
• A Corporate Member CIPM and other Professional Bodies will be an advantage

Knowledge and Skills

• Strong creative and analytical thinking.
• Administrative and Organizational Skills.
• Information Management Skills
• Highly motivated, organized, enthusiastic and energetic professional with strong attention to detail and a sense of urgency to get the job done.
• Ability to accurately handle a high volume of tasks and prioritize workload in a fast-paced environment.
• Outstanding communication skills – both written and verbal

Educational Qualifications and Requirements

• Bachelor’s degree in Business Administration or related field
• 3 - 5 years relevant work experience
• Strong knowledge of Microsoft Office suite: Outlook, Excel and Word.