Administrative & Communications Coordinator at Charles Ardor & Company

Role Summary:

• The Administrative & Communications Coordinator is a dynamic role focused on managing the firm’s administrative processes, coordinating internal and external communications, and ensuring operational efficiency. The ideal candidate will bring excellent organizational and communication skills, coupled with an ability to streamline workflows and engage in creative tasks like social media management.​

Key Responsibilities:

Administrative Support:

• Manage and maintain the firm’s calendar, scheduling client meetings, internal reviews, and team briefings.
• Organize and document meeting minutes, action points, and follow-ups.
• Ensure all team documentation and templates are up-to-date and accessible.

Communication and Coordination:

• Act as a liaison between teams for internal communications and updates.
• Draft and send client-facing communications, such as reports and service updates.
• Manage and monitor the firm’s social media platforms, newsletters, and other external communications.
• Assist in creating content for social media, including light graphic design using tools like Canva.

Operations Assistance:

• Coordinate team-building activities and assist in planning client events.
• Support onboarding processes in collaboration with the People Operations Coordinator.
• Process Improvement:
• Identify inefficiencies in administrative workflows and suggest improvements.
• Develop SOPs for recurring tasks.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 2+ years of experience in administrative or operations roles.
• Strong communication, organizational, and multitasking skills.
• Familiarity with social media management tools and basic design software is a plus.

Additional Information:

• This is a hybrid role, with preference for candidates based in Abuja.
• Applicants must have reliable working devices (laptop and smartphone) and a conducive environment to work remotely.
• In-office days will range between 2–3 days per week.