Job Opportunities at Greensprings School

Scope and General Purpose

• To manage catering operations, costs and budgets.

Main Duties

• To ensure procedures laid out in school food safety program as it concerns catering is followed
• To attend and oversee HACCP meetings
• To coordinate menu planning and kitchen operations
• To oversee the preparation and service of food and beverage
• To conduct quarterly market surveys
• To make monthly orders for materials to the purchasing department.
• To make weekly materials requisitions to kitchen store.
• To ensure the provision of quality food and service, to the requirements and satisfaction of the company.
• To check that food is prepared and delivered in a standardize process.
• Ensure that all ordered goods are delivered to the correct quantities, quality and price.
• To ensure that hygiene standards comply with company and statutory requirements.
• Ensure that all staff are dressed correctly to satisfy statutory requirements as well as enhancing the image of the establishment.
• Constantly train staff to effect good portion control and pleasing presentation of dishes.
• To ensure that maintenance problems are promptly reported and resolved.
• To ensure correct and timeous completion of all administrative work such as leave schedules, roasters, disciplinary actions, sick leave, daily attendance registers etc.
• Prepare and submit on the required format all information necessary for budgeting purposes, timely and accurately.
• Prepare and submit material usage reports, timely and accurately.
• Up to date on new trends in inventory by maintaining professional and technical knowledge, attending educational workshops; bench marking professional standards; reviewing professional publications; establishing personal networks.
• Prepare and submit weekly report on all activities to the Operations Manager
• To ensure no incident of spoilage or waste
• All other duties as reasonably requested.
• To provide evidence of quality check for all receivables
• To ensure safe food handling and storage practices are maintained
• To ensure that food meets required standard at all times.
• To ensure that recipe with approved usage is followed.
• Internal process quality must be followed.
• Manage and supervise team
• To have 90% of customer feedback as positive.
• To ensure that safe food temperatures are maintained at all times (0° - 5°C for cold and ≥65°C for hot meals)

Qualifications, Experience and Skills

• Minimum HND / B.Sc in a related field with at least 3-4 years relevant work experience.
• Maintains high ethical standards.
• Possess Basic Accounting Skills
• Flexible, Honest and able to “multi-task”
• Excellent Inter-personal skills
• Oversee quarterly market surveys
• Ensure proper documentation of all items that were received and issued. Keep update stock cards

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Job Brief

• The candidate will ensure that service requests and repairs are made correctly and in a timely manner. Consistently maintains a positive relationship with all members of staff, parents and students to ensure excellent customer service.
• She/he will spend the majority of the time supervising the work of other operations staff and outside contractors and vendors while performing general management functions as assigned by the Operations Manager.
• She/he will assist the overall team effort in any way possible.

Responsibilities

• Assist the operations manager in the planning and management of the organizations central services such as maintenance, purchasing, environmental and catering implementing best practice processes to increase efficiency
• Assist operations manager in supervising multi-disciplinary teams of staff including maintenance, purchasing, environmental and catering workers
• Assist operations manager with staff development through continuous motivation and training; assist with counseling sessions to ensure the team is effective
• Prepare staffing schedules consistent with organizations needs under supervision of operations manager
• Assist operations manager with regular staff evaluations
• Communicate professionally and delegate effectively with staff members
• Coordinate and lead one or more teams to cover various areas of responsibility
• Assist the operations manager in implementing an operations management program including preventative maintenance and life-cycle requirements
• Maintain an organized, clean and safe environment conducive for learning and teaching
• Respond appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Conduct and document regular facilities/equipment inspections
• Ensure compliance with health and safety standards and industry codes
• Monitor maintenance and repair of facilities and equipment
• Assist operations manager in overseeing facilities refurbishment and renovations
• Assist operations manager with department budgeting and reforecasting as required
• Work with operations manager to adhere to budget guidelines and obtain competitive bids on major expenses
• Purchase supplies as necessary using standard purchase order system and proper bidding procedures under supervision of operations manager
• Assist operations manager with recording and monitoring inventory of parts and supplies and appropriate levels
• Participate in departmental meetings
• Assist operations manager in collating weekly reports for the various sections
• Work with operations manager to ensure physical condition of school premises and properties are maintained according to company operating and safety standards
• Assist operations manager with organizing and prioritizing service requests; ensure all service requests and repairs are made correctly and in a timely manner
• Help operations manager oversee completion of service requests in optimum time
• Inspect grounds, buildings, equipment and other property features as required to minimize liability concerns
• Obtain quotes and tenders from vendors and suppliers
• Calculate and compare costs for goods and services to maximize cost-effectiveness
• Coordinate and monitor activities of contract suppliers
• Check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies
• Ensure delivery schedules, quantity and quality criteria are met
• Other tasks as assigned by the operations manager

Education and Experience

• B.Sc/HND in Facilities Management, Facilities Engineering, Hospitality Management, Procurement Management, Estate Management or related qualification such as project management, business management or construction management

Experience:

• Working knowledge of principles and practices of project management
• Working knowledge of principles and practices of business administration
• Supervisory experience
• Experience in construction, maintenance and all facets of facility operation
• Sound knowledge of health, safety and environmental regulations
• Working knowledge of procurement and contracts
• Fully conversant with writing procedures for maintenance as well as be fully conversant with Microsoft Office package, including advanced excel formulas.
• Basic knowledge of financial principles and practices
• Record keeping and reporting.

Competencies/Skills:

• Communication skills
• Planning and organizational skills
• Negotiation skills
• Problem analysis
• Decision-making
• Judgement
• Customer service orientation
• Adaptability
• Peoples management
• Team work