Admin Officer at Ekklesiyar Yan'uwa a Nigeria (EYN PROJECT)

The Admin Officer will be responsible for providing administrative and operational support to ensure the smooth running of EYN Projects’ field office. The role involves managing office systems, supporting logistics, maintaining records, and ensuring compliance with organizational policies and procedures.
He/she will work closely with program, finance, and logistics teams to support efficient service delivery and maintain a well-organized working environment.

MAIN RESPONSIBILITIES:

The Admin Officer’s primary responsibilities include the following:

• Manage day-to-day administrative operations of the field office;
• Maintain proper filing systems (both physical and electronic) for administrative documents;
• Coordinate office supplies, ensure timely procurement, and maintain inventory records;
• Support logistics arrangements including travel, accommodation, and meeting coordination;
• Prepare and manage administrative documentation such as letters, memos, and reports;
• Ensure proper maintenance of office facilities, equipment, and utilities;
• Track asset management and maintain updated asset registers;
• Support HR functions such as staff attendance records, leave tracking, and onboarding logistics;
• Coordinate internal and external meetings, workshops, and trainings;
• Ensure compliance with organizational administrative policies and procedures;
• Provide support during audits and ensure proper documentation is available;
• Liaise with vendors, service providers, and relevant stakeholders;
• Ensure office safety, cleanliness, and a conducive working environment;
• Maintain confidentiality and integrity in handling organizational information;
• Participate in administrative and program meetings as required.

CORE BEHAVIOURS

• Applying humanitarian principles: Ensure administrative processes support accountability and transparency;
• Achieving results effectively: Deliver timely and organized administrative support;
• Collaborative relationships: Work closely with all departments to ensure smooth operations;
• Operating safely and securely: Maintain compliance with policies and minimize operational risks;
• Working under pressure: Demonstrate flexibility, attention to detail, and reliability;
• Leadership: Show initiative, responsibility, and commitment to continuous improvement.

QUALIFICATION AND EXPERIENCE:

• Bachelor’s degree in Business Administration, Public Administration, Management, or related field;
• At least 2–4 years of relevant administrative experience, preferably in humanitarian or development organizations;
• Experience in office management, logistics coordination, and administrative systems;
• Familiarity with donor-funded project environments is an added advantage;
• Strong organizational and time management skills;
• Proven ability to work in a fast-paced and challenging environment.

KNOWLEDGE & SKILLS:

• Strong administrative and organizational skills;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint);
• Good communication and interpersonal skills;
• Ability to manage multiple tasks and prioritize effectively;
• Strong attention to detail and problem-solving skills;
• Ability to maintain confidentiality and professionalism;
• Team player with the ability to work independently;
• Fluency in English (written and spoken); knowledge of Hausa and/or Kanuri is an advantage.