HR & Admin Officer at International Rescue Committee (IRC)

Location: Mubi, Adamawa

Scope of Work

• Reporting to the Senior Senior HR/Admin Manager, the Human Resource Officer is responsible for providing support to the various Human Resources functions of the Country Program in the Mubi Field Office.
• This will include rolling out IRC’s Global HR Operating Policies and Procedures which covers recruitment, orientation, compensation, professional development, performance management and exit management.
• The HR Officer will have oversight over the HR Intern and work closely with the HR Manager to ensure compliance with IRC administrative standards and with local laws and regulations.

Responsibilities
HR Administration/ Information Management:

• Maintain the HR Data Base of Mubi Office and regularly update employee information. Maintain an accurate and timely employee filing system.
• Maintain and update the Timesheet tracking system for both national and international staff and file all timesheets appropriately.

Recruitment:

• Liaise with the Senior HR/Admin Manager and Talent Acquisition team to ensure new staff are oriented upon hire in the Mubi IRC office.
• Liaise with the Talent Acquisition team for the hiring of casuals and incentive workers.

Training & Development:

• With support from the Senior HR/Admin Manager, coordinate Staff Trainings in accordance with the Learning and Development Plan;
• Monitor and track all IRC sponsored trainings, ensuring all stall fill out training bonds, feedback reports and all related training documents in total compliance with IRC’s policies and procedures.
• Support staff learning by creating innovative ways of encouraging online learning for all staff
• Coordinate training courses for employees as required.

Performance Management:

• Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the respective sector Managers in the Field
• Coordinate staff welfare management initiatives in the Mubi office with support from the HR Manager.

Exit Management:

• Involve in the processing of termination paperwork for all staff including preparation of termination notice letters in relation to closing grants and restructuring.
• Work closely with Supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.

Other Human Resource Functions:

• Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
• Perform other related duties as required by the HR Manager and the Base Manager

Job Requirements

• University Studies/ Higher Education in Human Resources, Business Administration or any other related course;
• 2 years of experience in similar position;
• Previous NGO experience will be an added advantage
• HR Certification will be desirable
• Strong organizational, interpersonal, and communication skills;
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
• Ability to present information effectively; experience providing training and staff development a plus
• Strong skills in collaboration with multi-cultural and diverse teams
• Commitment to consistently improving and developing innovative HR solutions in response to HR/organizational Country Program challenges.

Work Envirnoment

• Security level orange. The situation in Mubi, Adamawa remains unpredictable; there is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.

Benefits

• Competitive Monthly salary,
• 13th Month Salary Inclusive,
• Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.