Front Desk Admin (Contract) at Filmhouse Cinemas Limited

Job Description

• Serve as first contact point at the Support Office for visitors by greeting, welcoming, directing and announcing them as appropriate.
• Receive and sort external mails/Delivery/Courier daily
• Performs research on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with individuals, and institutions on operational matters concerning the Office.
• Organizes meetings, and other special events as appropriate.
• Ensure adherence of safety procedures via the reception desk (monitor logbook)
• Keep updated records of offices expenses and costs.
• Create a budget for and procurement of front office supplies.
• Provide adequate support in ensuring the procurement and dispatch of uniforms is done efficiently
• Ensure service providers for janitorial service, logistics and security services work in line with contract terms.
• Update calendars and schedule meetings.
• Provide basic and accurate information in-person and via phone/mail.
• Vendor management
• Logistics co-ordination for and from the Support Office.

Qualifications

• Previous experience (minimum 1 year) as a front desk admin
• Very good written and speaking communication skills
• Quick thinker and problem solver.