Human Resources Officer at NSIA-LUTH Cancer Center (NLCC)

Primary Responsibility

• Support the Human Resources department in the execution of HR functions, including HR administration, documentation, recruitment, payroll processing, performance management, and compliance with HR policies, ensuring operational efficiency and a positive work environment.

Key Performance Areas

Human Resource Administration

• Create and maintain up-to-date personnel records for all staff and consultants associated with the Centre.
• Ensure consistency between both the HRIS and the physical filing system.
• Draft offer letters, contracts, and contract amendment letters.
• With support from the Head HR, draft consultancy contracts and ensure proper documentation and filing.
• Support the Head HR in ensuring proper coordination of orientation programs and training sessions.
• Ensure consistency in the implementation of HR policies across the Centre.
• Coordinate all leave administration and planning across the Centre.
• Maintain a tracker for all staff professional licenses, insurance, and policy renewals.
• Collate and verify payroll data using Sage 300 People, ensuring timely and accurate payroll processing.
• Maintain an up-to-date tracker of staff performance management records and feedback.

Recruitment & Onboarding

• Advertise vacancies on recruitment websites, social media platforms, and relevant sector-specific job boards.
• Shortlist applicants and coordinate recruitment processes, including assessments and interviews.
• Keep candidates informed throughout the recruitment process, ensuring proper communication and feedback.
• Maintain recruitment records, including interview grids and test scripts, in compliance with HR policies.
• Request and track references for selected candidates.
• Assist with drafting and finalizing job descriptions.

Employee Relations & Welfare

• Address employee inquiries related to HR policies and procedures.
• Support conflict resolution and employee grievance handling in line with organizational policies.
• Assist in coordinating employee engagement and welfare initiatives.

Performance Management & Training

• Assist in implementing performance appraisal processes and monitoring employee performance documentation.
• Coordinate training programs and maintain training records.

Compliance & HR Administration

• Ensure compliance with labour laws and HR best practices.
• Prepare HR reports and maintain up-to-date employee records.
• Support policy development and implementation.

Outputs Required

• Effective and seamless HR support across all functions.
• Properly maintained and up-to-date HR records and compliance documentation.
• Accurate and timely payroll processing using Sage 300 People.
• Consistent and structured employee relations management.
• Well-coordinated recruitment and onboarding processes.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• At least 2-3 years of experience in HR roles.
• Strong understanding of HR principles, labour laws, and payroll processing.
• Experience with Sage 300 People for payroll management.
• Proficiency in Microsoft Office Suite and HR software.
• Strong attention to detail and ability to work independently.
• Excellent communication and organizational skills.
• High level of confidentiality and professionalism.