People (HR) Business Analyst at Ultimum Limited

Job Purpose

• The ideal candidate he responsible for driving data-driven HR decision-making by managing HR systems, payroll data, workforce analytics, and HR projects.
• The role will ensure accuracy, efficiency, and insights across HR operations, enabling the business to optimize people costs, and performance.

Key Job Roles and Responsibilities
Payroll & HRIS Management:

• Administer HRIS and time & attendance systems, ensuring integration with payroll.
• Ensure data integrity, accuracy, and compliance across HR systems.
• Partner with IT and vendors to implement system upgrades, integrations, and new functionalities.
• Train HR staff and end-users on system features and best practices.
• Manage end-to-end payroll data for high-volume, multi-location employees (factory, sales, distribution, and head office).
• Ensure accurate processing of complex payroll elements such as shifts, overtime, night premiums, allowances, commissions, deductions, and bonuses.
• Partner with Finance to ensure payroll and HR cost accuracy, GL mapping, and variance analysis.
• Manage payroll audits, statutory deductions, and compliance with local labor and tax regulations.

HR Analytics & Reporting:

• Develop and maintain HR dashboards and reports (headcount, turnover, absenteeism, people costs, productivity, diversity metrics, etc.).
• Provide analytical insights to support workforce planning, talent decisions, and cost optimization.
• Track HR KPIs and trends, highlighting risks and opportunities to HR and leadership teams.
• Ensure data accuracy, consistency, and governance across all HR reports.

HR Projects & Process Improvement:

• Lead and support HR transformation projects (HRIS implementations, payroll optimization, performance management, engagement surveys, automation initiatives).
• Conduct process mapping, gap analysis, and continuous improvement initiatives across HR operations.
• Coordinate project plans, timelines, stakeholders, and change management activities.
• Measure project outcomes and ensure alignment with business objectives.

Workforce Planning & Business Support;

• Partner with HR Business Partners and business leaders to support manpower planning and organizational design initiatives.
• Analyze workforce costs, productivity, and capacity to inform budgeting and forecasting.
• Support annual HR cycles (performance reviews, compensation reviews, promotions, bonus analysis).

Data Governance & Compliance:

• Ensure HR data confidentiality, security, and compliance with data protection regulations.
• Support internal and external audits related to payroll, HR systems, and employee data.
• Establish data standards, documentation, and controls across HR systems.

Stakeholder & Vendor Management:

• Liaise with HR technology vendors, payroll service providers, and consultants.
• Translate business and HR requirements into system and data solutions.
• Train HR and line managers on HR systems, reports, and self-service tools.

KPI

• Payroll accuracy and timeliness
• HR data accuracy and reporting turnaround time
• Adoption and effectiveness of HR systems
• Delivery of HR projects on time and within scope
• Quality of HR insights supporting business decisions

Experience and Academic Requirements

• Bachelors degree in HR, Business Administration, Economics, Statistics, or a related field.
• 3–6 years experience in HR analytics, HRIS, payroll, or HR operations roles.
• Hands-on experience managing payroll and HR systems.
• Strong analytical, data management, and problem-solving skills.

Key Skills:

• HRIS & payroll systems expertise (e.g., SAP, Oracle, Workday, SeamlessHR, Xceed 365, or similar).
• Advanced Excel skills: Power BI or other data visualization tools is an advantage.
• Strong project management and process improvement capability.
• High attention to detail and data integrity.
• Excellent stakeholder management and communication skills.
• Strong business acumen with an operations mindset
• High attention to detail and control orientation
• Ability to work under pressure and tight timelines
• Collaborative, structured, and solution-driven
• High integrity and confidentiality