Human Resource & Administrative Manager (West Africa) at Octoplus Marketing

Octoplus Marketing is looking for an experienced HR & Administrative Manager for West Africa who will provide both strategic and operational support to the business across the spectrum of Human Resources Management and Office Administration. This spans how to recruit, hire, retain, motivate, measure performance and develop the right talents amidst overseeing effective and efficient office administration.

OVERVIEW OF THE ROLE

In more specific terms, the Head, Human Resources Management will perform the following functions:

• Continuous Review and improvement of Organisational Design
• Strategic Manpower Planning
• Talent Sourcing and placement
• Continuous review and improvement of Organisational Policies
• Ensure adherence to Organisational Systems, Policies and Standard Operating Procedures
• Standardization of Organisational Culture, Induction and On-Boarding of new employees
• Performance Management System implementation
• Compensation and Benefits Management
• Employee Welfare
• Training/Development (Developmental needs analysis, advise and selection of developmental interventions etc) Driving Team Building and Employee Engagement interventions
• Generate data/reports and perform analysis on staff movements, headcount, retention, turnover, and so on.

      Office Administration Functions. The role holder will be required to:

• Ensure that office facility is in prim and conducive working condition by carrying out periodic inspection of the office facility and drawing up strategic plans for repairs, renovations, installation and other maintenance activities.
• Reduce office wastage and minimize costs by monitoring utilities’ consumption, adopting effective storage system, ensuring multiple vendor system to encourage bidding processes, and putting inventory controls around company assets amongst others.
• Ensure smooth and effective dispatch system, and the proper distribution of internal and external correspondences.
• Ensure a simple and effective information/records/data management system by designing proper storage, retrieval and archiving procedure.
• Plan and coordinate flow of information within the company to promote business operation
• Oversee and coordinate the purchase/payment of office utility items/services (stationery, toiletries, PHCN, Diesel, DSTV, LAWMA, etc), work tools/paraphernalia and any other materials with attention to budgetary constraints
• Create and maintain good and profitable relationships with regulatory bodies and contractors/vendors.
• Ensure prompt and accurate preparation of administrative budget by closely monitoring and analyzing inventory of office supplies and other related expenses.
• Leverage technology and systems to ensure that tracking of company’s stock is repeatable and scalable.
• Coordinate all administrative staff and ensure adherence standard operating procedures and Company policies and regulations
• Keep abreast with all organizational changes and business developments to continuously device more efficient and effective ways to improve business operations

PERSON SPECIFICATIONS

• Minimum of 7 years relevant working experience with at least 2 years spent in a Marketing Communications (or similar) agency.
• Minimum of Bachelor’s Degree in Human Resources management or related discipline from any recognized institution
• Should belong to relevant HR professional bodies.
• Good interpersonal, planning and people management skills.
• Strong communications, verbal and written skills to understand briefs, write and communicate proposals. Must be able to speak English & French

The ideal candidate needs;

• Strong administration, communication and people management skills
• An in depth understanding of Labour Law
• Strong analytical, technical, numeracy and financial skills to aid in executing tasks with minimal supervision.
• Hands on experience in Performance Management, Manpower Planning and Talent Management
• Hands on experience in the implementation of ERP systems/ HR software
• The ability to exercise initiative and sound judgment and to react with discretion under varying conditions
• Excellent attention to detail
• Must have a strong personality and be firm
• Must be able to work with little or no supervision
• Excellent time management skills
• Excellent team working skills