Human Resources Associate at UN High Commissioner For Refugees - UNHCR

Internal/External Vacancy Announcement

Vacancy Notice No: 2015/VA/06

Post Title:Human Resources Associate

Position Number:10023782

Grade:GL-6

Contract Type:Fixed Term Appointment

Duration of Contract:One Year (with possibility of renewal)

Duty Station:Abuja, Nigeria

Supervisor: Assistant Admin/Finance Officer

Starting: 1^st April 2015

Deadline for Application:17 March 2015

The Human Resources Associate will function under direct supervision of the Assistant Admin/Programme Officer, assisting him in personnel administration and other HR related matters of staff under area of responsibility (AOR), including the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. He/she will assist in coaching and training of junior support staff.

The incumbent will have close working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section, Medical Service, Staff Welfare and Global Learning Centre.

DUTIES AND RESPONSIBILITIES

1. Prepare HR related documents for the annual operations programme review. Provide input in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
2. Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
3. Participate in the recruitment of local staff including the drafting of vacancy notices and arranging for typing, driving and/or other tests on the required skills. Draft submissions for the review by the local Assignments Committee (AC).
4. Administer recruitment, assignment and reassignment of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. Update personnel records in the office, including MSRP entries into HR module where this activity has been rolled out from PAPS to the respective office.
5. Assist and coach administrative staff performing personnel administration related functions, including maintenance of the attendance, overtime and leave records.
6. Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their onward travel to the field office, if applicable.
7. Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.
8. Maintain liaison with the counterparts at support sections and divisions at headquarters, as well as at the respective Bureau, on matters related to the personnel administration support, medical and other issues of staff welfare and safety.
9. Perform other duties as required.

ESSENTIAL QUALIFICATIONS

· Completion of secondary education with post-secondary training/certificate in Business Administration, Office Management, Human Resources Management or related field.
· Minimum 6 years of previous relevant professional experience.
· Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
· Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

· Working knowledge of other UN language(s).
· Field experience with UNHCR and/or with other humanitarian organizations is an asset.
· High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus.