Job Vacancies at Chemonics International Inc.

Purpose

The Grant Officer will support the Grants Manager in the strategic management and implementation of grants under the Lagos Urban Water, Sanitation, and Hygiene Program (LUWASH). The Grant Officer will play a key role in the day-to-day operational management of grants, including the preparation, review, and monitoring of grant agreements, budgets, and compliance with USAID and federal regulations. The Grant Officer will ensure that grants are effectively managed from award through close-out, while maintaining high standards of financial and operational integrity.

Reporting

The Grants Officer reports to the Grants Manager

Specific Duties and Responsibilities:

• Assist in the preparation, issuance, and negotiation of sub-grant agreements, including developing scopes of work, budgets, and performance indicators that align with LUWASH program objectives.
• Support the onboarding of sub-grantees by facilitating training on LUWASH’s policies, USAID compliance requirements, and financial reporting procedures.
• Manage the day-to-day implementation of assigned grants, ensuring all activities are compliant with USAID regulations, LUWASH policies, and grant agreement terms. This includes monitoring and reviewing sub-grantee activities and expenditures.
• Assist with grant amendments and modifications, ensuring all adjustments are in accordance with programmatic and financial requirements.
• Review and assess grantee budgets, ensuring that costs are eligible, allocable, and reasonable. Work closely with the finance team to monitor the accuracy of financial reports, ensuring compliance with USAID’s financial management policies.
• Monitor grantee compliance with USAID and LUWASH’s policies, including financial, technical, and reporting requirements. Ensure proper documentation and approvals are obtained for any adjustments or deviations from the approved budget.
• Ensure that all documentation related to grants management (e.g., agreements, modifications, financial reports) is accurate, complete, and stored in compliance with LUWASH and USAID documentation standards.
• Identify and flag any potential risks or challenges associated with assigned grants, including non-compliance, underperformance, or financial discrepancies. Work with the Grants Manager to develop and implement corrective actions.
• Provide technical assistance and guidance to grantees on grant management best practices, financial management, and USAID regulations.
• Support the close-out of grants by ensuring that all deliverables have been met, financial reports are submitted, and all required documentation is complete and in compliance with regulations.
• Assist with preparing final reports for USAID and other stakeholders, ensuring that all necessary information, including financial documentation and performance results, is included.
• Ensure that all project grants and other project files (hard copy and electronic) are complete and maintained as required.
• Provide regular updates and status reports to the Grants Manager on the progress of grant activities, including financial management, compliance, and performance monitoring.
• Perform other duties as required. 

Preferred Skills/ Qualifications: 

• Bachelor’s degree in business, finance, international development, or a related field.
• At least 4 years of experience in grants management, preferably in an international development context, with strong knowledge of USAID regulations, policies, and compliance requirements.
• Experience in managing and monitoring large-scale grants and sub-grants is preferred.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills, with the ability to draft clear and concise reports, agreements, and correspondence.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), and experience with grants management software is an advantage.
• Familiarity with financial management and accounting systems, including budget tracking, expense reporting, and financial reconciliation.
• Fluent in English, both written and spoken.

Duration

This is a long-term assignment based in Lagos. The expected duration is at least one year. No relocation provision is provided.

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Purpose

Chemonics seeks a Communications Assistant to assist in the execution of the LUWASH communications strategy in Nigeria. 

Reporting

This position reports to the LUWASH Communications Specialist.

Job Summary

The Communications Assistant shall assist in the review and editing of communications products and the organization of projects events in line with LUWASH branding and marking plan.

Specific Responsibilities 

• Assist in reviewing and editing communications materials to ensure they are up to the standards of the LUWASH branding and marking plan.
• Provide support in organizing LUWASH events such as workshops, conferences, and public discussions. This includes drafting event invitations, coordinating logistics, and capturing event highlights through quality photos and videos. 
• Support the development and dissemination of core messages, results, and successes to LUWASH target audiences as directed by the Communications Specialist. 
• Assist in drafting and distributing media advisories, press releases, and other materials. Help maintain communication with journalists and manage media inquiries.
• Assist in managing LUWASH’s social media accounts and updating the website as needed.
• Maintain electronic and hard copy archives of all project communications materials.
• Support technical report writing and donor reporting.
• Carry out routine media management of LUWASH media - photos and videos; captioning media files and ensuring timely update of the LUWASH media folder on SharePoint.
• Ensure professional design of graphics to achieve LUWASH communication objectives. 
• Take professional field and event photographs of LUWASH activities. Select best photos captured and caption them for effective storage on the LUWASH SharePoint media folder and use in reports.
• Assist in training project staff on basic communication tools and skills, including effective presentation and capturing success stories.
• Support the Communications Specialist in tracking the impact of communications activities and ensuring accurate and timely reporting.
• Ensure all communications materials comply with USAID branding and marking guidelines.
• Perform other tasks as assigned by the Communications Specialist.

Qualifications

• Bachelor’s degree in communications, journalism, public relations, or a related field.
• At least 2 years of experience in public relations, public outreach, or communications for development.
• Excellent writing and editing skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated knowledge of social media platforms (Twitter, Facebook, LinkedIn, etc.), social media management tools (Hootsuite, TweetDeck, or Buffer),  and website management. 
• Proficient photography skills.
• Proficient graphics design skills.
• Ability to design and disseminate newsletters using platforms like Mailchimp.
• Fluency in written and spoken English.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively in a team environment.
• Demonstrated interpersonal skills and integrity.

Preferred Qualifications

• Experience in the Nigerian development sector and media landscape.
• Familiarity with USAID rules and regulations related to communications programs.
• Experience in event planning and management.
• Knowledge of Adobe InDesign and Photoshop.
• Photography and videography skills.
• Experience in producing written products such as articles, reports, fact sheets, proposals, speeches, success stories, and press releases.

Duration 

This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos, Nigeria.  No relocation provision is provided.

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Purpose

SAII/Chemonics seeks a Human Resources and Administrative Officer to support the overall human resource needs of the LUWASH Activity in Nigeria.

Reporting

This position reports to the LUWASH Human Resource and Operations Manager.

Job Summary

The Human Resources and Administrative Officer shall support overall HR and Administrative needs to meet the objectives of the project.

Specific Responsibilities 

• Support the HR and operations Manager in the recruitment process in compliance with established procedures and regulations, including but not limited to supporting and pre-screening candidates, scheduling interviews, conducting reference checks, and gathering required documentation.
• Maintain organized and detailed personnel files ensuring they are complete and compliant with SAII/Chemonics policy, local labor laws, and USAID regulations.
• Support the onboarding process, setting up meetings and ensuring new hires receive comprehensive training and orientation on project requirements and relevant Chemonics policies to support their job performance.
• Drafting contracts and Modifications as required for employees 
• Act as a point of contact for staff regarding administrative queries and requests.
• Provide HR and Administrative clerical support as needed, including document preparation, photocopying, and data entry and filing
• Updating employee leave tracker and processing staff leave requests.
• Circulate, review, and collate time sheets monthly to support payroll processing.
• Support all offboarding procedures according to SAII/Chemonics’ policies and local labor law requirements, including processing requisite paperwork, terminating benefits, and conducting exit interviews.
• Assist supervisees and supervisors throughout the employment lifecycle, including supporting the annual performance assessment process, and ensure compliance with established procedures.
• Serve as the petty cash custodian for LUWASH
• Provide administrative support for all in-office meetings, ensuring proper preparation of materials, equipment setup, and refreshments as needed, and as assigned by the HR and Operations Manager, provide on-site support during events when required.
• Collect required data for finance follow-up, including attendance records and expense receipts
• Prepare and deliver payment requests as required to finance, such as participants payment requests, and vendor payment requests and reimbursements.
• As required by the Human Resource and Operations Manager, facilitate staff communication, including policy updates, project initiatives, labor law compliance, and maintaining minutes of staff meetings.
• Support management and administration of staff benefits according to appropriate plans and labor laws requirements, including liaison with insurance service providers, managing the staff and asset insurance coverages, preparing related payments and communications with service providers.
• Perform all other similar duties as assigned by the Human Resources and Operations Manager to support the smooth operation of the LUWASH project.

Qualifications and Key Requrements

• Bachelor’s degree in a relevant field required with at least 4 years’ office administration experience or experience working in a similar role is required with 20+ workforce.
• Experience with USAID or other international donors highly preferred. 
• Demonstrated self-starter and ability to work independently and as part of a team.
• Excellent organizational and multi-tasking skills 
• Attention to detail and accuracy in record-keeping and documentation.
• Proficiency in office software and tools (e.g., MS Office Suite, email platforms).
• Ability to manage time effectively and prioritize tasks.
• Oral and written English language proficiency, fluency required. 
• Familiarity with MS Office software suite 

Duration 

This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos, Nigeria. No relocation provision is provided.

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Purpose

SAII/Chemonics seeks a Logistics and Operations Coordinator to support the LUWASH project staff. 

Reporting

• This position reports to the LUWASH Human Resource and Operations Manager.

Job Summary

The Logistics and Operations Coordinator shall organize logistics for project activities including transportation and movements of staff, organizing lodging for staff or partners as well as conference/workshop logistics and collecting attendance lists and required data for finance follow up.

Specific Responsibilities 

• Organize transportation and movements for project staff and partners, ensuring timely and efficient travel arrangements.
• Coordinate lodging accommodations for staff and partners, including booking hotels and managing reservations.
• Collect and manage attendance lists for all project activities, ensuring accurate records are maintained.
• As assigned by the HR and Operations Manager provide on-site support during events when required to ensure smooth operations and address any logistical issues that arise.
• Collect required data for finance follow-up, including attendance records and expense receipts.
• Maintain organized files and documentation related to logistics and financial follow-up.
• Ensure office supplies are available for use, including airtime for mobile phones and internet.
• Fill purchase requests for office and kitchen supplies.
• Maintain the office environment and supplies in a neat and orderly manner.
• Ensure all subscribed newspapers are received on time, circulate them to concerned personnel, and file them for future reference.
• Prepare and deliver payment requests to finance, such as participants payment requests, and vendor payment requests.
• Assist as required in the preparation and distribution of event materials, such as agendas, presentations, and handouts.
• Receive delivered items into the LUWASH store and maintain records of inventory requests and asset movement requests by staff.
• Maintain asset inventory and ensure proper tracking and maintenance of office equipment and supplies.
• Respond to inquiries and provide information to staff and partners regarding logistics and event details.
• Coordinate movement for the project drivers for day-to-day program support
• Coordinate repairs and servicing of office facilities, furniture, IT equipment and vehicles, including but not limited to coordinating fuel replenishments, vehicle tracker monitoring and vehicle servicing with the service providers.
• Coordinate errands assigned in support of the project, such as pick-ups and deliveries from the office or other miscellaneous tasks.
• Supervise cleaners and ensure they perform their duties and responsibilities consistently and in a timely manner.
• Maintain organized records and documentation for all logistics and event-related activities.
• Perform all other similar duties as assigned by the Human Resources and Operations Manager to support the smooth operation of the LUWASH project.

Qualifications

• Bachelor’s degree in a relevant field required.
• Minimum of 2 years of experience in office administration, logistics coordination or a similar role.
• Experience organizing events and managing logistics is highly desirable.
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (photocopiers, scanners, etc.). Excellent written and verbal communications skills.
• Basic financial management skills, including handling purchase requests and expense tracking.
• Ability to work independently and as part of a team.
• Strong interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Flexibility and adaptability to respond to changing project needs and priorities.
• Reliable and trustworthy, with a strong sense of responsibility and professionalism.
• Fluent in English (written and spoken) is required. 

Duration of Assignment

• This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos, Nigeria.  There are no provisions for relocation.

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Purpose

The Finance and Operations (F&O) Lead supports the Senior Management Team to develop and implement management systems that will support project planning, reporting, and performance management; financial management; property and technical procurement systems; and personnel management in compliance with USAID regulations and Chemonics policies. 

Reporting

The Finance and Operations Lead reports to the Compliance Director. 

Specific Duties and Responsibilities:

General

• Manages overall work of operations and finance team as directed by the Compliance Director and provides guidance and performance feedback to supervisees
• Supervises the Human Resources and Operations Manager, the Procurement Specialist, and the Accountant.
• Fosters a workplace environment that values teamwork and fosters collaboration, acknowledges staff contributions, and promotes a spirit of transparency and inclusion. 
• Supports technical implementation through timely reviews and effective management of subcontracts, purchase orders, and leases with landlords, service providers, and local vendors ensuring compliance with financial guidelines and policy.
• Monitors and supports the standardization of operational systems and policies.
• Coordinates closely with other Chemonics projects in Nigeria, namely GHSC-PSM, on employee management, security, local counsel compliance, and general approaches to implementation inside Nigeria. 
• Liaises with the PMU on deliverables, approvals, compliance and other matters related to finance, operations, procurement and human resources. 

Human Resources and Operations

• Supervises the Human Resources and Operations Manager.
• Oversees project human resources needs including the delivery of staff trainings and needs assessments, personnel recruitment, hiring and onboarding, and personnel management.
• Anticipates future recruitment needs and oversees recruitment efforts for long-term staff, short-term staff, and consultants – including participating in interview panels as needed, conducting reference checks as needed, and reviewing all contracts.
• Confirms all new hire paperwork is submitted and personnel files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations.  
• Supports all onboarding processes. Ensures new hires are provided with adequate training and orientation regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability.  
• Works closely with the Chief of Party on staff communication, including policy updates, project initiatives for staff, and labor law compliance. 
• Manages and administers benefits according to appropriate plans and labor law requirements, bringing any requirement changes to the Chief of Party. 
• Oversees annual performance assessment process, ensuring procedures are communicated to staff and followed accordingly. 
• Promotes and supports staff continuous development through providing trainings or identifying training opportunities.
• Ensures compliance with employee policy manual and collaborates with other projects to update the SAII policy manual, as required.
• Maintains the project-wide events calendar and oversees logistics aspects of project-sponsored conferences, trainings and events in compliance with USAID marking and branding and reporting requirements; oversees issuing of travel advances and reconciliation of expense reports in line with USG requirements.
• Ensures project vehicles and office facilities are maintained and used in accordance with program and U.S. Government guidelines.
• Oversee the management of leases.
• Ensures up to date oversight of all project property including the inventory tracker and maintains oversight of the vehicle logs.
• Provides support to field office expatriate staff, including but not limited to application and renewal of residency and work permits.

Procurement

• Supervises the Procurement Specialist.
• Oversees project subcontracts, procurement and use of supplies, equipment and services, ensuring compliance with financial guidelines and policy.
• Reviews requests for quotations (RFQ) and requests for proposals (RFPs) for all commodity and service procurements; reviews purchase orders and subcontracts; and oversees the execution and overall management of subcontracts.
• Oversees the management and annual review of the project vendor database.
• Collaborates with the technical team to ensure that the proper procurement and logistical arrangements are made in a timely manner to facilitate the successful implementation of technical activities.
• Ensures procurement and subcontract documentation are full and complete and properly maintained in Sharepoint.

Compliance

• Ensures compliance with USAID regulations, Chemonics’ corporate policies, and laws of Nigeria.
• Trains staff and ensures compliance on USAID regulations relevant to the project.
• Ensures compliance to organizational policies, procedures and internal controls (e.g. Guide to Field Accounting and Compliance, Procurement Handbook, Policy Manual, Global QMS, etc.), and makes recommendations on strengthening these policies and procedures. 
• Initiates project procedures and suggests revisions to the policy manuals as necessary.
• Ensures proper filing of administrative and technical documentation.
• Liaises with the Home Office Finance and Compliance Review (FCR) team to ensure timely resolution of FCR recommendations as necessary.

Finance

• Supervises the Accountant.
• Oversees finances and budget, including the management of all procurement and contract/subcontract administration assuring compliance with the prime contract, corporate policies, and procedures
• Plans and tracks financial and administrative activities with Home Office (HO) and Field Office (FO) staff in order to evaluate needs for implementation. 
• Keeps Chemonics-Washington up to date on the financial status of the project and the execution of the budget; provides accurate forecasting of project expenses.
• Manages USD and local currency bank accounts for funding of project expenses; prepares and submits wire transfer requests to home office.
• Oversees accounting procedures according to the Chemonics’ accounting policies and ensures timely and accurate entering of project expenses into ABACUS on a monthly basis.
• Conducts regular reviews of petty cash register.
• Reviews payroll for local staff.
• Ensures accurate tracking of field office expenditures (both technical and operations) to create monthly forecasts.
• Supports reconciliation/confirmation of USAID funding amounts.
• Contributes to the production of annual budgets, in particular estimation of resources, level of effort (LOE), and in-country travel necessary to implement work plan activities.

Information Technology

• Supervises the installation and maintenance of information technology policies and procedures in the office.
• Oversees the updating of information technology platforms, software, and equipment.
• Ensures there is a functioning system in place for staff to receive IT support and work effectively.

Miscellaneous

• Performs additional tasks as required by the supervisor and/or the Project Management Unit.

Duration

This is a long-term assignment.

Preferred Skills/ Qualifications 

• Bachelor’s degree in business administration, economics or other relevant field preferred. Master\'s degree preferred.
• At least ten years of experience with a Bachelor’s degree, or eight years with a Masters’s, managing, in increasing roles of responsibility, finance, procurement, contracts management, administration, logistics and/or human resource related matters for international development activities. 
• Minimum three years of experience managing donor projects, including strong skills in financial management. 
• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Familiarity with USAID rules and regulations required, familiarity with Chemonics’ systems and processes preferred. 
• Knowledge of Nigeria operating environment strongly preferred, including registration, taxes, and labor law. 
• Proven leadership and capacity in negotiation and conflict management. 
• Ability to supervise local staff effectively and maintain a positive and supportive work environment. 
• Good information technology knowledge and skills with an ability to easily adapt and manipulate new applications and software. 
• Ability to work with cooperating partners in implementing complex programs. 
• Experience in maintaining excellent communication with headquarters. 
• Strong interpersonal, written, and oral communications skills. 
• Fluency in written and spoken English is required.

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Purpose

SAII/Chemonics seeks a Procurement Officer to assist with all activities related to program procurement for LUWASH in Nigeria. 

Reporting

This position reports to the LUWASH Procurement Specialist

Job Summary

Under supervision of the Procurement Specialist, the Procurement Officer shall procure project materials, equipment and services in compliance with USAID and SAII/Chemonics rules and regulations to meet the objectives of the project. S/he will assist in the organization of procurement files and preparation of payment requests for procurements and subcontracts.

Specific Responsibilities 

• Assist in procuring project materials, equipment, and services in compliance with USAID and SAII/Chemonics rules and regulations to meet project objectives.
• Work with local, regional, and international vendors to obtain quotations and initiate procurements as requested by the Procurement Specialist.
• Organize procurement files and ensure all required documentation is complete and properly filed, both electronically (and in hard copy when needed).
• Prepare and process payment requests for procurements and subcontracts, ensuring accuracy and compliance with established procedures.
• Assist in developing requests for proposals (RFPs) and requests for quotations (RFQs) and help collect and respond to questions from offerors.
• Support the drafting of evaluation summaries and memoranda of negotiation.
• Assist in maintaining the accuracy and completeness of the project’s procurement and subcontracts tracking system.
• Assists in tracking progress and performance under BPAs and contracts.
• Assist in preparing procurement-related approval documentation for submission to USAID/Nigeria.
• Support in caring out hotel assessments across the states the project visits for the establishment of  blanket purchase agreements (BPAs).
• Provide procurement status updates to project staff.
• Assist in providing training to project staff on procurement policies and procedures.
• Ensure all procurement activities comply with Chemonics corporate policies, contractual requirements, U.S. Federal Acquisition Regulations (FAR), and Agency for International Development Acquisition Regulations (AIDAR).
• Perform any other duties as assigned by the Procurement Specialist.

Qualifications

• A minimum of a bachelor’s degree in a relevant field.
• At least 4 years of experience working in the operations/procurement unit of donor-funded projects in Nigeria required.
• Experience working on USAID or other donor funded projects preferred.
• Demonstrable knowledge of USAID rules and regulations surrounding procurements. 
• Excellent interpersonal, organizational, and prioritization skills. 
• Ability to work both independently on a team, under tight deadlines, and with versatility and integrity. 
• Fluency in English. 
• Good analytical ability and writing skills, with excellent working knowledge of MS Office Suite.

Duration

This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos. No relocation provision is provided.

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Purpose

The Grant Officer will support the Grants Manager in the strategic management and implementation of grants under the Lagos Urban Water, Sanitation, and Hygiene Program (LUWASH). The Grant Officer will play a key role in the day-to-day operational management of grants, including the preparation, review, and monitoring of grant agreements, budgets, and compliance with USAID and federal regulations. The Grant Officer will ensure that grants are effectively managed from award through close-out, while maintaining high standards of financial and operational integrity.

Reporting

The Grants Officer reports to the Grants Manager

Specific Duties and Responsibilities:

• Assist in the preparation, issuance, and negotiation of sub-grant agreements, including developing scopes of work, budgets, and performance indicators that align with LUWASH program objectives.
• Support the onboarding of sub-grantees by facilitating training on LUWASH’s policies, USAID compliance requirements, and financial reporting procedures.
• Manage the day-to-day implementation of assigned grants, ensuring all activities are compliant with USAID regulations, LUWASH policies, and grant agreement terms. This includes monitoring and reviewing sub-grantee activities and expenditures.
• Assist with grant amendments and modifications, ensuring all adjustments are in accordance with programmatic and financial requirements.
• Review and assess grantee budgets, ensuring that costs are eligible, allocable, and reasonable. Work closely with the finance team to monitor the accuracy of financial reports, ensuring compliance with USAID’s financial management policies.
• Monitor grantee compliance with USAID and LUWASH’s policies, including financial, technical, and reporting requirements. Ensure proper documentation and approvals are obtained for any adjustments or deviations from the approved budget.
• Ensure that all documentation related to grants management (e.g., agreements, modifications, financial reports) is accurate, complete, and stored in compliance with LUWASH and USAID documentation standards.
• Identify and flag any potential risks or challenges associated with assigned grants, including non-compliance, underperformance, or financial discrepancies. Work with the Grants Manager to develop and implement corrective actions.
• Provide technical assistance and guidance to grantees on grant management best practices, financial management, and USAID regulations.
• Support the close-out of grants by ensuring that all deliverables have been met, financial reports are submitted, and all required documentation is complete and in compliance with regulations.
• Assist with preparing final reports for USAID and other stakeholders, ensuring that all necessary information, including financial documentation and performance results, is included.
• Ensure that all project grants and other project files (hard copy and electronic) are complete and maintained as required.
• Provide regular updates and status reports to the Grants Manager on the progress of grant activities, including financial management, compliance, and performance monitoring.
• Perform other duties as required. 

Preferred Skills/ Qualifications: 

• Bachelor’s degree in business, finance, international development, or a related field.
• At least 4 years of experience in grants management, preferably in an international development context, with strong knowledge of USAID regulations, policies, and compliance requirements.
• Experience in managing and monitoring large-scale grants and sub-grants is preferred.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills, with the ability to draft clear and concise reports, agreements, and correspondence.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), and experience with grants management software is an advantage.
• Familiarity with financial management and accounting systems, including budget tracking, expense reporting, and financial reconciliation.
• Fluent in English, both written and spoken.

Duration

This is a long-term assignment based in Lagos. The expected duration is at least one year. No relocation provision is provided.