MEAL Officer at Premiere Urgence Internationale (PUI)

Responsibilities and Tasks
Implementation of the Monitoring & Evaluation Plan:

• Ensure the collection, reporting and validation of monitoring data of project teams and ensure the data reported by Field Officers / Program Managers is accurate and of good quality and reported in a timely manner
• Produce monitoring checklists and conduct regular joint field process monitoring, quality assessments and data validation, and provide feedback and recommendations for timely improvement
• Ensure that community leaders and beneficiaries are actively participating in all project and M&E activities
• Assist the Deputy MEAL Manager / MEAL Manager in supporting project teams in designing and regularly updating project M&E guidelines and tools and ensure that project staff have access and capacity to use the tools
• Provide training to field level project staff on the use of the M&E system including survey sampling and piloting of M&E tools, conducting assessments and the implementation of periodic evaluation activities including baseline surveys, research and evaluations in all sectors
• Ensure utilization by all projects of appropriate data collection and reporting templates that facilitate the acquisition and aggregation of data
• Undertake regular visits to field locations/project sites to support monitoring and evaluation processes and activities related to all sectors of PUI interventions
• Support supervision of base level project staff and ensure that their capacities are built and that they are supported to deliver on their day to day M&E work by constant communication and joint field level M&E activities

Internal and external reporting:

• Update Deputy MEAL Manager / MEAL Manager and Program Managers on daily achievements and challenges encountered on the field
• Contribute and participate in weekly meetings including accurate reporting on successes and challenges
• Ensure that the data collected goes through a data cleaning and validation process each day
• Ensure all data is channeled through the IM system
• Develop reports that synthesize and synchronize initial key finding (needs) and results (outputs/outcomes) such as indicator tracking table, etc.
• Keep monitoring tools and files archived at the PUI office, ensuring their availability to the Deputy MEAL Manager and/or MEAL Manager
• Pass on any information or problems to her/his direct and/or indirect supervisor concerning her/his task, PUI programs, or safety aspects

Capitalisation / Institutional Knowledge Building:

• Use lessons learnt combined with field experience to provide contributions and feedback, including during the design phases of field tools and assessments
• Participate actively in team workshops and lessons learnt seminars
• Actively engage in ongoing training and knowledge building
• Lead training of beneficiaries, community leaders, community facilitators/mobilisers and Field staff on M&E if needed

Communication & Follow up:

• Respond to beneficiaries’ queries with good knowledge of relevant information when approached
• Respond to any requests within PUI that might require an alternative communication method or plan of action
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department

• Ensure the implementation of MEAL activities for the achievement of results enshrined in the global MEAL plan in collaboration with the beneficiaries, partners and project teams.
• Provision of high-quality and accurate qualitative and quantitative data according to external and internal deadlines.
• Support the MEAL Department to achieve its strategic goals through the occasional undertaking of additional activities that contribute to the overall ability of PUI to achieve its stated outputs.
• Ensure a robust MEAL system is in place so that the implementation of the projects is of a high quality and accountable to beneficiaries, partners and donors.
• Ensure a robust and efficient accountability mechanism is in place
• Ensure high-quality data analysis from multiple sources and the production of high-quality information products

Qualifications and Required Skills
Mandatory requirements:

• Language skills: Fluent in Hausa and English, and good knowledge of Kanuri is an asset
• Education degree: At least a diploma or degree in social sciences, Statistics, Demography, Sociology
• Work experience: At least two years of similar experience in an NGO/On-site training in social or monitoring work
• Knowledge and skills: Good analytical and writing skills/ /Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities,
• Computer skills: Knowledge of the MS Office software (including Word, Excel, Outlook), knowledge of data collection software (KoboCollect, ODK, etc.) and a basic understanding of data analysis packages such as SPSS, Epi-Info, etc.

Assets:
Interests:

• In the humanitarian sector
• Transversals skills
• Well organized and attentive to detail
• Conflict resolution and diplomacy
• Ability to analyze and suggest improvement
• Autonomous and hard-working
• Ability to manage stress and pressure
• Ability to work within a team.