Human Resources and Administrative Officer at Chemonics International

Purpose

SAII/Chemonics seeks a Human Resources and Administrative Officer to support the overall human resource needs of the LUWASH Activity in Nigeria.

Reporting

This position reports to the LUWASH Human Resource and Operations Manager.

Job Summary

The Human Resources and Administrative Officer shall support overall HR and Administrative needs to meet the objectives of the project.

Specific Responsibilities 

• Support the HR and operations Manager in the recruitment process in compliance with established procedures and regulations, including but not limited to supporting and pre-screening candidates, scheduling interviews, conducting reference checks, and gathering required documentation.
• Maintain organized and detailed personnel files ensuring they are complete and compliant with SAII/Chemonics policy, local labor laws, and USAID regulations.
• Support the onboarding process, setting up meetings and ensuring new hires receive comprehensive training and orientation on project requirements and relevant Chemonics policies to support their job performance.
• Drafting contracts and Modifications as required for employees 
• Act as a point of contact for staff regarding administrative queries and requests.
• Provide HR and Administrative clerical support as needed, including document preparation, photocopying, and data entry and filing
• Updating employee leave tracker and processing staff leave requests.
• Circulate, review, and collate time sheets monthly to support payroll processing.
• Support all offboarding procedures according to SAII/Chemonics’ policies and local labor law requirements, including processing requisite paperwork, terminating benefits, and conducting exit interviews.
• Assist supervisees and supervisors throughout the employment lifecycle, including supporting the annual performance assessment process, and ensure compliance with established procedures.
• Serve as the petty cash custodian for LUWASH
• Provide administrative support for all in-office meetings, ensuring proper preparation of materials, equipment setup, and refreshments as needed, and as assigned by the HR and Operations Manager, provide on-site support during events when required.
• Collect required data for finance follow-up, including attendance records and expense receipts
• Prepare and deliver payment requests as required to finance, such as participants payment requests, and vendor payment requests and reimbursements.
• As required by the Human Resource and Operations Manager, facilitate staff communication, including policy updates, project initiatives, labor law compliance, and maintaining minutes of staff meetings.
• Support management and administration of staff benefits according to appropriate plans and labor laws requirements, including liaison with insurance service providers, managing the staff and asset insurance coverages, preparing related payments and communications with service providers.
• Perform all other similar duties as assigned by the Human Resources and Operations Manager to support the smooth operation of the LUWASH project.

Qualifications and Key Requrements

• Bachelor’s degree in a relevant field required with at least 4 years’ office administration experience or experience working in a similar role is required with 20+ workforce.
• Experience with USAID or other international donors highly preferred. 
• Demonstrated self-starter and ability to work independently and as part of a team.
• Excellent organizational and multi-tasking skills 
• Attention to detail and accuracy in record-keeping and documentation.
• Proficiency in office software and tools (e.g., MS Office Suite, email platforms).
• Ability to manage time effectively and prioritize tasks.
• Oral and written English language proficiency, fluency required. 
• Familiarity with MS Office software suite 

Duration 

This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos, Nigeria. No relocation provision is provided.