HR Assistant at Medecins Sans Frontieres

Accountabilities / Responsibilities (non-exhaustive list)

• Under the supervision of the Personnel Administration Manager, managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR process management.
• Updating Social Security Tax office files to meet legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
• Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Personnel Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Personnel Administration Manager in translating documents into the local language, and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Personnel Admiration Manager.

Required Skills and Competencies

• Diploma or Degree in Business, Human Resources, Administration, or a related discipline
• Previous working experience of at least two years in Human resources or Administration is required.
• Experience with Medecins Sans Frontières (MSF) or other NGOs is desired.
• Experience managing flights, travel arrangements, and visa processes for both local and international staff is desired.
• Languages: English.
• Computer Literacy: Essential computer skills; Word, excel, outlook, internet, etc.
• Competencies: Result-oriented, Teamwork, Flexibility, Commitment, Service-oriented and Stress management.

Remuneration

• According to the MSFW salary scale (Level 6) in Nigeria.