HR & Admin Officer at Deola Sagoe

Job Description

• Reporting to and supporting the Head, Human Resources, the HR & Administrative Officer will provide high-level operational support to employees across a full range of HR & Administrative functions.

Key Elements of the Role
Human Resources:

• Play the role of Employee champion by knowing and counselling employees in all aspects of the HR function as and when required
• Handle recruitment, benefits administration, learning & development, performance management, employee relations and welfare programs
• Ensure that job descriptions are developed for new positions and reviewed/revised as required
• Advertise job vacancies, coordinate the interview process, conduct reference checks, extend job offers, etc
• Ensure the smooth running of HR-related administrative tasks, such as time & attendance, leave management, etc
• Plan, organize, provide leadership and control all administrative functions
• Plan and ensure a systematic induction for all new employees
• Ensure that induction plan is signed off and filed in the personal file of all employees
• Prepare paperwork for HR policies and procedures
• Explain company policies and procedures to employees
• Maintain employee records
• Prepare reports and presentations

Office Administration:

• Data/Document management and administration
• Procurement of stationery, office equipment and other office consumables by closely monitoring reorder level
• Develop and institute a robust filing system required to facilitate quick and easy data/information referencing and retrieval
• Ensure the maintenance of the office structural facilities and fleet by ensuring periodic maintenance; liaising with vendors on appropriate maintenance cost; submitting competitive quotations for approval; monitoring maintenance work in progress; ensures that office premises and properties are in good working condition and are adequately protected against loss and damage
• Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, expatriates, consultants, etc
• Keep appropriate stock of all incoming and outgoing office supplies
• Perform insurance-related activities (vehicles, plant and machinery, etc)
• Payment of all utilities and optimal functioning of the electrical and mechanical fittings of the office
• Select and maintain database of qualified and reputable vendors
• Ensure proper management of relationships with suppliers and other third party service providers
• Supervise all activities pertaining to outsourced functions
• Maintenance of official records and contacts
• Ensure the Company’s business premises portray the company’s quality standard and professional image at all times

Desired Skills & Experience

• A good Degree in a relevant field with at least 2 years of proven experience in a structured organisation
• Experience in the retail industry or in a fast growing company is an advantage
• Very strong interpersonal skills and the ability to build relationships with stakeholders, Senior Management Team and external partners
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Good written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to see the big picture and provide useful and strategic advice and input across the company
• Highly professional and ethical with ability to maintain confidentiality
• A strong change agent and communicator
• Excellent people management and development skills
• Possess excellent leadership and business partnering skills to achieve results through organisational resources
• Demonstrated process improvement skills
• Ability to coordinate external partners
• Self-starter with mature analytical skills and ability to work under pressure
• Innovative and forward thinking, with a track record of executing new ideas
• Excellent organisational skills
• Good negotiation and persuasion skills
• A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel

Compensation & Benefits

• N1.2m - N1.5m (Gross Annual Income)
• Medical Insurance
• Pension Contribution
• Telephone Allowance