Human Resource Officer at Global Village Healthcare Initiative for Africa (GHIV Africa)

Job Reference No: GHIVA/S/013

Qualification: BA/BSc/HND/MA

Department:  Admin/Human Resource

Duties and Responsibilities

• Put out job advert for recruitment.
• Invite selected candidates for interviews and ensure candidates have proper documentation during interviews
• Make out candidates offer checklists. Do reference letters to referees and collate reports for candidates’ personnel files.
• Ensuring that an electronic and hard copy filing system is maintained for HR documents;
• Facilitating staff orientation, trainings on HR policy and procedure.
• Assign staff numbers and pass to Administration for identification cards & to IT for email addresses.
• Print and circulate employee policy manual.
• Ensuring that administrative processes for employee separations are followed properly, and that necessary documentation and information is recorded for the processing of end of contracts.
• Updating the HR shared folder with all available templates, policies, and forms;
• Ensuring that the filing system is maintained for HR documents;
• Acting as the focal person for collecting exit documents and preparing the quarterly and annual Exit Analysis and Turnover reports;
• Tracking the Probational review and performance appraisal due dates for all staff and follow up with managers and Heads of Department to ensure they are received in a timely manner.
• Tracking the performance appraisal due dates for all staff and follow up with managers and Heads of Department to ensure they are received in a timely manner.
• Extracting and tracking relevant training information from performance appraisals and follow in on the Organization’s Training Plan.
• Other relevant duties assigned