Accountant - WRP Nigeria at The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF)

• HJFMIR Nigeria is seeking an Accountant. This position will be responsible for interactions with Nigerian Ministry Of Defense (NMOD) participants, Health Implementation Program (HIP) training officers, Program staff, sub-contractors, and Civil Society Organizations (CSOs), etc..

Responsibilities

• Collaborate with program management and finance team to establish a budget for participant payments.
• Monitor and manage budget allocations for training stipends or compensation.
• Collect and maintain participant information, including contact details, payment preferences, and tax-related data.
• Ensure the completion of necessary paperwork by participants, such as participants or payment agreements, agenda, and attendance list.Process payment for participants based on the program's payment structure (e.g., rates, stipends).
• Process payments for participants based on the program's payment structure (e.g., rates, stipends).
• Set up and execute efficient payment process, including direct deposits, checks, or other payment methods.
• Initiate electronic payment, and update ORACLE with vendor check payment.
• Process payment for training/ meeting associated expenses- hotel, flight, and catering services.
• Maintain comprehensive records of all participant payments, including dates, amounts, and payment methods, other related expenses.
• Ensure all records adhere to organizational financial policies and regulatory requirements.
• Submit Disbursement form to Account Payable workflow.
• Obtain approvals and authorizations for payment disbursements from appropriate authorities within the organization.
• Establish and adhere to a consistent payment schedule, ensuring payments are executed timely according to  program policies.
• Communicate payment details, schedules, and any changes to program participants timely.
• Provide participants with payment receipts or statements as requested.
• Ensure compliance of applicable regulations, and organizational financial policies related to payments and compensation of participants.
• Adhere to procedures for program advances to Clinical Research Center (CRC) and Adolesent Operation Tripple Zero club (OTZ) sites activities.
• Prepare expense report, reconcile advances with receipts in a timely manner.
• Communicate any discrepancies to Finance Director and cash custodians at sites.
• Ensure transactions are posted to Account Payable and Perceptive Concept, and subsequently posted to the bank for payment..
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities

• Experience with computers and databases; Knowledge of Generally Accepted Accounting Principles (GAAP), General Ledger and subsidiary schedule preparation skills; strong interpersonal and communication skills; ability to prioritize tasks, especially during periods with deadlines.

Physical Capabilities 

• Lifting: May require lifting materials up to 10 lbs.

Qualifications

Work Environment

• This position will take place primarily in an office setting.

Education and Experience

• Minimum of 0-2 years’ experience required.