HR & Admin Officer (Ecologique Transport Solutions Limited) at Africa Plus Partners Nigeria Limited (APPNL)

Job Summary

• This role is responsible for overseeing human resources functions and administrative operations to ensure seamless business processes. This includes providing support across HR and administrative activities within the company, managing vendor relationships, including driver vendors and facility management, and ensuring compliance with company policies and procedures.

Job Details

• Support end-to-end recruitment processes, including job postings, screening, interviews, and offer negotiations.
• Facilitate onboarding by ensuring new hires are properly inducted, complete necessary documentation, receive company resources, and understand policies.
• Address employee concerns and grievances, promoting a positive workplace culture.
• Support employee engagement initiatives, performance improvement plans, and retention strategies.
• Implement and enforce company policies, ensuring alignment with labor laws and best practices.
• Maintain and update employee records, HR documentation, and contracts. • Assist in coordinating performance evaluations, tracking employee progress, and recommending training programs.
• Support disciplinary actions, conflict resolution, and workplace investigations when necessary.
• Assist in processing statutory deductions (such as pension, tax, and other mandatory contributions) and ensure timely remittance.
• Support payroll processing by providing necessary employee data, updates and handling salary-related queries.
• Manage staff benefits, including health insurance, leave entitlements, and other compensation-related matters
• Handle resignation processes, conduct exit interviews, and ensure smooth offboarding
• Process final settlements and ensure compliance with exit procedures.
• Oversee relationships with vendors, ensuring compliance with company policies and service agreements.
• Negotiate contracts with vendors, ensuring cost-effectiveness and quality service delivery.
• Ensure office premises, equipment, and facilities are well maintained and fully operational.
• Oversee security, cleaning, and facility maintenance teams and vendors to maintain a safe and productive work environment.
• Manage office supplies, procurement, and inventory control to prevent shortages or wastage.
• Coordinate with vendors for the timely supply of office necessities 
• Ensure adherence to health, safety, and environmental regulations within the workplace.
• Ensure that all necessary documentation is properly maintained and readily available for internal or external audits, regulatory inspections, or management reviews.
• Handle correspondence, reports, and documentation related to HR and administrative functions.
• Coordinate travel, accommodation, and logistics arrangements for employees as needed.
• Assist in other HR and administrative-related tasks as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3-5 years of HR experience in similar role
• Strong knowledge of labor laws, union regulations, and site-specific HR management.
• Experience in managing large workforces, including skilled and unskilled labor.
• Excellent leadership, conflict resolution, and communication skills.