Human Resources Assistant at Breakthrough ACTION

Summary

The HR Assistant will support the Nigeria HR Team to carry out all Human Resources tasks in line with USAID and Johns Hopkins University rules and regulations. This position will work closely with all technical, finance and admin teams as well as serve as a liaison between the Abuja office and state teams.

Essential Duties and Responsibilities: 

In addition to the position summary described above, specific duties and responsibilities include the following:

• Liaise with relevant staff (supervisors, unit heads etc.) to coordinate and prepare for new hire orientation;
• Ensure new staff complete all relevant documents for the Personnel File;
• Work with Finance and Admin with regard to key personnel actions - new hire addition to payroll, notification for exiting staff, new staff work tools and communication/internet allowances, staff promotions/change in status etc.
• Liaise with new hire supervisors, admin and IT in ensuring workspace and work tools are made ready for new hire (s);
• Manage leave administration and monthly time sheet processes and tracking;
• Coordinate administrative/logistics aspects of the recruitment process;
• In the absence of the HR Officer, represent the HR Team in relevant meetings;
• Work with relevant HR team member to ensure appropriate HR databases/ERP are updated promptly;
• Post vacancy announcements on internal and external platforms;
• Assist the SHRO in collation of staff annual performance appraisal documents and drafting of new letters for appraised staff.
• Liaise with the BA-N contracted security firm to carry out background checks on all prospective new hires/successful candidates.
• Assist in all aspects of BA-N Local Independent Consultants’ management process including drafting of Independent Consultancy contracts and processing of independent consultants’ invoices;
• Send out routine HR communication to all staff e.g., public holidays, HR process reminders etc.
• Other duties as identified by supervisor.

Supervisory Responsibilities

This position does not have direct supervisory responsibilities.

Qualifications, Experience & Desired Characteristics

• Bachelor’s Degree (preferably in the Arts or Social Sciences) is required;
• A professional certificate (local or international) in HR is an added advantage;
• Membership of a relevant human resources certification body such as CIPMN is highly desirable;
• 2 - 4 years HR experience is required for this position. USAID/donor funded project (s) in Nigeria is a plus;
• Experience managing end-to-end HR procedures/processes independently is required for the position;
• Hands on experience working with key Ms. Office applications (Excel, Word, PowerPoint etc.) is compulsory;
• Proven ability to communicate effectively regarding sensitive and confidential matters;
• Experience using video conferencing tools to set up meeting/interviews is compulsory;
• Ability to work independently and remotely is mandatory for this role;
• Strong oral and written communication skills;
• Demonstrated ability to analyze and resolve problems.

Languages Skills

Must be fluent in English