Latest Jobs at Medecins Sans Frontieres

Main Responsibilities:

Place in the organization:

• This position is an intersectional position for all six sections (MSF OCA/OCBA/OCB/OCG/OCP-WACA missions) operational in Nigeria and will be under the direct responsibility and supervision of the OCP Head of Mission and technically under the Medical Coordinator, both of whom are in direct link with the other MedCos/HoMs.
• In addition, there is a technical report to the Section Pharmacists (SP), particularly OCP SP who supports this position as OCP is the 2024 focal point for NAFDAC/IDEC intersection follow-up. OCP Section Pharmacist will provide a consolidated feedback from all Section Pharmacists in a timely fashion, in case of questions requiring response from all sections.
• The Intersectional Pharmacist will work in collaboration with all HoMs, MedCos, Pharmacy Coordinators / Mission Pharmacists, the Country Representative, as well as with the OCs and European Supply Centres concerning practical regulatory issues for importation and support for NG medical supply strategy. However, there is no hierarchical link between this person and either the Section Pharmacists or mission/country pharmacists/pharmacist coordinator.

Objectives of the position:

• The policy of National Agency for Food & Drug Administration (NAFDAC) requires a coherent and more efficient response from MSF. This person will act as technical focal point, together with OCP Medco and HoM and Country Representative, in order to support proactively the negotiation with NAFDAC & Federal Ministry of Health (FMoH) to clarify processes and legal responsibilities for MSF and support missions from the technical perspective. The ISP will also work in collaboration with the intersectional Supply focal point and Intersectional Procurement Manager regarding topics such as IDEC follow-up, SONCAP certificate application, local procurement strategies etc. as these processes are closely linked between Pharmacy and Supply departments and where a coherent intersectional approach is required.
• The intersectional pharmacist will work for MSF OCA/OCBA/OCB/OCG/OCP/WACA; acting as the technical focal person regarding support towards local authorities (primarily NAFDAC & FMoH), concerning pharmaceutical issues to assure intersectional coherence and cooperation. S/he is not assigned to replace or be the back-up of national or expatriate pharmacists during holidays; each section must manage this situation themselves.
• The intersectional pharmacist will support the MSF missions in Nigeria, through teamwork with all concerned departments (medical, logistic/supply, finance), in solving specific supply issues related to the importation constraints implemented by the Nigerian authorities. This includes continuing the lobbying efforts to prioritize importation of medical products as well as provision of advice/ support to the missions and Section Pharmacists regarding any emergency local purchase requests. Also, to support technical coordination internally and re NAFDAC/FMoH on pharma issues.
• Each section will continue to have their own stock and be responsible and accountable for their medical stock management including their own international order supply management (responsibility of the mission pharmacist and the pharmaceutical stock manager under supervision of medical coordinator, or Supply Log for certain sections).

Main responsibilities:

• To ensure that all medical coordinators, Section pharmacists, Int. Pharmacy Coordinator and European supply centers are aware and updated on the national medicines’ regulations, guidelines and laws;
• To support the Country Pharmacists /MedCos and HoMs representing MSF to the authorities on pharmaceutical issues by means of lobbying and negotiation for a consistent and coordinated response, on behalf of all sections;
• To support the missions on NAFDAC Annual Import Waiver submission and associated IDEC (tax/levy exemption) follow-up;
• To support negotiations with NAFDAC regarding import waivers for items listed on the NCS (Nigeria Customs Service) import prohibition list and NAFDAC ceiling list; as well as maintaining a local purchase database for these items with import constraints, if waiver not granted;
• To maintain the LoNO (letter of non-objection) repository (re annual renewal linked to NAFDAC waiver) and follow up on specific NAFDAC requirements for biological products and controlled drugs;
• To advise Pharma and Supply departments technically with the application of SONCAP (Standard Organization of Nigeria Conformity Assessment Programme) certificates or other import certificates required (chemical permit, permit to import controlled medicines etc.)
• To ensure that all sections implement the same importation and supply rules in accordance with MSF Medical Procurement Policy;
• To collect data on the quality of the local market and help advising the Missions and Section Pharmacists on local purchase when importation is banned or in case of emergency;
• To be the focal point re pharmacovigilance, quality complaint & batch recall follow-up for medical products;
• To develop contacts and liaise with other NGOs, UN agencies and local organizations concerned with quality/availability of essential medicines (including WHO Country office) regarding pharmaceutical issues in a proactive manner.

Job requirements:

Education:

• Pharmacy degree (or equivalent diploma according to the country of origin of the pharmacist) essential

Experience:

• MSF field experience is mandatory
• Minimum 3 years professional experience, including 1 year of experience in developing countries with MSF
• Knowledge of MSF European Supply Centers highly recommended
• Experience with quality assurance and local market assessment is an asset

Knowledge and skills

• Strong interpersonal, planning and organizational skills
• Ability to work and report independently
• Excellent communication and diplomatic skills
• Sensitivity and knowledge of Nigeria cultural context important
• Good organization and management skills
• Professionalism, transparency and flexibility a must
• Good analytical and problem-solving skills with attention to detail
• Skilled in coaching, training and supporting pharmacist/medical supply personnel
• Knowledge of MSF Pharmacy Stock Management tools is a bonus
• Strategic vision & leadership
• People management & development
• Teamwork and cooperation

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Responsibilities

• Performing on a day-to-day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description
• Perform all local purchases for Coordination and field orders to source in Abuja
• Identify new suppliers around Abuja, liaise with other sections for supplier lists and backup for the consumable. Keep monitoring the local market growth
• Contribute efficiently to the performance evaluation for the key suppliers
• Ensure all procurement frameworks with different suppliers are valid
• Do screening of new suppliers to avoid working with people involved in terrosism and criminality
• Ensure transparency in purchasing process
• Monitor supplier’s payment with Finance departement

Requirements

• Education: Required minimum secondary education; Commerce related studies is desirable.
• Experience: At least 2 years’ experience in Supply chain related jobs or in the logistics department is desired.
• Computer Literacy: Computer proficiency (word and excel) is required.
• Languages: English Required.
• Competencies and Qualities: Result and quality orientation, teamwork and cooperation, behavioural flexibility, Service orientation, Stress management and commitment to MSF Principles.

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Accountabilities / Responsibilities (non-exhaustive list)

• Under the supervision of the Personnel Administration Manager, managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR process management.
• Updating Social Security Tax office files to meet legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
• Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Personnel Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Personnel Administration Manager in translating documents into the local language, and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Personnel Admiration Manager.

Required Skills and Competencies

• Diploma or Degree in Business, Human Resources, Administration, or a related discipline
• Previous working experience of at least two years in Human resources or Administration is required.
• Experience with Medecins Sans Frontières (MSF) or other NGOs is desired.
• Experience managing flights, travel arrangements, and visa processes for both local and international staff is desired.
• Languages: English.
• Computer Literacy: Essential computer skills; Word, excel, outlook, internet, etc.
• Competencies: Result-oriented, Teamwork, Flexibility, Commitment, Service-oriented and Stress management.

Remuneration

• According to the MSFW salary scale (Level 6) in Nigeria.