Registrar – Zango LGA (Katsina State) at Medecins Du Monde

MAIN RESPONSIBILITIES 

Under the supervision of the Medical Doctor, the Registrar will be responsible for managing and maintaining health data collection processes. Key duties include:

• Daily collection and entry of health data into MdM’s databases, ensuring data accuracy and confidentiality, and maintaining a clean recording area.
• The Registrar will coordinate data collection across various departments, update patient records, and ensure the timely availability of data tools.
• The Registrar will report data management issues to the Medical Doctor and contribute to health data analysis 
• Additionally, the role involves participating in internal and external referrals, supporting mobile clinic operations, and attending relevant meetings.

TASKS DESCRIPTION:

• Preparation of the medical site Program activities 
• Carry out day-to-day collection and entry of health data (e.g. patient’s data, date of visit, content of prescription) into the MdM’s spreadsheet and/or mission database.
• Ensure data protection, in order to have reliable and up-to-date information.
• Keep recording area clean and tidy
• Participate in the compilation of weekly data, monitoring the trends of infectious diseases.
• Make sure no data is missing.
• Update patient’s card and correct mistakes on the OPD card if need be.
• Ensure, promote, and maintain confidentiality regarding all information registered.
• Ensure timely availability of data collection tools.

Team management 

• Coordinate the data collection processes among the different departments (OPD, Nutrition, MHPSS, SRH, GBV and Community Outreach).
• Make sure all information related to the beneficiaries are clear and present in the patient’s card while coordinating with the different department.
• Participate in the referral processes; both internal and external referrals.
• Participate in the triaging (case-coding) of patient.
• Support the crowd controllers in maintaining decorum in the mobile clinic.
• Reporting and attendance to different meetings 
• Attend the program weekly meeting.
• In case of need, attend to the meetings requested by the Medical Doctor.
• Report any issue concerning data management to the Medical Doctor. 
• Share all issues noticed in the mobile clinic with the Medical Doctor.
• Contribute to the weekly and monthly health data analysis.
• Liaise with the MEAL Officers for efficient, quality data collection.

OTHERS:

• Give suggestions to improve the functioning of MDM mobile clinics 
• Participate to the loading and unloading of the vehicles and to the setting up of the mobile clinics
• Participate to weekly physical inventory of mobile clinic pharmacy
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Perform other additional duties on request of the team leader
• Inform immediately the security focal point in case of any security problem in the field

ESSENTIAL QUALIFICATION:

Education / Qualifications

• Diploma, Higher National Diploma (HND), or Bachelor’s degree in Health Information Management, Medical Records, or a related field.
• Other health related certification is of added value.

Professional Experience

• At least 3 years relevant professional experience in a similar position in humanitarian sector or supervision of health facilities.
• Experience in emergency response, outbreak management, and clinical care.
• Experience managing multidisciplinary teams

Technical Skills

• Strong communication and report-writing abilities.
• Good knowledge of Microsoft Word and Excel.

Personal Skills

• Culturally sensitive, respectful, and adaptable.
• Ability to work under pressure, manage priorities and make rapid, informed decisions.
• Flexibility and readiness for irregular working hours during emergency response.

Languages

• Fluency in English required.
• Knowledge of local language is an added value.

Given the operational context, employees are strongly encouraged to reside in Daura LGA which is proximal to Zango LGA the implementation area.

DISCLAIMER: Please note that MDM does not engage in or accept bribes in exchange for job opportunities. Any attempts to offer or accept bribes will result in immediate disqualification from the recruitment process.

Due to the nature of this role, we will be reviewing applications on an ongoing basis, and the role might be filled and closed before the closing date. Early applications are encouraged.