Secretary to GECO at Bosak Microfinance Bank Limited

Responsibilities

• Provide high-level administrative support to the GCEO.
• Manage the GCEO’s calendar, appointments, meetings, and travel schedules.
• Prepare and organize documents, reports, presentations, and correspondence.
• Screen and prioritize phone calls, emails, and other communications.
• Maintain confidential files, records, and executive documents.
• Schedule and coordinate executive meetings, board meetings, and management sessions.
• Prepare meeting agendas and circulate relevant materials before meetings.
• Take accurate minutes during meetings and distribute action points promptly.
• Follow up on assigned tasks and ensure timely completion.
• Draft letters, memos, emails, and official communications on behalf of the GCEO.
• Serve as a liaison between the GCEO and internal/external stakeholders.
• Ensure professional handling of visitors, clients, regulators, and business partners.
• Maintain an effective filing and document management system.
• Track incoming and outgoing correspondence and ensure proper documentation.
• Ensure office supplies and executive office resources are adequately maintained.
• Handle sensitive information with strict confidentiality and professionalism.
• Ensure compliance with organizational policies and executive protocols.
• Safeguard company records and confidential executive information.
• Monitor deadlines, projects, and executive assignments on behalf of the GCEO.
• Coordinate with department heads to obtain reports and updates.
• Assist in implementing executive directives and strategic initiatives.
• Arrange local and international travel, accommodation, and logistics for the GCEO.
• Prepare travel itineraries and necessary documentation.
• Process travel expense reports and related administrative requirements.
• Maintain professional relationships with clients, government agencies, vendors, and stakeholders.
• Attend to inquiries and resolve administrative issues efficiently.
• Represent the executive office professionally when interacting with stakeholders.
• Ensure the executive office environment is organized and efficient.
• Perform other duties as assigned by the GCEO or Management.

Requirements

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• High level of integrity and confidentiality.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to multitask and work under pressure.
• Strong attention to detail and professionalism.