Executive Secretary to the MD at Zetech Oil Services Company

Job Description

• The Executive Secretary to MD is responsible for providing direct administrative support to the Managing Director.
• This role includes a wide range of tasks such as managing the MD’s schedule, handling communications, preparing reports, and coordinating events.
• The executive secretary acts as a point of contact between the MD and internal / external stakeholders.

Responsibilities

• Manage and maintain the MD’s calendar, including scheduling meetings and appointments.
• Prepare and handle correspondence, reports, and documents for the MD.
• Coordinate and organize meetings, conferences, and travel arrangements.
• Act as a liaison between the MD and other departments or external partners.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of presentations and reports for board meetings and other events.
• Monitor and respond to emails and other communications on behalf of the MD.
• Maintain office systems, including data management and filing.

Qualifications

• Bachelor’s Degree or equivalent experience in Business Administration or related field.
• Minimum of 5 years of experience in an executive assistant or similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• High level of integrity and ability to maintain confidentiality.
• Attention to detail and problem-solving skills.

Skills:

• Microsoft Office Suite
• Calendar Management
• Document Preparation
• Travel Coordination
• Communication Skills
• Confidentiality
• Time Management
• Organizational Skills.