Human Resources Assistant at Excel and Grace Consulting

Job Summary

• We are seeking a motivated and detail-oriented Human Resources Assistant to provide essential administrative and operational support to the HR department within our dynamic hospitality environment.
• This entry-level to early-career role offers an excellent opportunity to gain hands-on experience in various HR functions and contribute to creating a positive and efficient workplace that supports our commitment to exceptional guest service.

Responsibilities

• Recruitment and Onboarding Assistance: Assist with the recruitment process by posting job openings, scheduling interviews, and preparing candidate correspondence. Support the onboarding process by preparing new hire documentation, coordinating orientation schedules, and ensuring a smooth welcome for new team members.
• Employee Record Management: Maintain and update employee files and HR databases with accuracy and efficiency. Ensure all employee documentation is properly organized and compliant with record-keeping requirements.
• HR Administration and Correspondence: Prepare HR-related documents, such as letters of employment, confirmation letters, and other correspondence. 
• Assist with general administrative tasks for the HR department, including photocopying, filing, and managing office supplies.
• Leave and Attendance Tracking: Assist in tracking employee attendance, leave requests, and related records. Ensure accuracy and flag any discrepancies to the HR Officer or Manager.
• Training and Development Support: Assist with the coordination of training sessions and workshops by scheduling participants, preparing materials, and tracking attendance.
• Communication and Support: Serve as a first point of contact for basic employee inquiries, providing helpful information and directing more complex questions to the appropriate HR personnel. Assist in distributing internal HR communications.
• Compliance and Policy Adherence: Assist in ensuring adherence to company HR policies and procedures. Support the HR team in maintaining compliance with relevant labor laws.

Qualifications

• Candidates should possess an HND / Bachelor's Degree in Human Resources Management, Business Administration, Hospitality Management, or a related field.
• 1-2 years work experience in an administrative role, preferably within the hospitality industry or an HR department. -Entry-level candidates with strong organizational skills and a keen interest in HR are encouraged to apply.
• Basic understanding of HR principles and practices.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).