HR Manager at Alliance for International Medical Action (ALIMA)

In parallel ALIMA is opening an emergency nutrition project in Katsina state and is present is Owo state since 2018 for Lassa fever response and research.

POST TYPOLOGY

Mission Location:

HR Manager - Mission Location: Nigeria, FCT, Abuja

Project: Abuja Coordination

Management lines:

LINE MANAGER:

HR Coordinator

LINE MANAGEMENT

• HR Supervisor
• Project Admin Supervisor
• Movement / Liaison Officer
• Cook
• Cleaner
• Laundry

MISSION AND MAIN ACTIVITIES

The HR Manager supervises HR and administrative operations of the Borno Mission Office (179 staff) and its component projects. Ensures the implementation of ALIMA policies and procedures in human resources management and administration in the projects.
The Post holder will be visiting all ALIMA projects, Muna and ITFC in UMTH, Yobe, Owo, Katsina as well as in any other locations that ALIMA may have field operations in the future.

HR Management

• Under the supervision of the HR Coordinator ensure technical and Administrative Management of the Mission’s Human Resources and implementation of Alima HR Policies, procedures and internal regulations rules
• Implements the human resources management component of the ALIMA, BORNO MISSION Strategic Plan;
• Ensures that best practice in human resources management is available for and applied to all ALIMA personnel;
• Ensures that personnel contracts are fair and compliant with both ALIMA, and BORNO MISSION national standards;
• Participate in disciplinary procedures to ensure legal compliance and clear documentation
• With the support of the HR Coordinator and feedback from the bases, identify the challenges and gaps in HR policies and their implementation
• Support in the development of new policies
• Support HRCO to review the mission Internal Regulations annually, ensuring that it is compliant with ALIMA, local labor and tax laws.

Recruitment, On-boarding and Off-boarding

• Ensure that personnel recruitment, induction, performance appraisals, contract compliance and renewals, and exits are correctly managed in line with ALIMA standards;
• Handle the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes.
• Ensure that all staff have valid, job contract, job descriptions, a complete physical updated file and properly reported to the Government agencies.
• Ensure timely and correct payment of national staff according to national labour law and ALIMA guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by Labour law.
• Participates in the briefing and debriefing of expatriates and ensure the on-boarding or off-boarding process is completed
• Employee Development and Performance Management
• Coaches, performance manages the HR staff,
• Ensures the regular review and appropriate application of levels of personnel financial compensation and benefits;
• Ensure that an annual HR development plan is updated quarterly
• Ensures the appropriate training and development of personnel;
• Ensure the correct application of ALIMA policies that relate to personal behaviour and policy compliance;
• Ensures communication with all staff, as appropriate, on HR and administration matters that affect them;
• Works closely with, and seeks guidelines and support from the HR Coordinator.
• Staff, Safety, Health And Working Environment
• Ensure that obligations are met in terms of Hygiene, Safety and working conditions in compliance with the occupational health and safety policy;

Maintain HR Files/Records

• Ensures that standard personnel data is stored appropriately, updated in timely fashion, and is available as required;
• Maintaining systematic HR databases and filing systems (incl. staff lists, leave register etc.) and technical referent of Homere Management
• Ensure that all the absences are properly monitor and Homere is updated on all the absence and all documentations are filled properly

Payroll

• Collect and review all data used for processing monthly salary, control payroll and slips
• Control the payroll from HOMERE and ensure all the backup are done and filed monthly
• Ensure all the national staff are enrolled and have their pension PIN number, TIN Number and NHF and follow up with Finance for payment taxes, social security, pension, national house fund and other charges
• In charge of production of annually statement of taxes remittances to all coordination team and ensure some practice is done in the project
• Performance Management and learning and development
• Undertake professional development initiatives and take initiative for career growth.
• Keep record of Performance Objectives Plans for National staff and update the HRCO monthly on POP in collaboration with project Admin Manager
• In collaboration with project Admin Manager make sure all the performance reviews are done according to ALIMA policies for all National staff
• Support the HR Coordinator on the implementation and development of training plan

Reporting, Data and Communication 

• Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes
• Ensure timely and correct payment of national staff according to national labour law and ALIMA guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by labour law.
• Responsible for compilation and verification of project and coordination monthly report before submission to the HR Coordinator
• Contribute to the HR Monthly HR Sitrep
• Support the finance department and each base to prepare the HR portion of internal and external audit.

Administration

• Support the movement assistant on all international movement and Visa request and renewal for all Expat
• Ensure all the local movement are managed properly by the movement assistant
• Keep record for all break documentations for Expat
• Expats management/administration
• Make Sure all the boarding pass are collected and photocopy and filled in expat each files
• Qualifications et requirement
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

You meet the following qualifications:

Education

• A Bachelor’s degree in Human Resources Management, Administration, Business Management, or other related fields and a professional HR qualification.
• A Master’s degree in any of the above is preferable.

Experience

• Proven track record in human resources administration and management;
• 4- years professional experience in human resources management with an International NGO
• Knowledge of the institutional, legal and policy framework of employment and HR management in the Nigeria.

Skills and Competencies
Required

• Professional-level competency in English orally and in writing.
• Highly organized, detail oriented and able to work under pressure.
• Disciplined, rigorous, self-motivated and able to set and meet deadlines and work autonomously
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred

• Proven skills in administration and management of human resource;
• Demonstrated experience in applying human resources management protocols;
• Excellent inter-personal skills, and a good understanding of human relationships;
• Good guidance, counselling and negotiation skills, at all levels;
• Good team work skills;
• Adherence to ALIMA Charter.
• Knowledge of HOMERE is an Asset