Procurement Officer at Chemonics International

Purpose

SAII/Chemonics seeks a Procurement Officer to assist with all activities related to program procurement for LUWASH in Nigeria. 

Reporting

This position reports to the LUWASH Procurement Specialist

Job Summary

Under supervision of the Procurement Specialist, the Procurement Officer shall procure project materials, equipment and services in compliance with USAID and SAII/Chemonics rules and regulations to meet the objectives of the project. S/he will assist in the organization of procurement files and preparation of payment requests for procurements and subcontracts.

Specific Responsibilities 

• Assist in procuring project materials, equipment, and services in compliance with USAID and SAII/Chemonics rules and regulations to meet project objectives.
• Work with local, regional, and international vendors to obtain quotations and initiate procurements as requested by the Procurement Specialist.
• Organize procurement files and ensure all required documentation is complete and properly filed, both electronically (and in hard copy when needed).
• Prepare and process payment requests for procurements and subcontracts, ensuring accuracy and compliance with established procedures.
• Assist in developing requests for proposals (RFPs) and requests for quotations (RFQs) and help collect and respond to questions from offerors.
• Support the drafting of evaluation summaries and memoranda of negotiation.
• Assist in maintaining the accuracy and completeness of the project’s procurement and subcontracts tracking system.
• Assists in tracking progress and performance under BPAs and contracts.
• Assist in preparing procurement-related approval documentation for submission to USAID/Nigeria.
• Support in caring out hotel assessments across the states the project visits for the establishment of  blanket purchase agreements (BPAs).
• Provide procurement status updates to project staff.
• Assist in providing training to project staff on procurement policies and procedures.
• Ensure all procurement activities comply with Chemonics corporate policies, contractual requirements, U.S. Federal Acquisition Regulations (FAR), and Agency for International Development Acquisition Regulations (AIDAR).
• Perform any other duties as assigned by the Procurement Specialist.

Qualifications

• A minimum of a bachelor’s degree in a relevant field.
• At least 4 years of experience working in the operations/procurement unit of donor-funded projects in Nigeria required.
• Experience working on USAID or other donor funded projects preferred.
• Demonstrable knowledge of USAID rules and regulations surrounding procurements. 
• Excellent interpersonal, organizational, and prioritization skills. 
• Ability to work both independently on a team, under tight deadlines, and with versatility and integrity. 
• Fluency in English. 
• Good analytical ability and writing skills, with excellent working knowledge of MS Office Suite.

Duration

This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos. No relocation provision is provided.