Logistics and Operations Coordinator at Chemonics International

Purpose

SAII/Chemonics seeks a Logistics and Operations Coordinator to support the LUWASH project staff. 

Reporting

• This position reports to the LUWASH Human Resource and Operations Manager.

Job Summary

The Logistics and Operations Coordinator shall organize logistics for project activities including transportation and movements of staff, organizing lodging for staff or partners as well as conference/workshop logistics and collecting attendance lists and required data for finance follow up.

Specific Responsibilities 

• Organize transportation and movements for project staff and partners, ensuring timely and efficient travel arrangements.
• Coordinate lodging accommodations for staff and partners, including booking hotels and managing reservations.
• Collect and manage attendance lists for all project activities, ensuring accurate records are maintained.
• As assigned by the HR and Operations Manager provide on-site support during events when required to ensure smooth operations and address any logistical issues that arise.
• Collect required data for finance follow-up, including attendance records and expense receipts.
• Maintain organized files and documentation related to logistics and financial follow-up.
• Ensure office supplies are available for use, including airtime for mobile phones and internet.
• Fill purchase requests for office and kitchen supplies.
• Maintain the office environment and supplies in a neat and orderly manner.
• Ensure all subscribed newspapers are received on time, circulate them to concerned personnel, and file them for future reference.
• Prepare and deliver payment requests to finance, such as participants payment requests, and vendor payment requests.
• Assist as required in the preparation and distribution of event materials, such as agendas, presentations, and handouts.
• Receive delivered items into the LUWASH store and maintain records of inventory requests and asset movement requests by staff.
• Maintain asset inventory and ensure proper tracking and maintenance of office equipment and supplies.
• Respond to inquiries and provide information to staff and partners regarding logistics and event details.
• Coordinate movement for the project drivers for day-to-day program support
• Coordinate repairs and servicing of office facilities, furniture, IT equipment and vehicles, including but not limited to coordinating fuel replenishments, vehicle tracker monitoring and vehicle servicing with the service providers.
• Coordinate errands assigned in support of the project, such as pick-ups and deliveries from the office or other miscellaneous tasks.
• Supervise cleaners and ensure they perform their duties and responsibilities consistently and in a timely manner.
• Maintain organized records and documentation for all logistics and event-related activities.
• Perform all other similar duties as assigned by the Human Resources and Operations Manager to support the smooth operation of the LUWASH project.

Qualifications

• Bachelor’s degree in a relevant field required.
• Minimum of 2 years of experience in office administration, logistics coordination or a similar role.
• Experience organizing events and managing logistics is highly desirable.
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (photocopiers, scanners, etc.). Excellent written and verbal communications skills.
• Basic financial management skills, including handling purchase requests and expense tracking.
• Ability to work independently and as part of a team.
• Strong interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Flexibility and adaptability to respond to changing project needs and priorities.
• Reliable and trustworthy, with a strong sense of responsibility and professionalism.
• Fluent in English (written and spoken) is required. 

Duration of Assignment

• This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos, Nigeria.  There are no provisions for relocation.