Human Resource Manager at Action Against Hunger | ACF Nigeria LTD/GTE

Location: Monguno, Borno
Job Type: Full Time
Starting date: ASAP
Direct Line Manager: Field Co

Objective 1

• Implementation and enforcement the HR policy (staff regulations).

Tasks & Responsibilities:

• Implement staff regulations and related policies; proposing change when necessary, in order to ensure on-going compliance with national labor laws. Any adjustment of existing HR policies will require prior discussion with the Head of HR and the Field Coordinator at country level, and ratification by the HQ HR Advisor.
• Ensure that Action Against Hunger risk management policies, core values and charter are applied.
• Monitor the compliance of AAH staff policies and procedures in addition to the Labor Laws of Nigeria at field level. Advice the Field Coordinator and other managers on appropriate disciplinary action as situations arise.
• Develop a leave plan for all field staff.  Ensure staff are compliant with all national HR regulations including coordination with relevant internal and external stakeholders to ensure the validity of all international staff visas.

Objective 2

• Implement pay and other benefits policies, support recruitments and contracts management.

Tasks & Responsibilities:

• Collect and check salaries data from the field before submitting to the Head of HR at country level for approval.
• Ensure that calculations of end of contracts benefits (FFS and PSB) are correctly done before approval by the Head of HR at country level to avoid potential labor disputes and/or legal cases.
• Follow up on annual leave planning and execution.
• Ensure each staff has a valid ID card.
• Implement the medical benefits policy: collect employee eligible dependent details and legal documents.
• Organize and ensure follow-up of the recruitment process with all hiring managers, participate in interviews when necessary and ensure that best practices are observed.
• Update the base specific contract calendar and ensure that timely renewals and notices are received by all staff.
• Cross check together with the other managers the completeness of individual staff files. Carry out personnel files audits periodically.

Objective 3

• Performance management

Tasks & Responsibilities:

• Communicate Action Against Hunger performance standards and expectations to team members which includes ; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
• Establish performance objectives, provide feedback, identify strengths and areas for professional improvement.
• Contribute to the professional development and improvement of team members by providing support.
• Compile completed appraisals, update the performance appraisal tracking sheet at field level as well as the annual training plan database, and submit them to the Head of HR at country level for analysis and action.
• Assist in training staff in the use of all HR tools and policies as required.

Objective 4

• Support to HR staff and other mission HR issues.

Tasks & Responsibilities:

• Organize regular exchange with the HR team in Abuja to ensure synergy of HR practices.
• Organize regular meetings for staff at field level to update and inform on HR issues.
• Assist in any other duty related to HR as required.

Objective 5

• Reporting and staff management

Tasks & Responsibilities:

• Compile monthly HR reports and submit a field HR sitrep to the Head of HR and the Field Coordinator every month.
• Prepare monthly and mid-month cash forecasts for HR related expenses.
• Responsible for preparing field briefing schedule for new staff arriving in the field.
• Responsible for collecting monthly timesheets for all staff.
• Responsible for drafting return forms and submitting to the Head of HR at country level for validation prior to approval by the Country Director.
• Responsible for filing all documents concerning international staff, and updating their files in line with Head of HR’s direction.
• Maintain the international staff database at field level.
• Update guesthouse accommodation roster and inform guesthouse staff of arrivals/departures.

Objective 6
Tasks & Responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
• The Area HR Manager should be flexible and adaptable with regards to the implementation of the daily work/activities
• The Area HR Manager is expected to conduct all duties in a professional manner following ACTION AGAINST HUNGER Nigeria mission staff regulations and charter including promotion of gender equality.

Internal & External Relationship
Internal:

• Field Coordinator: Direct line manager
• HR head of department: Technical advice/support and exchange of regular information.
• HR Team in Abuja: Exchange of regular information and coordination of work.
• All staff in field: Information sharing on HR matters, consultations of HR matters, provision of HR function support, training and inductions on HR matters.

External:

• Lawyers:  Consultation on HR matters when required.
• Insurance companies: Liaison and information exchange when required.

Reporting Responsibilities:

• Monthly HR report & HR information package
• HR SITREP
• HR Mid-month forecast.

Position Requirements

• Minimum of Bachelor's Degree in HR Management, or Social Sciences, or related discipline preferred.
• Post Graduate qualification in Human Resource Management will be an added advantage.
• At least 3years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.

Skills and Experience
Essentials:

• Must be comfortable explaining complex technical & procedural requirements in straightforward language
• Knowledge of MS Office Suite (high proficiency in Excel); comfortable working with computers with minimal IT support.
• Ability to work in a stressful environment, taking initiative & prioritizing multiple tasks with minimal supervision.
• Strong organizational skills, detail-oriented.
• Genuine interest in & commitment to the humanitarian principles of Action Against Hunger.
• Excellent interpersonal skills, ability to work both independently & as a member of a team.
• Fluent written & spoken English.
• Proven ability to model core HR values of confidentiality, fairness and discretion.

Preferred:

• Experience of managing the HOMERE software system
• Previous AAH experience
• Previous experience within Nigeria or Africa