Finance / Administrative Officer at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Overall Job Function

• The Finance/Admin Officer shall manage all administrative, human resources, procurement and financial activities, under the director of the state program manager and the oversight supervision of this Director of Finance and Operations.
• This support will include but not limited to supervision and coordination of the provision of all Administrative, personnel and financial support required for the project, ensuring that appropriate control retorting structures are maintained in accordance with ECEWS and donor rules and regulations at the field office.
• He/she will coordinate and act as focal for point for issues relating to finance (including salary, payment of travel allowances, accrued annual leave, process of invoices and receipt of funds) at the field office.

Essential Duties Responsibilities

• Serve as key administrative liaison to the ECEWS country office
• Work closely to implement program’s accounting/financial reporting systems
• Support the central office F&O Directorate in preparation of monthly reports for program activities in the field, in close collaboration with the Director of Finance and operations.
• Supervise the coordinate of field logistic, including transportation and lodging arrangements for meetings, workshops, conference, and short-term personnel in close collaboration with Human Resource /Admin Manager
• Oversee purchase of office supplies, as well as general office operation and maintenance where necessary
•   Maintain tracking system for regional inventory, action memos, approvals, and other administrative tasks
• Oversee maintenance of the program filing system in the field office
• Manage personnel issues of field office staff by liaising with the Human Resource/Admin Unit for proper interpretation of ECEWS rules & regulations
• Travel to site locations within the state as necessary to make arrangements for project activities
• Manage and oversee all local contracts, subcontracts, and other agreements
• Ensure timely review, processing of subcontractor involves in collaboration with central office
• Any other duties as assigned.

Qualifications

• University degree in Accounting, Numeric /Science or Humanities
• Minimum of 3 years’ experience in office administration and operations
• Fluency in speaking reading, and writing English
• Must possess a strong working Knowledge of Sage and other Accounting Software will be an added advantage
• Strong attention to detail
• Strong computer spreadsheet and word processing skills
• Ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment
• Knowledge of CDC, USAID and other funding agencies’ rules regulations, and procedures.