Jobs at iRecruiters Africa Limited

Job Summary

• The Admin Officer will oversee administrative operations, production operations support, and organizational
• coordination. The role is ideal for a detail-oriented, analytical, and structured professional capable of building systems, strengthening internal controls, and driving execution.

Key Responsibilities

• Support the coordination and execution of administrative activities across the organization.
• Oversee facility management, logistics, compliance reporting, and general office operations.
• Ensure effective information flow and administrative coordination across departments and production units.
• Work closely with production, engineering, and operations teams to monitor output, quality, and efficiency metrics.
• Support planning and execution for scaling production from 300 to 1,000 units over the next two years.
• Manage vendor coordination, procurement documentation, and operational planning.
• Assist the Head of Admin in establishing dashboards, workflows, and operational reporting structures.
• Coordinate training schedules, resources, facilities, and partner engagements.
• Maintain comprehensive documentation, reports, and progress indicators for program performance.
• Maintain organizational governance documentation, policies, manuals, and compliance records.
• Support regulatory filings, investor reports, and internal audit requirements.
• Ensure all administrative practices meet legal, regulatory, and organizational standards.
• Coordinate recruitment administration, onboarding, HR documentation, and employee support activities.
• Maintain discipline, culture alignment, and efficient office operations.
• Support departmental alignment and cross-functional collaboration.

Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Engineering, or related fields.
• 4-8 years’ experience in administration, operations, or manufacturing-related support roles.
• Experience in a structured, manufacturing, automotive, engineering, or fast-growing start-up environment.
• Strong operational, organizational, and financial documentation skills.
• Proficiency with Excel, ERPs, data reporting, and administrative management tools.

Preferred

• Experience in the EV, automotive, renewable energy, or industrial sectors.
• Background supporting capacity expansion or operational scale-ups.
• Familiarity with LEAN operations, continuous improvement, and workflow optimization.

Key Competencies

• Exceptional administrative and organizational ability
• Process improvement and operational discipline
• High integrity, ownership mindset, and accountability
• Resilience and adaptability to fast-paced growth

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Key Responsibilities:

• Identify and develop new business opportunities to achieve sales targets.
• Build and maintain strong relationships with existing clients and key stakeholders.
• Conduct market research to identify potential customers and their needs.
• Present and demonstrate products or services to prospective clients.
• Working closely with Sales to ensure the successful closure of the sales process.
• Prepare cost estimates and technical proposals such that it meets client’s requirement.
• Managing the sales bid process by responding to RFIs & RFP.
• Carrying out tender responses, answering and expanding on functional/technical requirements within complex tender documents of potential clients
• Assist the sales team in qualifying potential customers.
• Working with the Pre-sales Manager and the Business Development Manager to ensure that all sales documentation and collateral is kept up to date and relevant.
• Negotiate and close sales deals, ensuring favorable terms and conditions.
• Prepare and deliver sales proposals, presentations, and contracts.
• Collaborate with cross-functional teams to ensure customer satisfaction and resolve any issue or concerns.
• Stay updated with industry trends, competitor activities, and market conditions.
• Provide timely and accurate sales reports, forecasts, and other relevant information to management.
• Participate in sales meetings, conferences, and events to network and promote the company’s products or services.
• Train and mentor junior sales team members, providing guidance and support.
• Hands on experience in working with Microsoft Office and sales CRM tools.

Requirements

Key Requirements:

• Bachelorʼs degree in Business Administration, Marketing, or in any related field.
• MBA or Masters in Business is an added advantage.
• 4+ year of experience in SaaS or IT sales (B2B), with a strong track record of performance.
• Demonstrated ability to consistently meet or exceed high sales targets.
• Experience in working with sales targets (previous target history to be reviewed).
• Ability to handle bid and tender process.
• Experience in engaging and managing relationships with senior leadership and top management.
• Displays a high level of professional, with a polished corporate presence and business-appropriate appearance.
• Excellent communication, negotiation and interpersonal skills.
• Strong corporate stability, with a history or remaining in roles for at least 2 years (no frequent job changes).
• Must possess a valid passport and be willing to travel to Nairobi, Kenya for Training.