Finance and Administrative Officer at Management Sciences For Health - MSH

MAIN PURPOSE OF JOB:

Management Sciences for Health (MSH) requires a finance and administrative officer for the Reproductive, Maternal, Neonates, Child, Adolescent and Elderly Health (RMNCAEH) rollout in Akwa Ibom and Adamawa States who will report to the Finance and Administrative Manager based in Akwa Ibom State.  The finance and administrative officer will be responsible for safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse. She/he will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  In addition, she/he will provide administrative support and to procure goods and services in compliance with MSH/Donor procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, you will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services and ensures the effectiveness of procurement in timely and cost-effective manner. She/he is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

QUALIFICATIONS

• 3-5 years or    relevant    and    progressive    experience   in Finance and admin position.
• Experience in a USG donor funded project or NGO preferred.
• Strong numeric skills and attention to detail and quality.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Ability to use ERP Software especially QuickBooks.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Monitoring/assessing performance to make improvements  or take corrective action.

KNOWLEDGE and

Skills:

• Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English.
• Excellent communication skills.
• Excellent organizational and interpersonal skills with a service-oriented outlook.
• Advanced reporting skills.
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).

COMPETENCIES:

• Ability to work under pressure.
• Ability to work independently, prioritizes tasks, and meets deadlines.
• Ability to work in a team Extensive knowledge of USAID rules & regulations and Experience with U.S. government projects helpful.
• Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations.
• Ability to follow MSH and donor policies and procedures for procurement and documentation and ensure adequate accounting documentation fora proper audit trail.
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
• Demonstrate good judgment and sound financial "common sense". acc