Personal Assistant to MD/CEO at Tamrose Ventures Limited (TVL)

Position Description: To Provide an efficient and responsive wide range of administrative, organisational and logistical support to the MD/CEO, helping him to manage and prioritize his time, scheduling meetings, appointments, maintaining and managing the MDs itinerary while providing full secretarial assistance to the MD.

Key Responsibilities:

MD’s Diary Management

• Ensures the effective management of busy diary commitments, and appointments including the production of a daily folder with diary entries, necessary papers etc.
• Manages and updates the MD’s Calendars/Diary with appropriate reminder and schedules.
• Conducts weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Ensures that the MD is fully briefed on, or prepared for, any engagements or meetings he is involved in.
• Takes minutes of meetings attended with the MD and prepares follow-up reports and action steps.
• Screens and processes telephone calls, enquiries and request for the MD, handling them as appropriate.

Travel Reservations Management

• Coordinates travel and accommodation arrangements for the MD.
• Makes flight and accommodation reservations for MD and other staff.

Employee and Stakeholder Liaison

• Ensures that guests who are meeting with the MD are well taken care of.
• Schedules meetings on behalf of the MD with his direct reports.
• Follows-up on tasks delegated by MD to his direct reports to ensure deadlines are met.

Clerical and Administrative Support

• Keeps and maintains an accurate record of papers and electronic correspondence on behalf of the MD.
• Keeps records of appointment schedules and meeting invitations.
• Administratively maintains and updates files and computer-based information.
• Provides effective and efficient secretarial, clerical, and administrative support.
• Other tasks as required by the MD.

Minimum Qualifications:

• First degree in Social or behavioural Sciences with at least second class lower division. Master’s degree will be an added advantage.

Minimum Experience:

• 3 years’ experience in a similar role.
• Proven experience in interacting with top executive and stakeholder management.
• Proven experience in travel management, business writing, dairy and event management

COMPETENCIES: 

• Strong writing and oral communication skills
• Excellent organisation and calendar management skills.
• Excellent interpersonal skills.
• Excellent word processing and IT Appreciation
• Ability to maintain confidentiality of Information.
• Excellent Time management skills
• Ability to research and present information clearly.
• Strong analytical Skills
• People management skills

Ideal Personal Traits and Values:

• Strong ethics.
• Customer-centric
• Wants to grow with this office and in this company.
• Honest and treats colleagues and the locals with respect.