Admin Officer at iRecruiters Africa Limited

Job Summary

• The Admin Officer will oversee administrative operations, production operations support, and organizational
• coordination. The role is ideal for a detail-oriented, analytical, and structured professional capable of building systems, strengthening internal controls, and driving execution.

Key Responsibilities

• Support the coordination and execution of administrative activities across the organization.
• Oversee facility management, logistics, compliance reporting, and general office operations.
• Ensure effective information flow and administrative coordination across departments and production units.
• Work closely with production, engineering, and operations teams to monitor output, quality, and efficiency metrics.
• Support planning and execution for scaling production from 300 to 1,000 units over the next two years.
• Manage vendor coordination, procurement documentation, and operational planning.
• Assist the Head of Admin in establishing dashboards, workflows, and operational reporting structures.
• Coordinate training schedules, resources, facilities, and partner engagements.
• Maintain comprehensive documentation, reports, and progress indicators for program performance.
• Maintain organizational governance documentation, policies, manuals, and compliance records.
• Support regulatory filings, investor reports, and internal audit requirements.
• Ensure all administrative practices meet legal, regulatory, and organizational standards.
• Coordinate recruitment administration, onboarding, HR documentation, and employee support activities.
• Maintain discipline, culture alignment, and efficient office operations.
• Support departmental alignment and cross-functional collaboration.

Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Engineering, or related fields.
• 4-8 years’ experience in administration, operations, or manufacturing-related support roles.
• Experience in a structured, manufacturing, automotive, engineering, or fast-growing start-up environment.
• Strong operational, organizational, and financial documentation skills.
• Proficiency with Excel, ERPs, data reporting, and administrative management tools.

Preferred

• Experience in the EV, automotive, renewable energy, or industrial sectors.
• Background supporting capacity expansion or operational scale-ups.
• Familiarity with LEAN operations, continuous improvement, and workflow optimization.

Key Competencies

• Exceptional administrative and organizational ability
• Process improvement and operational discipline
• High integrity, ownership mindset, and accountability
• Resilience and adaptability to fast-paced growth