People/Admin Coordinator at Sunstretch Energy Solutions Limited

Category: Renewables & Environment

Level: Professional

Job Type: Full-Time

Min. Qualification: Bachelors

Min. Years of Experience: 4-6

Start date: 08/07/2019

Duration: Fulltime/Long-term

Job Description

Employee Relations, Recruitment and Selection

• Document, improve upon and implement personnel policies and procedures, including general staff handbook
• Provide current and prospective employees with information regarding policies, job duties, working conditions and opportunities for promotion and employee benefits.
• Maintain records of all staff with respect to personal information, salary and benefits such as welfare, insurance, pension, PAYE, HMO et al. with strictest level of confidentiality
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and assist in resolving work-related problems
• Manage working conditions, including refereeing disputes, administering disciplinary and grievance procedures, equal opportunities, redundancy and employee leave schedule
• Conducts exit interviews when necessary to identify reasons for employee’s departure

• Prepare job descriptions based on communication with and inputs of team leads
• Create Job ads, post job ads, liaise with recruitment firms and select candidates
• Oversee the recruitment process, including the development of materials for and conduct of assessments, interviews and documentation of applicants and candidates.
• Prepare offer of employment for successful candidates and carries out reference checks for confirmation of new hires.
• Plan, organize and conduct new employee orientation, including the Induction Programme and continuous departmental orientation on the Firm’s structure and processes.

Compensation and Benefits

• Research, analyse, recommend modifications to compensation, and benefits policies in line with industry standards to ensure employees remain motivated and driven while maintaining a balance of costs and attracting/retaining talent.
• Conduct annual salary surveys and implement annual updates to compensation program

 Administrative

• Keep track and follow through with periodic office expenses e.g. rent, consumables, Energy bills, staff monthly expenses (airtime, internet) et. Al
• Creating an excellent place to work for you and Aspire Team; execute all office repairs and office upgrade
• Prepare people related documents for statutory remittance and oversee its submission
• Send reminders (follow up) for tasks deadlines and meetings

Performance Management

• Ensure an effective performance management system is in place and followed at all time, and is in line with the Aspire strategy
• Coordinate the performance evaluation, collate results and arrange reviews for the moderation stage

Strategic

• Assist management in formulating and implementing strategies for the achievement of Aspire’s goals
• Aspire culture stakeholder
• Responsible for manpower planning with regards to company needs
• Recommend and implement ideas and policies that ensure Aspire is able to sustainably attract and retain talented and motivated employees to maintain an excellent work force
• Contribute to the preparation of yearly and other periodic budgets for Human Resources

Training and Development

• Analyse training needs to design employee development and training plans
• Source training programmes to meet the required training and development needs for staff in various departments
• Coordinate in-house learning and development programmes for appropriate staff on a regular basis and ensure full attendance of both trainees and facilitators

Desired Qualities

• Bachelor’s degree
• Professional HR certification, CIPM/PHRI/SHRM/CIPD
• A minimum of 4 years’ experience in the same role or related role
• Committed to continuous education and personal growth
• A clear understanding of the dynamics of a growing organization